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The PM guidelines have 6 parts:

1. PM Plan Approval Form: The SFB Liaison-signed form will indicate approval of a District's PM plans.

2.

1 25%

2 25

3 15

4 15

5 10

6 5

7 5

100%

3.

HVAC Roofing Electrical Plumbing

1 Boilers 1 Drainage 1 Dimmer System 1 Water Heater

2 Chillers 2 Flashing/Roof Jacks 2 Emergency Generator 2 Backflow Preventer

3 Cooling Towers 3 Flat Roof System 3 Lighting 3 Disposal/Lift Systems

4 Fan Coils/Fans 4 General Roof System 4 Magnetic Starters 4 Domestic Water

5 Heat Pumps 5 Penetrations 5 Switch Gear/Disconnect 5 Fixture/Valves

6 Heating Systems 6 Tile/Wood/Shingle 6 Switches/Receptacles 6 Gas System

7 Package Refrigeration 7 Transformers 7 Septic System

Surfaces Special Systems Special Equipment

1 Block/Brick/Concrete 1 Intrusion Alarm 1 Bleacher Seating

2 Carpet 2 Emergency Lighting 2 Doors & Windows

3 Ceiling Tile 3 Energy Management 3 Elevators/Lifts

4 Ceramic Tile 4 Fire Alarm System 4 Kilns/Foundry

5 Drywall/Wall Coverings 5 Intercom/PA System 5 Kitchen Equipment

6 Asphalt 6 Network System 6 Lockers

7 VCT Tile 7 Sprinkler System 7 Stage Rigging

8 Wood 8 Stage Lighting

4.

5.

6.

PM Guideline Category Sections: SFB has identified seven PM categories ranked by importance to

maintain.

HVAC

Roofing

Preventive Maintenance Guidelines

What are the SFB Preventive Maintenance Guidelines?

Special Equipment

PM Checklists: There are 50 PM checklists within the seven PM categories. Each checklist lists

quarterly, semi-annual and annual tasks to be completed. Task definitions and estimated completion

times per task are provided.

Annualized Cost Worksheets: Optional annualized cost worksheets are provided for Districts to use to

estimate maintenance costs.

Reporting Form: A signed reporting form will be required from each District annually.

Electrical

Plumbing

Surfaces

Special Systems

Useful Life Expectancy Information: Typical industry standards for useful life expectancy of

components are included for information purposes only.

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Preventive Maintenance Guidelines

Why Do Preventive Maintenance?

ARS 15-2002 A3: The School Facilities Board shall: Inspect school buildings at least once every five years to

ensure compliance with routine preventative maintenance guidelines as prescribed in this section with respect to

construction of new buildings and maintenance of existing buildings. The school facilities board shall randomly

select twenty schools every thirty months and inspect them pursuant to this paragraph.

ARS 15-2031 J: Notwithstanding subsections B and C of this section, a school district may use eight percent of the

building renewal amount computed pursuant to subsection G of this section for routine preventative maintenance.

The board after consultation with maintenance specialists in school districts shall provide examples of

recommended services that are routine preventative maintenance.

ARS 15-2031 K: A school district that uses building renewal monies for routine preventative maintenance shall use

the building renewal monies to supplement and not supplant expenditures from other funds for the maintenance of

school buildings.

Preventive Maintenance is Required by Arizona State Statute:

ARS 15-2031 L 1: Routine preventative maintenance means services that are performed on a regular schedule

at intervals ranging from four times a year to once every three years and are intended to extend the useful life of a

building system and reduce the need for major repairs.

ARS 15-2002 K: If upon inspection by the school facilities board it is determined that a school districts facility was

inadequately maintained pursuant to the school districts routine preventative maintenance guidelines, the school

district shall use building renewal monies pursuant to ARS 15-2031, subsection J to return the building to

compliance with the school districts routine preventative maintenance guidelines. Once the district is in

compliance, it no longer is required to use building renewal monies for preventative maintenance.