0Division of City SchoolsLEGARDA ELEMENTARY SCHOOL

J. Fajardo St. Sampaloc, ManilaTelefax No. 02 524-99-81

CITIZEN’S CHARTERVISION: We dream of Filipinos who passionately love their country and whose competencies and values enable them to realize their full potential and contribute meaningfully

to building the nation. As a learner-centered public institution, the Department of Education continiously improves itself to better serve its stakeholders.

MISSION: To protect and promote the right of every Filipino to quality, equitable, culture-based, and complete basic education where: Students learn in a child-friendly, gender-sensitive, safe, and motivating environment Teachers facilitate learning and constantly nurture every learner Administrators and staff, as stewards of the institution, ensure an enabling and supportive environment for effective learning to happen Family, community and other stakeholders and actively engaged and share responsibility for developing life-long learners

CORE VALUES: Maka-Diyos; Makatao; Makabayan; Makakalikasan

Type of Front-line Service

Client/Requesting Party

Documentary Requirement Step/Procedure Forms to fill-up Fees Processing Time Office/Person Responsible

1. Enrolment - Pre-school - Elementary - Transferees

Parent/Guardian Pre-school and Elementary:- Report card for Grade

II-VI pupils.- Birth Certificate for Pre-

school and Grade I pupils

Transferees:- Certificate of good

moral conduct- Forms 137 and 138- Reading ability

assessment/placement test.

1. Submit Birth Certificate for Pre-school and Grade I pupils and Report Card Grade II - VI pupils.

2. Undergo assessment test/interview (for Grade I and transferee)

3. Enroll and recieve books.

Registration Form (for Pre-school and Grade I)

None

None

None

Within 10 minutes

Within 10 minutes

Within 10 minutes

Teacher-in-charge

Teacher-in-charge

Teacher-in-charge

Type of Front-line Service

Client/Requesting Party

Documentary Requirement Step/Procedure Forms to fill-up Fees Processing Time Office/Person Responsible

2. Recruitment Teacher applicant - Applicant letter- CSC Form 212 (revised

2005) in 2 copies with the latest 2X2 ID picture

- Certified photocopy of the PRC Certificate of Registration/License

- Certified photocopy and ratings obtained in the Licensure Examination for Teachers/Professional Board Examination for Teacher.

- Certified copies of Transcript of Records for baccalaureate course

- Copies of the service record, performance rating and school clearance for those with teaching experience

- Certificates of specialized training, if any

Applicant/Client- Submit a written

application with the required documents to the nearest elementary school head.

Service Provider1. Recieve the application and verify documents submitted as to the completeness and authenticity.2. Submit the list of applicants together with their pertinent documents to the Division Sub- Committee.3. Recieve the list of applicants with the corresponding documents.4. Review documents submitted for completeness, accuracy, authenticity and varacity.5. Evaluate applicants on Education, Teaching Experience, LET/PBET Rating, Experiential Learning Course and Specialized Training Skills.6. Conduct interview7. Observe and rate

- Application Form

- Personal Data Sheet

None Within 10 minutes

Within 10 minutes

Within 1 day

Within 1 day Within 1 hour

ElementarySchool Head-Chair

4 Master Teachers/Best

Performing Teachers - Members

- Coordinating Principal of the District-Chair

- 4 School Heads-

Members

demonstration teaching of applicants8. Administer the English Proficiency Test9. Consolidate individual ratings and submit the initial rank list qualified applicants to the Division Selection Committee.10. Prepare the written English Proficiency Test.

11. Review and consolidate the results of the individual rating of applicants -1 for elementary.12. Prepare a division – wide rank list, one for elementary.13. Prepare the Register of Qualified Applicants (RQA) who obtained total score of fifty (50) points or above by school district for elementary and by school.14. Submit the complete results of the evaluation of applicants and records of deliberation to the SDS.15. Post the complete

Within 1 day

Within 2 hours

Within 2 days

Within 6 hours

Within 2 days

Within 2 days

Elementary Level- Asst. Schools

Division Superintendent-

Chair- 2 Educ. Supervisor I –

Members- President of the

PESPA (Div. Chapter)

- President of the Teachers

Association (Div. Level)

results in at least three (3) conspicuous places in the Division for RDA’s for secondary school/school district.

16. Appoint from the qualified applicants recommended by the School Selection Committee in the school/district where the vacancy exists consistent with the RA 8190 (Localization Law and other pertinent laws, rules and regulations)

17. Provide every elementary and secondary school and Regional Director with copies of the RQA for posting in their area of jurisdiction.

