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`Rotary InternationalDistrict 2451 Awards 2016-2017

District 2451 Awards Committee in its fourth year tried to update the rules and criteria of the Awards so that it would reflect the RI and District goals, emphasize on the 6 areas of focus and support Public Image.

Awards competitions for 2016-2017will be as follows:

1- Membership Development and Rotary Awareness Award.2- Public Image Award.3- The Rotary Foundation and Peace Award.4- Vocational Service Award.5- Club Administration Award.6- Humanitarian Service Award.7- New Generations Award.

Rules and Regulations:I- All Clubs in District 2451are eligible to participate, provided that they have no

pending financial obligations towards Rotary International or to our District.Note:In a modest effort to keep our Rotary image up to the desired standard, the District Governor might decide to disqualify any club from receiving certain and/or all awards if the club has engaged in any activities against Rotary, this might include publishing articles or speeches in the media or newspapers against Rotary.

II- All Club reports should cover the service period from 1st of July 2016 until the 30th of April 2017. (In case that the club will have ongoing projects after 30 th of April 2017 , these projects can be reported provided that proving documents will be attached).

III- Participating Clubs should download the required forms from the Awards page on the District website www.rotaryd2451.org using the user name and password of the Club Administrator.

IV- Clubs should thus submit their reports “in English or Arabic Language”only to the Club Awards page using the correct procedures and forms.

District 2451 Awards 2016/2017

http://www.rotaryd2451.org/

Rotary InternationalDistrict 2451 Awards 2016-2017

V- Other documents of any format such as photos or audio-visual materials can be uploaded as project’s attachments to the Awards page by a maximum of 10 word file attachments (maximum total size is 12 MB for every Award, including attachments).Or these documents can be added as hyperlinks to the desired materials, where they are uploaded to the district club page or club google drive (unlimited)

VI- The schedule of reporting and deadlines is as follows:

May 1 st : Membership Development and Rotary Awareness Award. May 3 rd : Public Image Award. May 5 th : The Rotary Foundation and Peace Award. May 7 th : Vocational Service Award. May 9 th : Club Administration Award. May 18 th : Humanitarian Award May 20 th : New Generations Award

VII- This schedule should be followed in order to avoid system lag. Kindly note these deadlines carefully. We are sorry to emphasize that by the end of each of the deadline periods, uploading of new documents will not be permitted. Please upload the awards before the deadline. The Club AG will review them and state their comments no later than 48 hours after deadline. If for any serious unforeseen reasons the AG won’t be able to comment on the awards, the AGC will comment on the awards presented. The club president has to make sure that the club AG has been notified that the club has submitted an award for his comment.

VIII- No hard copies are required. As stated in the Club Admin Award criteria, it is encouraged that club bulletins should be sent regularly through mail to the DG; AG’s; other clubs and District Awards Committee Chairperson.


IX- The attached photos to the awards questions have to include the photo date and the projects photos have to include the club name and Rotary wheel.

X- Clubs are encouraged to start submitting their awards reports on the District website as early as possible and on completion of each of their activities. Any reports and/or documents uploaded to the District website can be edited, changed or deleted anytime, before the reporting deadlines.

XI- For any technical help on using the District website, please contact:

Mohamed Emad from Rotary OfficeMobile: 0101 5888389Email: [email protected]

NB: All Clubs should comply with the Ministry of Social Solidarity rules and have no financial or administration liabilities .

XII- Assistant Governor (AG) must log in to the District website.www.rotary2451.org using his/her user names and passwords, at the Awards page and for each award, AGs can:- Add their comments directed to and seen by their assigned clubs.- Add their comments directed to and seen by the District Awards committee

chairperson “must”.

XIII- Website Chairperson issues the required passwords for every Club. The Club Administrator may use his/her email address as the username in order to retrieve the password.

XIV- After celebration and distribution of awards, the details of all awards will be available online for downloading by all Clubs to enhance sharing of experiences and to facilitate training.

XV- High Awards of Recognition would be awarded to each of the clubs whose contribution was outstanding and attained at least 85% of the total criteria points.

