MINUTES OF SPECIAL BOARD MEETING HELD ON 15.05~1)1~· ~ i:.::~~?h ~~ .. ~ ~~

t,1J":V. ~ ~... ., • .. ATIENDANCE ~,.. ~<% ~ '..:.:;,tx ~~"r

~ ~41

MEMBERS PRESENT:-

1. Brig Salabh Sonal,

2. Shri Abdul Sami Wani

3. Shri Upendra Kumar

4. Co l Baljeet Singh

5. Shri Parvaiz Ahmad Dar

'2... d] .. ~<;,. (,~,.h.~Z!

_,;r/'~;, ·~t-.. .

~/,; .. ~:~=:~ ~4 President Can~o ment Eh:>a~d."-::~

~~.~ Vice Presicl".. ~· .• ~-:-~::~

... ;-; ~ ~~ Mem~e Sec,t:etar.v ~~:,.

~" ,,;.;,, ~ ... d <',% ~.;{'?,-. V/'

Ad 1· R~ti~}(Nominated Member)

A~,.. %. ?.~~ . Efect\d :s-oard·1v1ember, Ward No.Ol !f4, ;;.~

6. Shri Mohammad Ashraf Lone ~ ~ ElectflB-oard Member, Ward No.02 ~A .~

7. Ms. Saima Shah

3. Brig. B. Nambiar

4. Lt. Col Varun Tandon

Elected Board Member Ward No.04

Elected Board Member Ward No.OS

Elected Board Member, Ward No.06

Elected Board Member, Ward No.07

Special Invitees (Ex-officio)

DC Srinagar (Ex-Officio)

SEMO, Comdt.92 BH (Ex-Officio)

GE 864, (Ex-Officio)

~ cf;'r ~N tlfoq:; ~ 15.05.2019 cnr Cfll~<f"ti

~~r Page I of9

Agenda No.1 EXTENSION OF PERIOD OF PARKING SPACE IN FRONT OF G B PANT CANTONMENT GENERAL HOSPITAL

Reference CBR No. 06 dated 12/4/2018.

Online tenders invfted by thi s office for the year 2018-19 for allotment of parking space in front of G B Pant Cantonment General Hospital for the period of one year which was approved by the Board vide CBR No. 06 dated 04/12/2018 in favour of Sh. Ishfaq Ahmad Mir I)t~Amlar Tral , PI /.~ u wama. .f/' it'

d!fo/. q ~r~ An agreement was executed between Cantonment Board (licensor) ft~SlJ:·.~JSiifaH' P.~mad

Mir (licensee) on 21.04.2018 for the period w.e.f 21.04.2018 to ({ftff ~1'§~k.{$'$i.e.ver, due to execution of work of under-ground drain near G B Pant Hospital~ ing'\vas remained closed w.e.f. 01.06.2018 to 19.10.2018. Sh. lshfaq Ahmed Mir vide his ap.R)t t~dlfe-~2/4/20 19 and dt. 09/05/2019 requested to enhance/extend the parking period equiv~nt ~cti'rsv1e above said closure period. Sh. Dheeraj Singh, Ex-LRS in his report dt. 20.09.2018 (pta&~,#l~ tfle) also reported that the subject parking space was remained closed for sai~t:· . "

~ ,, The Board may decide extension of said conr;-.·j}JJ"~i1'1~Q4.20 19 to equal period of closed

fi I d I 1?'' ~~ ,.,

days. Case de is p ace on the tab e. 6?::-:.r. ~.~~ ~90 · ~f' 0~~ ~~

H ~ ~· RESOLUTION No. 1 0,;-\~. \ .K~~

_..,, -.. ~ "~<'.tr §;;, .. n ~ , 7 II ,.., ~0

The Board considered and unanTT}lo~sl~f~pproved extension of said parking contract for the equal period of closed days i.e. 03··~fpo9.t'hs 19 days or 111 days w.e.f. 21.04.2019 to ..;'; ~~ . ., '/'1 ' 09.08.2019 on same terms and .conditions. Tne· Board also decided to start tendering process of

~J' . '1r;, said parking area w.e.f. 10~.0~20l~>'-~.;..

