FACULTY GUIDE FOR CLINICAL ROTATIONAt Good Samaritan Hospital

Created By: Elvira Stawarski, Clinical Development Specialist Created Date: 11/15/2017; Reviewed / Revised Date: 1/1/2018 Page 1 of 5

Contact Information for Clinical AffiliationsElvira R. Stawarski, MS, RN-BCClinical Development Specialist

Clinical Affiliations LiaisonPhone: 630-275-1811

Email: elvira.stawarski@advocatehealth.com or

GSAM-ClinicalAffiliations@advocatehealth.com

Fax: 630-275-2944

Contents PageFaculty Requirements and Responsibilities 2 - 4Faculty Task Check List 5

Faculty Requirements and Responsibilities

1. Attend Faculty Orientation for NEW instructors: NEW faculty are required to attend a 3 hour Orientation Class. A new faculty member is defined as an instructor who has never completed clinical rotations at a Chicagoland Advocate hospital, or has not completed clinical rotations at a Chicagoland Advocate hospital in over 2 years. Information regarding location and dates of these sessions will be sent to the clinical affiliation partners shortly before the scheduled offerings, which usually occur in August and December or early January.

System Faculty Orientation will review the following:o Nursing at Advocateo Faculty and Student expectationso CareConnection: Documentation in the electronic medical record system (EMR) used at the

majority of Advocate Hospitalso CareMobile: Medication scanning technology device

PLEASE NOTE: FOR GOOD SAMARITAN HOSPITAL:In addition to attending the Advocate System Faculty Orientation, you are required to meet with the Clinical Affiliations Liaison at Good Samaritan Hospital to:

Fill out appropriate forms for contact information and processing access to CareConnection, CareMobile, and PYXIS (Medication cabinets on your assigned units)

Review specific requirements at our site Obtain contact information for your assigned units Review responsibilities regarding your Student Orientation

2. Contact the CNS of the Unit your rotation has been assigned to and arrange a “shadowing experience”, prior to the start of your clinical rotation.

3. Discuss with Unit CNS PRIOR to the start of the Clinical Rotation best strategies to optimize the student learning experience, such as making appropriate assignments, medication administration, learning objectives, etc.

In addition: Provide the Unit CNS with the following before the start of your clinical rotation: Student roster Start date and end date of clinical rotation Orientation date and time for students Class syllabus Student learning objectives Student Competencies Contact information for faculty and students

4. Review Clinical Affiliations Handbook.

Created By: Elvira Stawarski, Clinical Development Specialist Created Date: 11/15/2017; Reviewed / Revised Date: 1/1/2018 Page 2 of 5

5. Review the Clinical Affiliations Handbook with the students. Assume responsibility that they have read and understand the content. 6. Make sure that the following form is completed and signed by each student:

Acceptance of Clinical Affiliations Handbook Form (On page 43 of Handbook).

7. Student Orientations: Student orientations are scheduled by the Lipinski Center for Learning and are usually the student’s first clinical day at 7am in the Maple Room. Student orientation is a collaborative effort between the Clinical Affiliations Coordinator and the Instructor.

The Clinical Affiliations Coordinator will provide the following for the scheduled student orientation: Instructions for conducting Student Orientations Pre-Printed Roster and CareConnection Confidentiality Statement and access request forms Student ID badges and envelope for returning badges to the Lipinski Center on the last day of the

clinical rotation PowerPoint for presentation Log-In Forms for CareConnection (EMR) training environment

The Faculty will: Conduct the STUDENT ORIENTATION as specified in the provided instructions Distribute provided generic Student ID badges Obtain the required student information and signatures on the

o Roster o CareConnection/Confidentiality Statement Form o Acceptance of Clinical Affiliations Handbook Form

FAX required CareConnection Form for obtaining access for their students Make a copy of the roster containing list of assigned badges for their reference Return required forms to Clinical Affiliations Liaison as indicated on instructions Assume responsibility for the return of all of the student badges, at the completion of the clinical

rotation. Badges are to be returned to the Lipinski Center for Learning, with the understanding that there will be a $10 fee charged for every unreturned badge.

Access codes will be processed prior to the next clinical day. Instructor will be provided with instructions.

8. Collect all badges from students at the completion of the LAST day of the clinical rotation and return them to the Lipinski Center for Learning.