XVI- Certificates ofExcellence will be awarded to clubs whose projects are outstanding and attained at least a score from 75% to 84% of the total criteria points for the award.


http://www.rotary2451.org/

District 2451 Awards 2016-2017Membership Development and Rotary

Awareness Award1. The Club achieved its membership growth goal as stated in the Club Goal Form

for Membership submitted in the Rotary Club Central before the beginning of the Rotary year.(At least a net gain of three members )(Attach a copy of print screen of Goal submitted in Rotary Club central)Net gain of 3 members (07 points) Net gain of 4 members or more (10 points) …………………………………………………………………………………………

2. There has been a growing spirit of fellowship during the year through fellowship meetings and/or family event and /or social events.(Attach a report with dated photos) (05 points)…………………………………………………………………………………………

3. Club Members attended the District Membership Development Seminars:(From 5% to7%- 5points)(From 8% and above-10points) (Will check attendance).(10 points)

………………………………………………………………………………………..

4. The Club conducts a dignified and meaningful induction ceremony for the new members. (Attach photos and kit materials distributed to new members)(05 points) …………………………………………………………………………………………

5. The Club has a community classification survey &updated the classifications report through this year.(Attach a copy) (05points) …………………………………………………………………………………………

6. The club retained at least 90% of its members(Will check the club membership data)(10points) …………………………………………………………………………………………


7. The Club has an effective new member orientation program includes nominating a mentor for every new member and attending the district new members orientation sessions.(Mention a brief of the orientation program &Attach list of mentors for new members and certificates of attendance of the district new members orientation sessions) (10 points)

………………………………………………………………………………………

8. P. & HS. attended the PETS(Names will be verified & Please attach names/posts of attendees)(05 points)………………………………………………………………………………………………………

9. P. & HS. attended the DISTRICT ASSEMBLY(Names will be verified & Please attach names/posts of attendees)(05 points)………………………………………………………………………………………………………

10.The Club has designated a Club Trainer, who has executed a plan for Rotary Awareness and education during the Club meetings or events and/or through club bulletins or district magazine, or through any fruitful means.(Attach trainer name & his detailed effected plan) (05 points)…………………………………………………………………………………………

11.The club cooperated with district membership committee to achieve the district goals,the club organized or participated in awareness activities and/or seminars addressing membership inside and/or outside the club. (Explain how/Indicate State dates and list of participants)(10points)…………………………………………………………………………………………

12.The club participated in RLI during the rotary year. (Explain how/Indicate State dates and list of participants )(10points)…………………………………………………………………………………………

13. The Club inducted at least 2 new members under age 40. (Attach National ID and will check RI membership list) (10 points)…………………………………………………………………………………………

-------------


(100 points)

District 2451 Awards 2016-2017Public Image Award

1. The Club has a program for improving Public Relations and Rotary Image in the community planned by PR. Committee, cooperated with D.PR.Committee“report explaining the program”. (State the program &points matched with the District Public Image goals) (05 points)…………………………………………………………………………………………

2. The Club published important Club outstanding projects ,events and fundraiser in the local TV and/or Press and/or Electronic Media. Minimum 2 publishments (15 points)(Attach dated documentation)…………………………………………………………………………………………

3. The club has a program for encouraging members to wear the rotary pin during meetings ,projects and public events . The PR committee made sure that the Rotary Wheel has been held at all times.(Statein details and attach dated photos) (10points)…………………………………………………………………………………………

4. Members of the media are invited to important club meetings; project’s launching events and/or other important events.(Attach dated Photos and events) (05points)……………………………………………………………………………..

5. Important celebrities and/or speakers invited in club’s meetings.(Attachdatedphotos& meeting agenda) (05 points)…………………………………………………………………………………………

6. The Club distributed Club bulletins, magazines, RI Publications & DG’s Newsletter and E-bulletin printouts to non-Rotarians, official organizations, NGOs, and other Clubs.

(Attach a link to all club bulletins & a list of official organization and NGO’s names)(10 points)…………………………………………………………………………………………


7. The Club's page on the District website is regularly updated, including, Events & Projects and activities. (Will check your page& attach sample screen shots) (10 points)…………………………………………………………………………………………

8. Club projects and news are published on club and district magazine, social networks such as Facebook and/or YouTube or any similar electronic social media, with regular updating. (Attach a link or screen shots ) (10 points)…………………………………………………………………………………………

9. The Club projects are well recognized by the community. (Attach documents received from other organizations in recognition of the club efforts)

(10 points)…………………………………………………………………………………………

10. The club host an event alone and/or with 5 other clubs and/or attend district event to inform the community about Rotary and its Foundation s centennial.

(Attach report and dated photos) (10 points) …………………………………………………………………………………………

11.5% of the club members participated in the Public Image seminar.

