0000-04_name © 2009 KRONOS INCORPORATED I December 5, 2015 0000-04_name Kronos Early Adopters...

© 2009 KRONOS INCORPORATED I April 21, 2023

Kronos Early Adopters MeetingMarch 22, 2012

The University of New Mexico Kronos Implementation Team


Meeting Agenda

• Remote Access to Kronos Discussion

• Adding Employee Shift to Kronos and Banner

• New Earn Codes

• Rounding Decisions

• Holiday Pay


Remote Access to Kronos

Departments have expressed opposing concerns:

• If employees will have the ability to “punch in” via computers from home or other remote locations

• How do we prevent employees from “punching in” via computers from home or other remote locations

Team is in the process of researching options and understanding your business needs and concerns

• Some departments want the option to have On Call employees punch in via PC from remote locations instead of having to come into UNM offices

• Some departments have expressed concerns about employees having the ability to punch in from a remote location then come in to work


Remote Access to Kronos – Discussion 10 Mins

Do you have employees that you would want to provide the ability to “punch in” from a PC in a remote location?

• Please describe the situation(s)

• Can you estimate the number of employees in your organization that would fall into this category?

Are you concerned about the need to monitor employees having the ability from logging in from remote locations and “punching in”

• Please describe the situations that you are concerned about


Adding employee Shift to Kronos and Banner

• Current state:– Banner defaults all employees to shift 1

– Time keeper manually enters shift “2”, “3”

Kronos Implementation Team has identified a field in Banner to capture shift information on employees

How will Banner capture shift information for employees?

Hire process

What about on going maintenance (changes to shift)?

ePAF process

How will current information be populated in Banner?

Data collection

5


New Earn Codes

• Several new earning codes will be established

• These will be utilized by both Banner time entry users & Kronos users

• Once these codes have been established, details will be communicated to campus

• Training and criteria for use of each code will be provided to departments


New Earn Codes

7

• Possible earn codes

– University/Department Closure Leave

– Jury Duty Leave

– Holiday Leave

– Military Leave

– FMLA

– Educational Leave (not tuition remission)

• Educational Leave– Comments/Feedback?

Note: Each of the codes listed are potential earn codes to be added; final decisions has not be made


Rounding Decisions

• Full Shift Rounding

• Full-timers

– Automatic 30 minute meal after 6-7 hours unless the employee has already clocked in and out for lunch

– Ability to change the lunch period on a case-by-case basis including on a continuing long term basis.

• Part timers will be required to punch in and out for lunch


Holiday Pay

• Holiday’s can be programmed

• Customer Feedback: How many of the Early Adopters have offsite facilities or employees working for other organizations that use other holidays?

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