9. Upon completion of the clinical rotation: Complete Clinical Evaluation – Student and Faculty Survey. ”Copy hyperlink” below, issue to your students and encourage them to provide feedback on how we did as a clinical site.

GSAM Clinical Evaluation

Page 5 of this document contains a Faculty Check-List.

Created By: Elvira Stawarski, Clinical Development Specialist Created Date: 11/15/2017; Reviewed / Revised Date: 1/1/2018 Page 3 of 5

Other Considerations 10. Faculty is required to be on site during all student clinical experiences.

11. If a faculty is absent or ill, it is the responsibility of the school to either cancelClinical or provide a qualified faculty replacement. Allowing “alternate faculty” to conduct the clinical rotation under such circumstances will be at the discretion of the Unit APN or CNS.

12. Issues During a Clinical RotationIt is highly encouraged that the Clinical Affiliations Coordinator be contacted for any issues or concerns

that arise during a clinical rotation. We are committed to make this a successful learning experience for all instructors, students, and associates. Documentation of any issues allows us to track behaviors over an extended period of time and appropriately place students in the best learning environment at all times.

Observational Experiences

Observational Experiences in addition to Clinical Rotation

All requests for Observational Experiences: Must be specified on the original Student Request for Clinical Rotation. Requests for observations

received after the original request has been approved will not be considered. The Observational Clinical Experience must be related to the “content of the class” and the decision

to approve will be at the discretion of the Unit CNS. In order to consider requests for additional clinical experiences in specialty units, only OBSERVATIONAL

experiences will be permitted. One student per area, per school, per day may be considered.

The faculty or school is not allowed to contact the observational area or unit in an effort to request and arrange observational experiences for their students. The Clinical Affiliations Liaison will check for availability with the “requested area” and then the “requesting school” will receive notification on the Student Clinical Request Form whether or not the observation request is approved or denied.

Observational Experience Requirements

Once an Observational Experience is approved, the Faculty will be required to contact the CNS and/or Manager of the Observational Unit and Provide:

Letter or email from faculty explaining the SPECIFIC observational learning experience Start date and end date of observational experience Hours of clinical experience Clinical objectives during observational experience Schedule of students listing name and dates of observation (Schedule must be received by the

Observational Unit no later than 2 weeks prior to start) Name and contact information of faculty

Created By: Elvira Stawarski, Clinical Development Specialist Created Date: 11/15/2017; Reviewed / Revised Date: 1/1/2018 Page 4 of 5

School: _______________ Course #:___________________ Rotation Start Date: ___________________

FACULTY CHECK-LIST Completed

1. Attend Faculty Orientation if required (first clinical rotation at GSAM)

2. Contact the CNS of the Unit your rotation has been assigned to and arrange a “shadowing experience”.

Unit: ________ CNS Name: ______________________ Date: ____________

3. Discuss with the Unit CNS best strategies to optimize student experience such as making student assignments, medication administration, meeting clinical objectives, etc.In addition: Provide unit CNS the following:

Student roster Start date and end date of clinical rotation Orientation date and time for students Student learning objectives Student Competencies Contact information for faculty and students

4. Create Clinical Rotation Information CARD for students to share with RN preceptors. (Include items such as level of students, clinical start and end dates, learning objectives, requirements, student responsibilities and competencies.)

5. Review Clinical Affiliation Handbook:Most updated copy is located at:http://www.advocatehealth.com/clinicalaffiliations

6. Ensure that students have received and reviewed the Clinical Affiliations Handbook prior to attending Student Orientation. Instruct them to sign and submit the attestation page from the Good Samaritan Hospital site specific section on the day of orientation:

Page 43: Acceptance of Clinical Affiliations Handbook form

7. Student Orientations: Are usually the student’s first clinical day at 7am unless specified otherwise.

Date: ___________; Time: _____________; Location: ___________________

8. Collect all badges from students at the completion of the LAST day of the clinical rotation and return them to the Lipinski Center for Learning in the envelope provided during Student Clinical Orientation.

9. Please “Copy hyperlink” below, issue to your students and encourage them to provide feedback on how we did as a clinical site. GSAM Clinical Evaluation

Faculty Name: _____________________________________

Created By: Elvira Stawarski, Clinical Development Specialist Created Date: 11/15/2017; Reviewed / Revised Date: 1/1/2018 Page 5 of 5