Step1 : Check Free Disk Space on drive where Software is Installed. Free space must be approx. twice of current database size.

Step2: Check for any pending amount .If found any dues then consult account department. Step3: Download New sqlclient.zip and scomclose.zip from www.shilpisoft.com before start process of

Closing. Step4: Ask the client to send request for closing. For it, follow the following steps:

Extract sqlclient.zip in package folder(example: d:\comsql) Double click on sqlclient.exe

Steps for Closing of comsql and fxsql

Sqlclient.zip

Sqlclient.exe

Check i-net connection . If connection is successful then click on Send FA Closing Request otherwise check internet connectivity or port 8089 (This port should open.).

4. Send FA closing Request

2. Wait for the following message

3 .Click on OK.

1. Click on it

Enter database name

Enter Mobile no/ Ph. no

Enter Contact person name

Click on send request. Following message will display. Click on OK.

Following window will open .Fill all details and send request

Select Product Type

Step5: After sending request, a DCR will be created automatically(if all details are valid ). Now, FA Closing is allowed for that database.

Step 6: Check DatabaseFollow the following steps:

Login into software and check Database. Run Check Database before Backup From System Utilities under Utility Menu.

After database checking following message will display

Click on Start to check the database

Click on OK

Step8: Update license After confirming with license dept then start the process of closing. Update License Status from latest SQLCLIENT.EXE.  

1. Click here .Following message must display

2.Click on OK

Click on update License Status

1. Select product id

2. Enter database3. Select Auto Mode

4. Click on Get Activation. Following message will display

Step9: Take backup

Note: Before taking backup, make sure Sql Engine must be properly shutdown

Double click on comback.bat

Following window will open.

Backup file

Step10: Go To SQL850 Folder. Create a New Folder With New Database Name .(eg. COM0910 )

Created folder (com0910)

Extract Backup file which was taken earlier before in the com0910 folder

SQL Server Must Be Closed During this process

Extracted File

Step11: Rename COMSQL.DBS File To COM0910.DBS i e. Same As Folder Name Created In Previous Step (eg. COMSQL.DBS TO COM0910.DBS).

Renamed File

Step12: Edit Sql.ini File In Sql850 Folder. To edit it follow the following steps:

Find Block [dbnt1sv]]Find dbname =comsql,sqlws32 dbname =com0910,sqlw32 (add this line

in small alphabets)Copy this sql.ini in Comsql folder also (i.e.

Replace existing sql.ini in comsql folder)

Note: Entry of new database must display in SQL engine as shown below e.g.(com0910).

Step13: Download SCOMCLOSE.ZIP in comsql folder from http://www.shilpisoft.com/Support.htm

SCOMCLOSE.ZIP Download SCOMCLOSE.ZIP in comsql folder

Extract downloaded file in comsql folder

Extract here downloaded file

Extracted file (scomclose.exe)

Step14: Run SCOMCLOSE.EXE From COMSQL folder. A Following window will open

Select Current year database name (i.e.COMSQL). Enter New Financial Year Start & End Dates. (eg. Current Fin. Year From: 01/04/2010 Current Fin. Year To:

31/03/2011).

Click on Start..

This process will take time depending upon database size. Closing will be completed after successful message.

Step15: Run sqlclient.exe to license New Year Database. Choose Product type (Comsql), Enter New Year Database Name & Database ID and click on 'Get

Activation‘.

Select database Restore/Fin closing

Select Product Type

Enter database name

Enter Installation Id given by license department

Click on Get Activation . Following message will display

Step16: Change Financial Year

Change of Financial Year in Current Database

Follow the following steps to change the financial year in Current Year

Double click on comsql shortcut icon and login into current financial year (COMSQL).

Select current financial year

Run Program File COMSQL.EXE. Go To Utilities>>System File Maintenance

Change Financial Year in the database .

Change Financial year date

Change Financial year date

Click on Save

Step17: Run Create/Update Balances. Go to Utility>>Click on Create/Update Balances.

Click on generate

Click on Ok

Step18: Change of financial Year

Change of Financial Year in old Database

Follow the following steps to change the financial year in Current Year

Double click on comsql shortcut icon and login into current financial year (COMSQL

Login into old financial year (COM0910).

Select old financial year

Run Program File COMSQL.EXE.

Go To Utilities>>System File Maintenance

Change Financial Year in of the database .

Change Financial Year

Change Financial Year

Step19: Create/Update Balances

Go to Utility>>Click on Create/Update Balances.

Click on generate

Click on Ok

Step20: Edit comback.bat

Go to Comback Folder

Open Comback.bat

Replace Comsql with Com0910

Replace All

Save as comback.bat as Back_com0910.bat Make shortcut of Back_Com0910 on desktop

Close SQL engine.

Step21: Before taking backup, make sure Sql Engine Properly Shutdown

Click on close

Following message must display after closing the SQL engine

Step22: Take BACKUP

Backup of old database

Double click on comback_0910.bat to take backup

Note: Before Double click on comsql_0910.bat Please make sure Sql Engine Properly Shutdown

Backup of current database

Double click on comback.bat to take backup

Note: Before Double click on comback.bat Please make sure Sql Engine Properly Shutdown