POSITION DESCRIPTIONPOSITION TITLE Executive Assistant

POSITION NUMBER 000

POSITION LEVEL HEW Level 5

GROUP < Insert Academic Group of Administrative Division>

ELEMENT < Insert School/Department/Centre/Institute /Office>

EMPLOYMENT TYPE Full-Time or Part-time

EFFECTIVE DATE

THE GROUP / DIVISION

< Enter a Description about the Academic Group or Administrative Division >

THE SCHOOL / DEPARTMENT / CENTRE / ELEMENT

< Enter a Description about the School/Department, Research Centre/Institute, or Administrative Element >

REPORTING RELATIONSHIPS

Head of School/Element

The Vacant Position Insert Position Insert Position

POSITION OBJECTIVES

Under general direction, the Executive Assistant contributes to the efficient and effective operations of the element and provides administrative support to the Senior leadership team and in particular the Director/PVC/HOE.

KEY ACCOUNTABILITIES Provide dedicated executive administrative support to senior staff members, including diary

management, arranging domestic and international travel and accommodation and associated financial transactions.

Manage day to day operations, including the management of information flow; maintaining administrative processes including financial and HR systems; monitoring emails; and responding to and referring enquiries, ensuring matters are referred and actioned expeditiously.

Develop and maintain effective working relationships with colleagues and stakeholders to support the executive, including ensuring effective communication and managing competing expectations.

Draft, format and prepare a range of forms of communication including reports, submissions and presentations; and perform ad hoc research and project activities.

Provide high level secretarial support for ad hoc committees and working parties, including organising agendas, reports and taking minutes.

Coordinate events, workshops and conferences, as well as visitor itineraries and hospitality. This position may be required to take on other responsibilities, commensurate with the

expectations of a role at this level, which contribute to the overall objectives of the work unit. Support compliance with relevant legislation and University policies and procedures, including

equity and health & safety and exhibit good practice in relation to same. Be a leading example of the principles and values embodied in the University’s Code of

Conduct, and behave, act, and communicate at all times to reflect fairness, ethics and professionalism.

FINANCIAL DELEGATION

< Use this section only if there is a financial delegation, otherwise can be deleted >

SELECTION CRITERIA

Completion of a minimum of an associate diploma qualification plus demonstratedexperience in an executive support or advanced administrative role, or an equivalent combination of relevant skills, knowledge and experience.

Demonstrated high level interpersonal and communication skills (both verbal and written) including the ability and professionalism to deal with sensitive matters and to liaise with senior members of the University and the public and private sectors as required.

Demonstrated experience in the production of presentations, creative materials, and the drafting of reports and other correspondence to a high standard.

Demonstrated ability to work with minimal supervision, exercise initiative in undertaking responsibilities and work effectively as part of a team.

Demonstrated high level of organisational and administrative skills, including the ability to prioritise and meet competing deadlines.

A strong client focus, excellent presentation and a demonstrated ability to contribute effectively within a team environment.

Demonstrated computer competency and sound keyboard skills with the ability to enter data, text and figures accurately using a variety of software, including ERP systems, PeopleSoft, email and the Microsoft Office suite of programs.

BENEFITS AND CONDITIONS

The following links provide access to information regarding the range of benefits enjoyed by Griffith staff and also key information regarding employment conditions.

BENEFITS CONDITIONS

Education Assistance for General staff Health plan Salary Packaging Superannuation

Code of Conduct Academic Staff Enterprise Agreement Professional and Support Staff Enterprise

Agreement Fairwork Australia Information Statement

Griffith is committed to diversity and inclusion for people from all backgrounds and identities and committed to the recognition, values and contribution of the First People of this nation.

Griffith offers professional development opportunities to support employees in their career progression and offers an excellent working environment that supports flexible working arrangements.

For more benefits and conditions information please refer to the web link below:Griffith University | Pay, conditions and benefits > Employment