[Project Scope Management]Requirement Specification Documentfor Purchase Management SystemInformation Systems and Technology Division, Securities and Exchange Commission of PakistanBy: Muhammad Raza Ali Khan

Software Process Life Cycle adopted by SECPSECP Projects OverviewProblems In Existing SystemWhat is RSD?What RSD Covers?secPurchase WorkFlow ProceduresFuture secPurchase WorkFlow ProceduresHQ and CRO CommunicationSuggested Sample Reports

Presentation Outline

Optimized Process LifecycleRational Unified Process (RUP): Rational Unified Process is a flexible software development process platform that delivers customized yet consistent process guidance to project teams helping them during different phases i.e. analysis to implementation.

The Optimized Process Lifecycle (OPL):OPL name is given to the standard software process lifecycle and adopted by SECP for all its software projects. OPL is based on the RUP standard. OPL Phases and Iterations OPL Workflows

WorkflowSequence o activities that eventuates into a productive result.Phase Multiple iterations in the optimized process lifecycleIterationComplete iteration results in a S/w productDimensions: 1. Horizontal dimensionRepresents time and dynamic aspect of the process2. Vertical Dimension Static aspects of the process i.e. workflows

SECs Software Process Life Cycle:OPL

Phases: OPL has four phasesInceptionElaborationConstructionTransition Each phase is concluded with a milestone and certain deliverables

SECs Software Process Life Cycle:OPL

SECs Software Process Life Cycle:OPL

INCEPTION PHASE:Establish the feasibility:Define the ScopeInitial requirement captureInitial risk analysisCost benefit analysisInitial Use Case modelMilestone :Lifecycle Objectives:Stakeholders concurrence on the Scope definitionRequirements understanding based on use casesDeliverables:Requirement Specification DocumentRisk Analysis ReportProject timeline sheet

SECs Software Process Life Cycle:OPL

Initial Use case model Risk identificationDefine project ScopeGraphical Presentation (Inception)Establish the feasibilitySECs Software Process Life Cycle:OPL

ELABORATION PHASE:Understand the Problem:Domain Model Architecture document Use case analysis Risk Assessment plan revisedMilestone :Lifecycle Architecture:Detailed system objectives and scopeResolution of major risksDeliverables:Story boardReport Specification DocumentDesign Document Table

SECs Software Process Life Cycle:OPL

Graphical Presentation (elaboration)Understand the problemBuild the architectureComponentsPackagesSECs Software Process Life Cycle:OPL

CONSTRUCTION PHASE:Understand and built the solution:Depth of implementation (stubs are fleshed out)Implementation of all details Analysis continues but coding and design predominateMilestone : Initiate Operational Capability:Check if the product release is stable and mature enough to be implementedCheck if stake holders are ready for transition to the end usersCompare the actual expenditure with planned expenditure (check if they are acceptable or not)Deliverables:ReleasesHelp filesUser manuals

SECs Software Process Life Cycle:OPL

Understand and build the solutionIncrementally build the systemDesignImplementationAnalysisChange ManagementProject ManagementSECs Software Process Life Cycle:OPL

TRANSITION PHASE:Roll out the solution:Transition the system to the user communityCustomer Acceptance tests Finalize Documentation User manuals, installation guidMilestone : Product Released:Is the user satisfied?Compare the actual expenditure with planned expenditure (check if they are acceptable or not)Deliverables:Test plans.Installation programs.

SECs Software Process Life Cycle:OPL

Graphical Presentation (transition)Roll out the solution Transition system to usersSoftware testingUsers manuals, installation guideSECs Software Process Life Cycle:OPL

Software Process Life Cycle

Analysis Deliverables

Supporting Workflows Project management,Change management etcDevelopmentAnalysisDesign

StoryboardReports Specification DocumentQADeploymentSECs Software Process Life Cycle:OPL

SECPs PMS Project Overview: Manual System View:Purchase Management System (PMS) Inventory Management System (IMS)Financial Management System (FMS)

Computerize System View:

Problems In Existing SystemMaintaining multiple documents for same dataRisk of inconsistency among documents Synchronizing multiple documents in case of change is difficultMore chances of mistakesReferring to Past Data is Difficult

Problems In Existing SystemCustomized Reports are Difficult to ProduceAs the amounted Overspent under the head of stationary is 0.205 million.Only a Few Reports Sent to HQMonthlyAnnuallyHigher level information

What is RSD?Establishes a common understanding among the project stakeholders Tracks and avoids loss of the requirements

Provides a clear statement of requirements Organized requirements helps trace requirements evolution throughout the development life cycle and into the maintenance phase. Reduces project cost overruns and schedule delays

Detect requirement errors, which avoids unnecessary cost associated with implementing the wrong requirements.

What RSD Covers?Requirement Specification Document

secPurchase WorkFlow ProceduresQuotationPurchase RequisitionTender ManagementPurchase OrderSignatory Management Supplier ManagementComparative StatementGeneralCapitalPetty Cash Advance StatementCash Purchase Statement CashPurchase Requisition User Management

Future secPurchase WorkFlow Procedures Outsource ServiceServiceProposalContractPurchase OrderOutsource Service ManagementOutsourcing of Admin ServicesManagedSuppliersecInventory

Company Registration OfficeHeadquarterInformation FlowHQ and CRO CommunicationWAN

Suggested Sample ReportsPurchase Requisition/Pending Purchase RequisitionPurchase Requisition ListingQuotation Quotation ListingComparative Statement Purchase Order/ Pending Purchase Order (Goods & bills not yet received) Capital Expenditure Proposal Form Report Petty Cash Advance Statement Cash Purchase Statement

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RUP: Rational Unified Process is a flexible software development process platform that delivers customized yet consistent process guidance to project teams helping them during different phases i.e. analysis to implementation.*SWPLC/OPL:A systematic means for decomposing and capturing process knowledge into well-defined (typed) process-definition elements, such as role, artifact, activity, guidelines, concepts, and so on. A set of rules and policies to assemble and organize these elements into a cohesive customized process. An extensible process template to serve as a basis for process authoring.

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