(Will check attendance) (10 points)

------------(100 points)


District 2451 Awards 2016-2017The Rotary Foundation and Peace Award

The Rotary Foundation :

1. Club participated in one or more of the TRF Grants this year as:a. Global Grants.

and/orb. District Grants.

(Attach club procedures & reports and results) (15 points)…………………………………………………………………………………………

2. The Club achieved its TRF Club Goal total givings as stated in the TRF sectionin the Rotary Club Central submitted before the beginning of the Rotary year.(At least $536)(Attach a copy of print screen of TRF Goal submitted in Rotary Club central)(10 Points)

…………………………………………………………………………………………Note:The club that doesn’t commit to any contributions in the TRF Goal will not receive these points.

3. The Club members committed for an amount of contribution to the Annual Fund.The percentage of members who fulfilled their commitment was:a. 100% club member’s participation, with a minimum average of $100 per capita.10 points

orb. 100%club member’s participationwith a minimum $26.50 from each member07 points(Attach a copy of your club evident contribution and CRS report ). (10 points)…………………………………………………………………………………………

4. The Club sponsored and/or proposed a scholarship candidate for the Rotary Peace Fellowship.(Attach submitted proposals and filled applications) (5points)………………………………………………………………………………………

5. Percentage of current PHF members already in the club.a. Less than 25% of the members (05points)b. 26% - 75% of the members (07points)c. Over 75% of the members (10 points)

(Attach club recognition summary “CRS” from TRF reports on the website).


………………………………………………………………………………………

6. Number of Club current and new members who obtained Paul Harris Fellows (PHF) for the first time this year:

a. 1-2 members (03points)OR

b. 3members and more (05points)(Attach documentation).………………………………………………………………………………………

7. A minimum of 10% of the Club Members attended the district foundation seminar this year: a.Including club president or vice (05 points)ORb.Without club president or vice (03 points)(Will check attendance).

………………………………………………………………………………………

8. The club made a special emphasis and/or event, Rotary Day related to TRF during November. (Attach Report &dated photos) (10points)

………………………………………………………………………………………

9. The Club has an active member who became Benefactor during the Rotary year.(Attach RI Report) (Bonus Question 05 points)

…………………………………………………………….

10. The Club support our Foundation with at least $2650 in total giving to PolioPlus during the Rotary year.

(Attach RI Report) (Bonus Question 05 points)…………………………………………………………….


Peace :

11.Promoting peace in the local/international community through organizing, or participating in peace events by attendance or giving speeches especially during the Rotary Peace month of February.

(Attach dated Documents& Photos) (10 points)………………………………………………………………………………………

12.Club participated in International activities such as: (2 points each)a. Youth exchange, b. Clubs twining, c. Organizing visits to/from Clubs outside the District.d. D. Inter. country committee activities….. e. Friendship Exchange activities (Sending or Hosting delegates )

(Attach dated documents and Photos) (10 points)……………………………………………………………………………………

13.The Club publishes news about important peace activities or projects in the district magazine and in local or international media or press. (Dated documents needed)

(05 points)………………………………………………………………………………………

14. Promoting peace in the local/international community through, alleviating poverty in deprived areas through community enhancement

(Dated documents needed) (05 points)………………………………………………………………………………………

------------(100 points)


District2451 Awards 2016-2017Vocational Service Award

1. The Club conducted a “community needs survey” with NGO's / RCCs and/or any other certified organizations to determine the vocational service projects most needed in the community and/or most suitable for club. And the survey included the expected number of beneficiaries.

(Attach copy of survey and documents related to the mentioned study) (10 points)………………………………………………………………………………………

2. The club assigned a vocational subcommittee and has an annual plan and is coordinating with the vocational district committee .(Attach report)(05 points)…………………………………………………………………………………………………….

3. The Club made a special emphasis and/or event in the vocational service month of January.(Attach event’s document & photos or link to videos) (10 points)………………………………………………………………………………………

4. The Club developed a Vocational Award that was granted to a distinguished employee in any or more of the various professions.(Attach copy of the awards &dated photos of the events). (10 points)………………………………………………………………………………………

5. The Club has a Career Development Program that includes courses such as training, sessions and seminars & on site practical training.(Attach documents &dated photos) (10 points)………………………………………………………………………………………

6. The Club exerted efforts and/or plans, to reduce unemployment “explain details”( Job Fairs , Revolving Loans ,….etc)(Attach dated documents & photos) (10 points)………………………………………………………………………………………