~ t'~?. ~~ The Board also~~d~ct~,_t~{xplore other possibilities of such contract in BB Cantt area

infront of CWEf.a~d@~)?J~~hief Engineer MES, for this CEO may take up the matter with DEO and the Sta~ 1fA~~ B'siJfntt. and also start tendering process for next term.

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Agenda Q. 2·~~ ~«-$ A TM AT SADAR BAZAAR 1! ~·· Af~<:::;yh(?t~~:~ank of India, Chinar Complex Badamibagh Cantonment, Srinagar has installed ,.~M'::-41(-::g~'&ai Bazar on 04.11.2015 for providing banking facilities to residents and other "ae:(fa.~"P~'(sonne l. Accordingly, latest agreement deed was made with authorities of State Bank of IndP:t~dJ11f1ar Complex and Badamibagh Cantonment Board, on I 51 day of Aug'20 18 for the period 01.04.2018 to 3 1.03.2019 on monthly rent/ charges @ Rs. 6000/- wh ich expired on 31.03.2019. Now, fresh contract agreement is required to be made for the period 01.04.2019 to 3 1.03.2020 on past practice.

The Board may consider and decide the enhancement of rent from existing @ Rs.6000/- per month to @ Rs.7000/- per month from the period 01.04.2019 to 3 1.03.2020, also to execute an

Page 2 of9

agreement for the said period with the authorities of State Bank of India on the pattern of previous terms and conditions.

Case file is placed on the table.

RESOLUTION No. 1

The Board considered and unanimously approved as agenda side. ~.

tf .d· ~ ~ ';;-;.

Agenda No.3 AUCTION OF SHOP NO. 2&3 SITUAT~. ~~}' , ~~~/.J'kf<miR GALl OPI>OSITE CANTT. llOARD GEN ' Q~P'A~,

~ . "'~

To consider the sealed tender invited vide this office adv ~mtfu ~&.'~BIBB/Shopping Complex/38 dated I 0.04.20 19, published through local newspa ~r§,_ D~ ""~<@.ab, Kashmir Reader and also uploaded on Cantt. Board website for auction of Shop N'&'~~ 3 situated at Sonwar Mandir Gali opposite Cantt. Board General Hospital fofO:~fer of rights to use and occupation for a maximum period of05 years at a time under sectio;?2~-~f~. ~ntonment Act'2006.

:~ ~~ -~of.-' ~~ -~

However, in respect of Shop No.2, the l ic,~$x h ~~r~f~ the previous contract which was expired on 15.04.2019 went to the court and ~ ~~fu~.,q-u·& order dated 11.04.20 19, wherein Ld Court directed to maintain status-quo with r.e~~t t'&~~~SI;lop No.2.

I (Jt -~ . .. ,_. ' i, .. ,. ~~ ..... As per this office advertisemen( 9t. ··:·1·0:6.~.2(:) 19, 02 bidders/ tcnderers applied for tender

documents in respect of Shop No.3 . . The lfigl.1est_bid for Shop No.3 has been offered by Sh. Rabeel Hussain S/o Mohd Ismail Parr~~(>' ;· o Sonwai~:'Sri nagar @ Rs 202.32 psft per annum for the area measuring 11 3 sqft. The licen~~. f~~?:per annum works out to Rs. 22862/- to be paid in monthly installments @ Rs. l905.J&i' Fu~fQ,rt:;·~.t,l)e previous approved rate for the said shop was @ Rs. 20792/- ~cr annum i.e ...w,o~}.~i:Y%tnsrallm~nt of Rs. 1732.6~. It is pettinent to menti?n here •. that the current btd offe~~~~~n@l~tt~~cl:~ussam S/o Mohd Ismail Parrey Rio Sonwar, Snnagar 1.e @ Rs 202.32 psft per ~Ji!~~l~ a.[~Y.~;-9,995% as compme to the previous approved bid.

