HOA Annual Meeting 2012

April 19 2012

Finances o Current Budgeto Current Financial Status

Dead Trees & Pond Fencing Communication Landscaping

o Bidso Entranceway Beautificationo Curbing

By-Law Changes Other Topics Questions and Answers

2012 BudgetGo to

http://groups.yahoo.com/group/valleyhighestates/files/Meetings/

Select VHE_2012_AnnualComplete.ppt to see complete charts with Financial information Several thoughts about how to fund upcoming

exciting projects

2011 FinancialsGo to

http://groups.yahoo.com/group/valleyhighestates/files/Meetings/

Select VHE_2012_AnnualComplete.ppt to see complete charts with Financial information

2012 FinancialsGo to

http://groups.yahoo.com/group/valleyhighestates/files/Meetings/

Select VHE_2012_AnnualComplete.ppt to see complete charts with Financial information

New Budget Item: Replace 5 dead trees per year Approximate cost per year: $1,000 Board has already spent time in identifying all the

dead trees through out the HOA. 5 trees have already been replaced.

Priority for replacement of dead treeso Hi-Vue road takes priorityo Inside streets will be nexto Dead trees behind houses will be replaced

after thato Board may even replace bad looking trees with

better ones (especially near the entrance)

3 different paths Tough to get to from any paths Dangerous terrain surrounding pond, including a

steep dropoff inland as well

Township Letter states Fence not required Fencing the pond is a complex project Discussed our options with Attorney Recommendation – Signs

Website: www.valleyhighestates.org Yahoo group:

http://groups.yahoo.com/group/valleyhighestates/ Encourage residents to Join the group Seasonal Newsletter

Previous proposals and expenditureo Entranceway Beautification Projecto Moyer Buffer

• More than half dead trees• Board has assigned lowest priority for replacement of those

dead trees• Dead trees did not carry sufficient warranty

Look into other Landscapers based on community request

HOA Board came up with a check list of Items Invited many Landscapers for the bids Walked them around the community Stayed with them for hours while they measured

so as to ensure that they don’t take anything from backyards

Called their references Visited the sites they maintain

Narrowed to 5 Landscaperso 1 Landscaper out of that backed out stating we are not

fair to outside vendors

3 Bids came in less than Turning Leaf

Discussed options with Turning Leafo Cancel current contracto Negotiate a new price

Turning Leaf has serious concerns about the ability of these vendors to maintain our neighborhood well at these prices

Unable to get out of the 3 year contract

Unable to realize savings from landscaping maintenance for beautification

Scaled down the entranceway beautification projecto Clean up existing signso Power wash and painto Big impact with less cost: Change some plant, trees and

shrubso Curbs

Working with Township for past 8 months Limited Curbs at both entranceways – Township

Approved permits Curbs through out the community – One step

closero Waiting on Solicitor’s letter

Several options available. Can be done over several years.o Entrancewayso Corners of Hi-Vueo Corners of all the streets in the communityo Main streets starting from Hi-Vue

Curbs at Entranceways

Proposed Changes• Any new business deal that is greater than $3000 and is

not in the budget will need 67% approval and an open and fair bidding process. Board must not disclose the bidder names or bids to anyone until deal is finalized.

• All deals must contain a cancelation/out clause.• Any new business deal that is greater than $5000 and is

with a Valley High Estates homeowner needs 67% approval. This includes items that are in the budget.

• Changes of 10% or more to any budget item that is greater than $3000 must be communicated to the residents

• Any changes to Board members must be communicated to the residents

Proposed Changes – Contd..• The Board must get 67% approval before charging any

special assessment• The Board must provide at least a 2 week input period from

the community before making any changes to the Declaration, By-laws, and Rules and Regulations.

• The approval process shall be that the Board allows 30 days for the community to vote. Once 67% approval or 34% disapproval has been reached, the decision is made. If neither approval or disapproval has been reached after 30 days, the Board makes the decision.

HOA has limited amount of money. Currently spending almost as much as we take in

Future HOA Dues:o Current fiscal path requires increase in HOA

dues or use of money from savings Financing for new projects:

o Could use some from savingso Could charge a special assessmento Wait until we can reduce our Landscaping

costs

By-Law Changes Scaled down Entranceway Beautification Entranceway Curbs Limited Neighborhood Curbs Pond signs

PS: We are operating on a very limited budget

Snow Removal Cul-De-Sac Parking Community Day

Questions