18. Furnish the Local Government Unit (LGU) to encourage the hiring of licensed teachers to locally funded items.

Within 1 day

Within 30 minutes

Within 2 days

Within 2 days

Schools Division Superintendent

Schools Division Superintendent

Type of Front-line Service

Client/Requesting Party

Documentary Requirement Step/Procedure Forms to fill-up Fees Processing Time Office/Person Responsible

3. Appointment and Promotion of Other Personnel

Guidance Coordinators and other teaching and

related teaching personnel except School Heads-Principals and

Head Teachers; and all Non-

Teaching Group

- Copies of performance ratings for the last three (3) rating periods

- Certification of experience/s related to the position to be filed

- Certified Xerox copy of outstanding accomplishements-Outstanding Employee Award-Innovations-Publication/Authorship-Consultancy/Resource Speaker in Trainings/Seminars

- Certified Xerox Copy of Transcript of Records

- Certificate of trainings in education

- Certtificate of Specialized Training

Applicant/Client- Watch for published

vacant positions in the CSC Bulletin

- File application for the position with accompanying support documents

Service Provider- Publish vacant

positions in the Civil Service Commission (CSC) Bulletin of vacancies or other modes of publication in the DepEd Office.

- Announce vacant positions to be filled in at least 3 conspicuous places in the DepEd offices or schools.

- List applicants for the vacant position both inside and outside of DepEd offices/schools.

- Conduct prelimenary evaluation of the qualification of applicants.

- Prepare selection line-up reflecting the qualifications of all applicants.

- Post selection line-up

15 working days

Human Resource Management

Officer/In charge of Personnel

in 3 conspicuous places in the DepEd offices/schools indicating the date of posting.

- Notify all applicants of the outcome of the preliminary evaluation.

- Submit the selection line-up to the Personnel Selection Board/Committee for deliberation en banc.

- Evaluate and deliberate on the qualification of those listed in the selection line-up en banc.

- Make systematic assessment of the qualifications and competencies of candidates for appoinments to the vacancy.

- Conduct further assessment such as written examination, skills tests, interview and others among qualified applicants.

- Submit to the appointing authority the short list of five ranking candidates based on assessment of determinant factors.

15 working days

Personnel Selection Board (PSB)

Schools DivisionChairperson:Asst. Schools

Division Superintendent

Members:Head of the school where the vacancy

exists Administrative

Officer VAdministrative

Officer II(HRMO)

President of the Division DepEd

Employees’ Union/Non-TeachingAssociation/Faculty

Association.

Type of Front- Client/Requesting Documentary Requirement Step/Procedure Forms to fill-up No Fees Processing Time Office/Person

line Service Party Responsible4. Selection Promotion Master Tchr.

- Those who are actually teaching

- Teachers providing special services with regular teaching load

- Permanent teachers

- Master Teacher I1. Permanent Teacher2. Bachelor’s Degree for teacher or its equivalent3. Very Satisfactory performance rating for the last 2 years4. At least 3 years experience5. 25 points in leadership potential/ demonstration teacher on the district level +15 points in leadership potential

- Master Teacher II1. Master Teacher I (or ESP) for at least one Year2. Very Satisfactory rating as MT or ESP I3. Bachelor’s Degree for Teachers on its equivalent as provided in the Magna Carta for Teachers plus completion of Academic Requirement for MA4. 30 points in leadership potential and achievement on the Division Level plus 20 points in leadership and Potential provided the

Applicant Client- File application letter

for the vacant position to the Office of Schools Division Superintendent.

- Appear before the Division Sub-Committee to answer questions regarding the documents attached to the application.

Service Provider- Examine the

application letter and its supporting documents for their completeness and veracity; and endorse the same to the next higher office.

- Examine/Verify the application and its supporting papers with the sub-committee who ranks the applicants on the basis of their documents

- Evolve a listing of the applicants according to their rank and forward the same to the Division Personnel Selection Board (PSB)

Within 30 minutes

Within 1 day

Principal/Head Teacher

Public School District Supervisor

4 School Heads

(Division Personnel Selection Board)

Asst. Schools Division

Superintendent2 Educ. Supervisors

HRMO

5. Selection, Promotion and Designation of School Heads

All qualified candidates from within and outside the division where the vacancy esxists

activities have not been credited in an earlier promotion

Principal I- Pass a qualifying test

(PET)- Experience for at least 5

years in aggregate as Head Teacher, Teacher-in-charge, Master Teacher and Taacher III

- Very satisfactory performance rating for the last rating period prior to ing accomplishment

- Specialized training

- Recieve the application/s for Master Teacher; assess further the documents of the applicants and their ranks as endorsed by the District Office

- Recommend to the appointing authority the name of the most qualified applicant for the vacant position based on the ranking and assessment made.