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Boa~i,cfi;·~Y:·,Y.9i15id~h,and decide. Case file along with all connected documents is placed on ~¥'"· · ;-~ ~Q.

the tableA ~.;,~ ·~·~~. ?-~ ~. i"l'~)

r' ilt "?-::; .• RE~ Tl~ NP~, 3;-~ ~.'-o ~-1!; ... . . J~··~I ~ ,~ ·~,..)~~/ #'

~~1h;~;;~-~ard considered and approved highest bid for shop no.3 as per agenda side @ Rs 20~Jif{~r sft per annum for the area measuring 113 sqft in favour of Sh. Rabccl I lussain S/o Mohd Ismai l Parrey R/o Sonwar, Srinagar for the period of not more than OS years from the date of execution of agreement.

Page 3 of 9

I

Agenda No.4 REPRESENTATION OF ELECTED BOARD SH. TARIQ

MEMBER AHMED REGARDING RE-INSTATMENT OF

KAHNDEY, JE OF THIS BOARD

A joint representation dated 22.04.2019 made by the Vice President and Elected Board Members of ward No. I ,4,5 and 7 regarding compliance of Hon' ble Court order dated 17.04.2019 passed in court case SWP No. 796/2019 titled Tariq Ahmad Khanday V/s Cantonment Board and

Ors. ~'/;/ A~-. // J.:;,

17.· :; ~ /o¥..,, -:::z ·~ ~;'/,%-,

~'-'#u.~~ '0~(91 . ., -7¢'//.//u. ~~ ~" ~ ~ ~w ~ ~IQ. ~~

The Board may decide the said representation .

RESOLUTION No. 4

~ ~ The Board has long discussion on t he agenda, all the el · ;e tt~~C(~@mbers recorded

their views as under:- ~ ~~/j~ .· ~h ~ ~ ''Y ~/...,m ~~ , ,(/' '(,>

1. Shri Abdul Sami Wani, Vice President of the bd"~cf: · ~elected board member of ward no.3 ~~,. ·~j~

"~!< ~ stated that JE should be reinstated without rtff:~k d~y because all the development

.£~~ works got hampered in his absence. ,. ::1'~ ~:~ %

.'1 ~~/~ <',z;j

2. Shri Parvaiz Ahmad Dar, Elected Boar:&·ry'l.eM~~k\Vard No.Ol stated that in his ward even .& .(;,,, ~ .,'?'

minor repairs not being done in absehc'e ofJE"' ~~ ~,.· ., "'"·~ ~- ;;:.

3. Shri Mohammad Ashraf Lone, El<e-d~d ~oard Member, Ward No.02 stated that being /.-1' '<~,:t

administrative matter q~6~~y deal itself. However, Shri Bilal Ahmad Wani, Elected Board :f;V1~ .... ~~

member of warx· 'R c~'Ner-e,d the statement and submitted that the CEO may take /-?: .,9 4~

ft.:~ ,.., decisionJ-jiJ vie#·,~>.totyefn.~nt of larger public interest.

~M,~,>_,_}f {~, ;;,:: "'"' 4. Shri Rai~s~~~95fM~If~1· Eiected Board Member Ward No.OS also complained about the

.af'P'-~. -~ devel~rken~;~5J'...n ot executed in his ward and all the building permissions are pending

'/7 :f-(.1 ~ ~ '17~ ~~·.. ~

i ;:<\_bser.t&e~oBJE and public is suffering as the season for construction is best from May to ~ ~

~~seC.femP.;h:mly. "<?. •,;; y,• .. ,;~

~ ~'l. ""4-....:-@. , · -~S~~rj~ Bilal Ahmad Wani , Elected Board Member, Ward No.07 strongly opposed the ~~ :tz ~ ~:Jm~-:-. ., ~#dSt.i~pension of the JE and stated that "Hon'ble Supreme Court has also stated that it would

not be as an administrative routine or automatic order to suspend an employee. The

Hon'ble SC also stated that the suspension must be a step into the ultimate result of the

investigation or enquiry and the authority should also keep in mind public interest."

