Arizona Department of Education FUNDING SCHOOLWIDE

PROGRAMS

BRIDGING THE GAP BETWEEN SCHOOLWIDE PLANS AND

FUNDS

Consolidation of Funds

A Local Educational Agency may consolidate and use funds together with other Federal, State and Local funds, in order to upgrade the entire educational program of a school that serves not less than 40 percent of children from low-income

Funding for Schoolwide Plan

Parent Involvement

Professional Development - 10%

Team

Needs

Student Achievement

SBR

Coordination of funds(source)

EvaluationClimate

ASIP

Consolidation of Funds - Meaning

Treating funds as if they are a single “pool” of funds. Funds from contributing programs lose their individual identity and the school has one flexible poof of funds. This could be establishing its own separate and unique account number.

The school may use funds from this consolidated schoolwide pool to support any activity of the schoolwide program without regard to which program contributed the specific funds.

Consolidation of Funds - Meaning

The school must identify in its written schoolwide plan which programs are included and the amount each contributes.

It is the LEA’s responsibility to ensure that a school supplements and not supplants.

PLAN COMPARISON (Title I Schools) Schoolwide Plan

1. Schoolwide reform model strategies for all children based on Scientifically Based Research

2. Inclusion of teachers in decisions about the use of academic assessment for improving student achievement

3. Comprehensive Needs Assessment

4. Effective, timely and additional assistance for students who have difficulty achieving proficiency and advanced levels

5. High quality and ongoing Professional Development that is sustained, intensive and classroom focused.

6. Strategies to attract highly qualified teachers

7. Instruction by highly qualified teachers

8. Strategies to increase parent involvement

9. Plans for assisting preschool children in the transition from early childhood programs to elementary schools

10. School support team or other technical assistance provider

11. Integration of Federal, State and local services.

12. Funding

Consolidation of Funds - Reason

•Assists School to design and implement an effective comprehensive plan to upgrade the entire educational program of the school based on school’s needs through its comprehensive needs assessment.

•Enables a school to be flexible on how it uses available resources to meet specifically identified needs of its students.

•Each School must meet the intent and purpose of the fund which it consolidates.

Consolidation of Funds - Reason

•Attempts to ease accounting requirements for specific program funds separately because a schoolwide school is not required to distinguish among funds received from different sources.

•Does not require a school to maintain separate fiscal accounting records that identify specific activities supported by each program’s funds to show that these activities are allowable

(LEA Responsibility)

•Does not require a school to meet most of statutory and regulatory requirements as long as they meet the intent and purpose of each contributing program.

(LEA Responsibility)

What May Not Be Consolidated

• Reading First

• National School Lunch Program

• Head Start Program

• With stipulations:– Migrant– Indian Education– Special Education

Models of Funding

Title I Funds Only

A school may use only its Title I funds to fund its schoolwide plan. The school must still have a written schoolwide plan that contain all required components how the school will address the specific educational needs identified by the needs assessment.

All children in the school may participate in activities funded with Title I funds and the school does not need to demonstrate that those activities are supplemental to ones that otherwise be provided by the school.

Models of Funding

If a school only uses its Title I funds and does not consolidate with other funding sources, the school and LEA must account for and track Title I, Part A funds separately, identifying activities that the Title I funds support.

This is governed by cost principles in OMB Circular A-87.

Models of Funding

Note: This may not be as effective because it does not give the school the flexibility to use all of its available resources to meet identified needs of its students.

FUNDS

SCHOOL LEVEL BUDGET

SOURCEM/O

FEDERALIDEA

COMMUNITY

TITLE IONLY

READING FIRSTHEADSTART

SCHOOLWIDE BUDGET

Models of Funding

All Federal Funds Consolidated

A school may consolidate federal funds only. This pool of funds allows for the loss of the individual identity of each funding source and does not need to meet statutory requirements but must meet intent and purposes of each source.

Note: This may not be as effective because it does not give the school the flexibility to use all of its available resources to meet identified needs of its students.

FUNDS

SCHOOL LEVEL BUDGET

SOURCEM/O

FEDERALIDEA

COMMUNITY

Titles I, II, VOther Federal

Funds

READING FIRSTHEADSTART

SCHOOLWIDE BUDGET

Models of Funding

All Funds Consolidated

A school may consolidate federal, state and local funds. This pool of funds allows for the loss of their individual identity and do not need to meet statutory requirements but must meet intent and purposes of each.

FUNDS

SCHOOL LEVEL BUDGET

SOURCEM/O

FEDERALIDEA

COMMUNITY

M/OFEDERAL

COMMUNITY

READING FIRSTHEADSTART

SCHOOLWIDE BUDGET

Models of Funding - FAQ

May Title I, Part A funds in a schoolwide school be used for basic operational expenses such as building and repairs, landscaping and custodial services?

It depends:If the school consolidates only its Title I funds or Federal

Funds for its program, these funds must be used to address educational needs. Therefore, funds in this type of a school may not be used for non-educational activities as such as building maintenance, etc.

Models of Funding - FAQWhen a school consolidates funds with state and

local funds, funding sources lose their identity. To meet the supplement versus supplant requirement the LEA must ensure that the school receives all the state and local funds it would otherwise need to operate the program in absence of federal funds including funds for building maintenance, etc. Even though Title I funds are included in the consolidated pool, funds may support building maintenance, etc.

There must be sufficient state and local funds placed into the consolidated pool to cover non-educational funds.

Time and Effort

Time and Effort requirements for

schoolwide programs

Models of Funding - FAQ

How does an LEA document employee time and effort in schools that operate schoolwide programs?

OMB-Circular A-87 requirements to employees in a school operating a schoolwide program varies depending upon the extent to which federal funds are consolidated.

Models of Funding - FAQ

If a school consolidates federal, state and local funds in a schoolwide pool, an employee who is paid with funds from that pool is not required to file a semi-annual certification because when funds are pooled there is no distinction between staff paid with federal funds and staff paid with state or local funds.

If a school does not consolidate state and local funds, an employee who works on a single cost objective (single federal program) must furnish semi-annual certification that he/she engaged solely in activities supported by source.

FUNDS - INCOME

M/O40%

Title I30%

School Level Budget

NSL

Reading First

School WideBudget –School Reform

First Year

LEA Curriculum

Title V 5%

ASIP 7%

Title II8%

Community 10%

FUNDS - INCOME

M/O40%

Title I30%

School Level Budget

NSL

Reading First

School WideBudget –School Reform

Second YearLEA Curriculum

Title V 5%

ASIP 7%

Title II8%

Community 10%

FUNDS – End of Year

Reporting Year End Expenses

Funds may be carried over into the following year, up to 15% except for professional development and parent involvement. These funds must be carried over in the same budgeted line item.

Reallocation of Funds

FUNDS – END OF YEAR

M/O40%

Title I30%

School Level Budget

NSL

Reading First

School WideBudget –School Reform

LEA Curriculum

Title V 5% ASIP 7%

Title II8%

Community 10%

End of Year

Evaluate how money was spent