7. The Club exerted efforts to employ and/or train: Disabled citizens “explain details”


(Attach dated documents & photos) (05 points) ………………………………………………………………………………………

8. The Club cooperated and/or partnered with other NGO's / RCCs and/or any otherInstitutions in conducting Vocational Service projects.(Attached dated documents& photos) (10 points)………………………………………………………………………………………

9. The number of beneficiaries that has been achieved, depending on the nature of the vocational service projects & available professions in club.(minimum 20 beneficiaries)(Attach reports and photos) (10 points)………………………………………………………………………………………

10.The club conducted a meeting/session on Ethics in Business emphasizing on the 4 way test and object of Rotary/ Rotary code of conduct etc.., distributed flyers, publications etc…and hangs the 4 way test banner .(Attach reports and photos) (10 points) ……………………………………………………………………………………………………..

11.The Club conducted at least one vocational service project this year that helped growing local economics.

(Attach report &dated photos) (10 points)………………………………………………………………………………………

------------(100 points)


District 2451 Awards 2016-2017Club Administration Award

1. The Club has a Strategic Plan in effect, that is annually updated and submitted to the Governor in due time. (Attach a copy of your club's strategic plan) (05points)………………………………………………………………………………………

2. The Club submitted its goals to Rotary Club Central (at least 20 goals )(Attach a print screen of your Rotary Club Central goals) (05points)………………………………………………………………………………………

3. The club shared its project on the Rotary Showcase and / or Rotary ideas .(Will check website) (05 points)………………………………………………………………………………………

4. Club meetings ; such meetings had well-rounded programs. (Attach the last 6 months program)Club board meetings; such meetings were done regularly (monthly or bimonthly), with well-planned agendas.(Attach the effected plan through the year with its agenda)Club assembly meetings; such meetings had well-planned agendas and were scheduled. (Provide date, occasion and agenda for each meeting) (10points) ………………………………………………………………………………………

5. The club recognizes Rotary special months and conducted Rotary days .(Provide a list of events & Rotary days held in the related Rotary monthsanddated photos)

(05points)………………………………………………………………………………………

6. Monthly Club attendance sheet is uploaded in a timely manner to the Club page on the District website.(Maximum 15 days from the end of the month )(Attach a screenshot &club’s page will be checked). (05points)……………………………………………………………………………………...

7. The Club Roster is updated with complete members' data in district & RI websites (mobile, address, emails, classification and complete birth dates).(Will check club page & RI Club page) (10points)………………………………………………………………………………………


8. Club has complied with the Ministry of Social Solidarity rules , has no financial or administration liabilities and joined the Qualitive Union of Rotary Clubs.(Attach a copy of your club's registration in the Ministry of Social Solidarity )(05 points)…………………………………………………………………………………….

9. The club updated its district web page with its projects/ events/ news.(Will check web page) (05points)

………………………………………………………………………………………

10.The Club has an interactive Facebook/ Twitter etc… page. (Attach a link) (05 points)

……………………………………………………………………………………

11. Club paid the district dues in due time. (Attach a copy of bank receipts) (05points)………………………………………………………………………………………

12.Club paid the magazine dues in due time. (Attach a copy of bank receipts) (05 points)………………………………………………………………………………………

13.The club members are registered to My Rotary and have at least 50% of members identify their skills and interests in their My Rotary profiles, and unlock that section to make it visible on their public profiles .- More than 50% will receive (10 points)(Will check website)………………………………………………………………………………………

14.Club paid the Rotary International dues according to the club invoice available on the RI website in due time. (Attach a screen shot of paymen tevidence from RI website) (05 points)………………………………………………………………………………………


15.The club Bulletin is issued and uploaded regularly into the district website and the Bulletin has contents including articles &amusing tips, news and R. awareness .Bulletin is distributed regularly to Speakers, government officials, non-Rotarians, Associations and organizations.If the bulletin is issued monthly you will receive (03points)If the bulletin is issued twice a month you will receive (05 points)

(Attach screen shots of sample bulletins& will check website.Attach a documented list of receivers and screen shots of emails sent to Non Rotarians and other organizations) .