Page 4 of9

I

In view of above discussion and problems posed by elected board members, respected PCB allowed the voting in this regard. 06 votes casted in favour of reinstatement of JE by elected board member of ward no. 1,3,4,5,6 & 7 and 1 elected board member of ward no.2 casted his vote against. Thus elected board members in majority insisted to reinstate the JE immediately to improve the functioning of the Board in the interest of public.as well as Board.

Agenda No. 5 GRANT OF TIME BOUND PROMOTION (TBP) TO CANTONMENT BOARD EMPLOYEES. .~f.

At Refer CBR No. 21 dated 02-08-2017, this office letter No. CB/88/E , · jJ~~fiN~dated

08-09-2017 and Dte DE, NC Jammu letter No. 6/RP/J&K/Cantt/DE~j£}~ , ij'1!~t~;l0~Ul7. ~- ~ ~..:;$)' ·::· 7, ;;.~ ~·

A proposal vide this office letter No. CB/BB/Est!RP/J&K/19~ edJ'J-09-20 17 regarding grant of time bound promotion scale in favour of the employees o \~ o~e ~l~~oated to GOC­in-C through Directorate, DE, NC. The Dte, DE, NC conve "'th~arf6\Jon of Time Bound Promotion scale in favour of 12 employees who have com eted 1 ~~Y~i~-and 16 employees who have completed 27 years of service. One Sh. Ab. ~~ ~ hat, Sanitary Supervisor, who had

I ~ ~ comp eted 27 years of service and was eligible for 3r ~ oQ».nd promotion scale was placed at serial no. l6 in proposition statement. · ~~:~ ~'>.;.

?~ ~~:~~ ~~ On perusal of the service book of Sh . .~,ttb. f\~tt.Q B~at, it has been observed that his pay

scale and grade pay as on 01-11-20 16 (i.e., -~:;tJ.~~l,~f~3rd TBP) was 4440-7440 (1650 GP) and proposed scale and grade pay was 5200.:-0~00~.fJ~PO GP). Whereas, in proposition statement at Serial No.l6, present scale of said ei1p'tJ)y.e"e*~av~been shown as 5200-20200 ( 1800 GP) and proposed pay scale have been shown as 52'6l>~;?OiOO( 1900 GP).

. 4• ~~ hP,;:

Due to above sa id t~pifg}_ipqjca l error, pay in respect of Sh. Ab. Ahad Bhat, Sanitary Su~ervisor has not ~een r~~~~d t~!t~~at0-~fs per sancti?n conveyed to this ot~ce by Directorate vide the1r letter under :~.fere2J(6:%,~~~;~~~e sa1d typographical error has been rect1fied as under:-

{!?· ·.w,ff #.;. 'i!• ·;,. Rectified cxisti\1 tftale a'ii1r ~'r'nde a I ro osed scale and rade a as er 6'h C PC as on 01-

S.

Sanitary

11 -2016

Existing scale and grade pay

Proposed scale nnd grade pay

TBP

4440-7440 (1650 GP), 5200-20200(1800 GP) 3rd

Revised existhtg Pay Structure, Pay Level/ Proposed Pay Structure, Pay Level as per 7111 CPC as on 01-11 -2016

~ cf\'r ~rsr ~ ~ 15.05.2019 tfiT Cfli~C[c-ct Page 5 of9

s. Name of Designation Existing Pay Structure, Proposed Pay TBP Employee Pay Level Structure, Pay Level

No l Ab. Ahad Bhat Sanitary 16900-53500 18000-56900 3nl

Supervisor ( SL 3) (Level 1)

. ~·

The financial implications of such promotion amounts to Rs. 225~0-ef)onth. The expenditure shall be met under military conservancy agreement as the~m o~ee~_co~~ under Budget head F(9)a. The necessary provision has already been made lJt !JJe . ~ec~~6y/.~rl€ment and budget 20 19-20(R). The Board may consider and approve to re-s9~ ""'..-r.....: PJef6l'~4to GOC-in­Chief, HQ, NC, Jammu for according sanction under rule 45 and 47~ ' ant'?Jlment Account Code 1924. #~ '~ 0-b,>~./.>4~

~ ~ "~ ~~ ~ ~ Z{~ ~

The case file is placed before the Board. ~~ ~' t?'-""~1' ~~~~'/.