- Make the final recommendations for the appointment of the Master Teachers to the existing vacancy to the Regional Director

Applicant/Client- File an application

letter for the vacant position with the supporting documents to the Schools Division Superintendent

Service Provider- Review the

application documents as to veracity: endorse the application to the

Within 2 days

Within 1 day Schools Division Superintendent

Principal/Teacher-in-

District Office for action.

- Recieve the application/s with supporting documents.

- Verify the authenticity and comp[leteness of the application and its documents.

- Evaluate the paper of the candidates for the vacant position.

- Pre-evaluate the application with the diswtrict selection committee and prepare list of applicants according to rank.

- Transmit the application and list of applicants to the Division Office.

- Verify the documents submitted to ensure that all requirements to the position are met and further screen the candidates and deliberate on their rank.

- Recommend the most qualified applicant to the Appointing Authority..

- Review the recommendation of

30 minutes

Within 1 day

Within 2 days

charge

Public School District Supevisor

Assistant Schools Division

Superintendent HRMO

6. Enrolment at the DepEd- Alternative Learning System (ALS)

7. Provision on Continuing Education – Accreditation and Equivalency System (A&E)

Out-of-School Youth and Adults

Out-of-School Youth and Adults

- Submit name for inclusion

- Secure schedule of sessions

- Attend sessions- Attend culminating

activity

1X1 colored ID picture (2pcs)Photocopy of Birth Certificate (BC) or Baptismal Certificate

the PSB and recommend the appointment of the most qualified applicant to the Regional Director.

Service Provider- Conduct information

dissemination and advocacy efforts in the different barangays and identify prospective learners

- Record names of applicants

- Schedule the sessions when the minimum numbers has been reached.

- Conduct learning sessions

- Conduct culminating activity

Applicant/Client- Submit duly

accomplished enrolment form with required documents (e.g. photocopy of certificate of live birth)

- Undergo assessment/screening test to determine entry level

- Select schedule of

Within 1 day

Within 2 hours

Assistant Schools Division

Superintendent

Mobile Teacher

classes most convinient

- Attend sessions- Undergo A&E Test- Check results of A&E

Test- Attend culminating

activityService Provider

- Conduct information dissemination and advocacy efforts in the different barangays and identify prospective learners.

- Recieve enrolment form and documents and assess/evaluate the educational level attained

- Conduct assessment/screening test in basic literacy and functional literacy test (situational analysis)

- Identify the entry level attained and group clientele/learners according to their literacy level

- Inform schedule of classes

- Conduct learning sessions

- Conduct A&E Test- Post results of A&E

3 hours/session

Within 10 minutes

1 hour

Within 30 minutesWithin 10 minutes

600 hours

5 hours

ALS Coordinators Instructional

ManagersALS Mobile

Teachers

Bureau of Alternative Learning System Staff (DepEd

Central Office)

8. Filing of complaint

ParentTeacherStudentsDETxt Action Center

Verified Complaint

Test at the DepEd Office

- Conduct culminating activity for the passers and issue certificate of rating cards

- The full name/s and address/es of the complaint/s

- The full name/s and address/es of the respondent/s as well as his/her/their position/s and office of employment

- A narration of the relevant and material facts which shows the acts or ommissions allegedly committed by the civil servants

- A statement that no other administrative action or compliant against the same party involving the same acts or ommissions and issues has been filled before another agency or administrative tribune.

Within 10 minutes

4 hours

10 minutes filing only

Schools Division Superintendent ALS Supervisor

IM’s/ALS Coordinators

Mobile Teachers

Administrative Staff

Recieving Clerck

ROSEMARIE P. VISAYAPrincipal IV

Division of City SchoolsLEGARDA ELEMENTARY SCHOOL

J. Fajardo St. Sampaloc, ManilaTelefax No. 02 524-99-81

CITIZEN’S CHARTER

Rosemarie Perez VisayaPrincipal IV