………………………………………………………………………………………

16. The club has filled the History information of the club for at least the last 5 years (2011-2016) on the district website (needed information attached)a. 5 years of club History (07 Points)b. More than 5 years the club History (10 Points)(Club Information since charter date is requested- please give a brief on the filled data).……………………………………………………………………………………………Club History Needed on District 2451 Website or Wikipedia on RGHF website. All clubs will need to enter on the District website and click on the Club history icon and simply fill the following information:• Club Charter Members• Number of Club Members• Club Members Average Age• Number Of Women In Club• Meeting Places since Establishment:• Presidents Since Chartered and their biographies• Club Board Members• Honorary Members• Past District Governors (if any )• Past Rotary International Officers (if any )• Paul Harris Fellows& Sustaining Members• Sponsoring Rotaract Club• Sponsoring Interact Club• Chartering New Rotary Club• Most Important Club Projects Since Chartered• Club Members That Have Participated In Rotary Foundation Programs• District Awards (Cups - Shields - Certificates of Recognition)

-------------(100 points)


District 2451 Awards 2016-2017Humanitarian Service Award

1.The Club conducted a “community needs survey” with NGO's / RCCs and/or any other certified organizations to determine the projects most needed in the community & it included the expected number of beneficiaries.

(A copy of survey) (10 points)………………………………………………………………………………………

2.The Club conducted at least one service project this year that helped saving mothers and children .

(Attach report &dated photos) (10points)………………………………………………………………………………………

3.The Club participated in the District Mega project (Fayoum ) in : Fayoum Hospital and/or women‘s empowerment and/or House’s Roofs and/or helping Algaremat – and/or Upgrading Schools or any other projects in fayoum not mentioned in other question/criteria. (A copy of documents & photos) (10 points)

………………………………………………………………………………………

4.The club established a new RCC or updated an RCC from a previous year with which the club performed a humanitarian service project this year.

(A copy of documents& projects) (10points) …………………………………………………………………………………….

5. Conduct a project by partnering with at least five other Rotary clubs in the district (10 points)

……………………………………………………………………………………

6. The club participated in the district water projects addressing real needs of the community. (A copy of documents & photos)(10 points)

…………………………………………………………………………………….


7.The club held individually and/or participated in district literacy projects, by supporting education and sponsoring literacy classes.

1 or 2 classes ( 05 points)3 classes and above ( 10 points)

(Attach a detailed report including list of classes ,attendees, their certificates receival date & dated photos).………………………………………………………………………………………

8.The Club conducted Medical Check up, Medical Treatment and/or Medical Awareness convoys during the Rotary year .

(Attach report and dated photos) (10 points)……………………………………………………………………………

9.The Club conducted at least one service project this year that helped Disabled citizens .

(Attach report &dated photos) (10points)………………………………………………………………………………………

10.A minimum of 20% of the club members participated in club’s project. (Names/Roles& dated photos) (10 points)

………………………………………………………………………………………

(100 points)


District 2451 Awards 2016-2017New Generations Award

1. There was a considerable participation of youth in some of the Club's projects and had joint projects with one or more Rotaract and/or Interact Club.

(Attach documents &dated photos). (15 points)……………………………………………………………………………………

2. The Club sponsored a youth career development activity; how? (10 points)

……………………………………………………………………………………

3. The Club has an active Rotaract and /or Interact Club.The club that has an active Rotaract or Interact Club will receive (05 points)The club that has an active Rotaract and Interact Club will receive (10 points)(Attach report on their activities)……………………………………………………………………………………

4. The club made sure that its Rotaract&/or Interact clubs updated their members data on the Rotary International Website(Attach a roaster of the Rotaract&/or Interact club &will check the RI website)(10 points)………………………………………………………………………………………………….

5. The Club organized a RYLA or participated in the organization of multi clubs or district RYLA. ( Clubs should coordinate dates and program with the district RYLA Committee ) (Report & photos) (15 points)……………………………………………………………………………………

6. The Club sponsored any young adults to participate in a RYLA program or youth exchange program.(Names, dates, events, locations …etc.) (10 points) ……………………………………………………………………………………


7. The Club sponsored or organized any youth competitions to encourage development of skills, capabilities and creativity? (Names, dates, events, locations …etc.) (10 points) ……………………………………………………………………………………

8. A Club member (New Generation Committee) attend Rotaract and Interact meetings on regular basis and provide support needed

(Photos of club member’sattendance to the Rotaract& Interact meetings).(05 points)

……………………………………………………………………………………

9. Rotaract and/or Interact members were invited to attend the sponsor club meetings and/or business meetings and/or board meetings.

(Dated photos needed) (05 points) ……………………………………………………………………………………

10. Rotaractors who met the qualifications of membership had joined the Rotary club while remaining Rotaract members.

(Names ,dates , documents & photos) (10points) ……………………………………………………………………………………

------------- (100 points)


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