RESOLUTION No.5 ?· · ~ ~~ g ~~ ~ 11: ~~ ~~~

The Board has unanimously considered an$~pprw~.d ~S:~er agenda side. rf ~~.~~ . " ;J~· ~;~·~ -~~ y /," ,. ~

. . ~ yo~·- ~~ Agenda No.6 REPAIR . OF,' l_¥ST~J\\ENTS AT CANTONMENT BOARD

DISPENSARY ~0f.~ ~ •\}. :?/

;{;fJ ~~f/''

Reference report of In4Iftrg~ Cantt. Board Dispensary dated 04.03.2019 and LPC report dated 18.03.20 19. ..~.l·· -:.>;. ·:-.,~~

~ ~~;. ~ ""{~ 't(i

In .cont~i!.%~. ,?9,4~v~~ty:;f Rule 155 and 194 (iv) ?f GFR 2017, a LPC of three members was constituted~~ ~,R3 .~J.!~~/~f11e Local Purchase Committee was conducted market survey and found that only, ~sfn~le '·Service centre is avai lable in the valley to repair the said machine. Accordingly :-.: fit}lti.~J. e"§~jmates for said repairs to Rs. I ,39,476/- has been collected. The Board may conj . t:, an~~;,?p~reve the estimates for repairing of lab instruments to avoid further inconv #~nce~t~p~tfents.

11' ~~ ~ ,., ~~

~ ~"%.b~e~~tite is placed before the Board . ..a'~ ~\., w

fL.. ~,. ~ .. REf§.~:r.tpN No.6

'Q<&1V •

The Board has unanimously considered and approved as per agenda side.

Agenda No.7 ANNUAL CONSOLIDATED ACCOUNTS FOR THE YEAR 2018-19.

Page 6 of9

Refer CBR No. 02 dated 16-04-20 19 and Dte, DE, NC letter No. I /36/Cantt/2/fms-11341 dated 01 -05-2019.

In view of the directions of Dte, DE, NC vide their letter under refernce, necessary rectifications/ correct bookings have been made in the Consolidated Annual Accounts and have been got audited/ vetted by' l:,AO(A), Srinagar. The Board may consider and approve Annual Consolidated Accounts for the year 20 18-19 in respect of Badamibagh Cantonme~ Board. The same is required to be re-submitted to GOC-in-C, NC through PDDE, NC and PC /~~:

:;.: ~ ~,;; ?t~ ~~ ~~~

The case file is placed on the table g:uuq, "-"~,.,;~~"~ ~ ~ ~~.~ ~~-§' ~

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~· '~, .. ;z RESOLUTION No.7 ~-.:/. ~·:-.~ ~~~ ~ ~. " "~~ J' ·~ ..

The Board has unanimously considered and aP.!.f.O>I..;!as per agenda side. , ... ,.,.dfi.~

~;. ~~ ~ ~~ d# ~~ ·~.

Agenda No.8 BUILDING APPLICA TIO~/, ~ ~ ;:::~ . ., _..§~~:/.~ ~"/,W

Reference CBR No. I dated 28.4.20 ~..:::, ~~ J~ ... ~ ~z ~Y

~'' · ~~ The proposal for composi tion oG·offd-ceo/w!i~sent ·to higher authorities vide thi s office letter

'fl ;,.,

No. CB/BP/32/Sonwar/153 dated )4111 Au~£.g,I ~.~<md same was returned with certain observations among which one observation tf~:a ised whither the plan is in conformity with the provisions of Act'2006 and bui lding byel a\,';,f..l:sjriff~,. the applicant has not left any fire gap from North West and

w~ r~ '"-· North East side due to li~ Ci::J~ri(~ailhble at site. Board may consider the building application as per para I clause 6 of bt1i· ~PS, oy~)aws published vide SRO No.93 dt. 51

h March'1 965. fl'!'/4.•.:fY ~~. ~·· "'~

Board ~~;t<ii!.t<J.i:~h;~·~ ilding plan I application on its merits. The case fi le is placed before the Board . <:f.t,~ .. :::.;,., ·~~

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J "'/t u.~'" /';~ ,.: •;o:, :i'{' '

RESOLU . . 'No.8·::~ ,~ •/,1

#;" •iJ~

~ ~~Ih~Bo;ffd~,6'as unanimously decided to defer the agenda ti ll next ordinary Board meeting ~~~:<~v~:~y , ~ ... Q~. -~~~~

SUPPLEMENTARY AGENDA

With the permission of the chair following supplementary agenda also discussed and

decided.

Page 7 of 9

AGENDA No.9 SUPPLY OF TIPPERS/DUMPERS AND OTHER CONSERVANCY SERVICES ETC FOR BADAMIBAGH CANTONMENT, SRINAGAR

FOR AIRFORCE STATION AT A W . '0/,< ~ ~

SUPPLY OF CASUAL LABOURS. ~aT. R SKILLED/ UNSKILLED STAFF ET . ~9~01\. BADAMIBAGH CANTONMENT SRINAGR "'-~1'/dP~/;_ ~

~-;-""'« ~ , . .,.-!" ~~

~ ~

'cf)m~~<$:~ Refer CBR no.l ,2,3, & 4 all dated 23.01.20! van~.Jl_(i'\9.1,2,3 & 4 all dated 28.01.2019

approved by agenda by circulation. 1/~--~Q. ~~ ·~..q 1Y ~_.;~.~ .... ~

Jf . ~ This office initiated tender proces.~ rfoi~~:!~~ ... Jjjaneial year 2019-20 for providing above

services to AF, Awantipora, AF Budgall}~:fn·~ ~~·,.~~ntt. But due to complain of M/s Salman Sons and in view of PDDE, NC letter datecf"as.02:'2o'i4';;and 29.03.2019 tender process could not be fi I. d ~.,;;, -~ ma 1ze . ·N'/~ {.~

~, ~~7 ;fi In the interest of pub~J)d~~ maintain proper hygiene of the stations period of contracts

have been extended with qf~?ent~_tl~ontractor and the respective station authorities except AF station, Old Airfield, B~- g~rrl'~i.gitfal1y for three months w.e.f 01.04.2019 or till completion of new.

./.'1 g~ "~· tender process, ff1l},f.:~;~veW.!.:~{.l.,ief~

'l:'%··~ ;:,. ~~ - :(.j ·~ ./lfK ·~. -..:#./ The PD~t, l%.;'6-:t?,~erVes some deficiency in the tender process, to avoid any controversy on

the m.atter i~ti'~~it~~~ t'D'~ initiate fresh t~nderyrocess i_n all 4 c~ses, i~ the station~ are willing to associate,#(~. tl:ij_s~ Board. Moreover, m v1ew- of mtroduct10n/ ImplementatiOn of MSW Mana ·'f~t &'-?.:~.ifnd ling Rules, 2016 this board has to commission and install proper MSW trea ~t ~lan%~(~ppropriate place to treat the garbage generated from BB Cantt area as per the r ~ ~~ "?.e~f,J' • ,/). . '0:-,

M' ~ ·"*~ ~~ .. ~U ~onnected files I documents placed before the Board for thei r decision.

RESOLUTION No.9

The Board has thoroughly discussed the agenda and unanimously rejected all 04 above

tenders as per agenda side, the Technical and Financial bid of the same were approved by agenda

by circulation vide CBR no.l ,2,3 &4 all dated 23.01.2019 and CBR no.l ,2,3 & 4 all dated

Page 8 of9

28.01.2019 respectively. The Board further resolved to cancel all the above CBR dated 23.01.201 9 & 28.01.2018 and approve to call fresh tenders, subject to willingness of concerned stations authorities.

Page 9 of9

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