& Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this:...

47
Google Sheets & Google Forms for Libraries By Helena Marvin [email protected] University of Missouri-St. Louis Reference / Institutional Repository Librarian Session 3A March 1st, 2017

Transcript of & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this:...

Page 1: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Google Sheets& Google Formsfor Libraries

By Helena Marvin [email protected] of Missouri-St. LouisReference / Institutional Repository Librarian

Session 3A March 1st, 2017

Page 2: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Established 1963

Commuter school

~15K students

Two libraries in one:Thomas Jefferson Library & Mercantile Library

University of Missouri-St. Louis

Page 3: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Journal Review Project

Public Service Desk Statistics

A one time review of 270 resources by 11 librarians.

The ongoing collection of information regarding patron interactions at the desk.

Page 4: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Using array formulas to make a little information into a lot more data.

Real time pivot tables summarizing the information gathered.

Using conditional formatting to make things pretty.

Going from google sheets, to google forms and back to google sheets.

Using Url manipulation to pre-fill a form.

Summarizing information gathered into a pivot table.

Journal Review Project

Public Service Desk Statistics

Page 5: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Journal Review Project

Page 6: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

The ChallengeStarting and ending with a spreadsheet.

Coordinating the notes of almost a dozen librarians responding to

hundreds of resource.

Page 7: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on
Page 8: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Added a link for voting.

Page 9: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on
Page 10: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

The Vote LinkSelectors filled out a lot of forms.

Page 11: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Documentation is wonderful!https://support.google.com/docs/answer/2839588

https://support.google.com/docs/answer/2839588
https://support.google.com/docs/answer/2839588
Page 12: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on
Page 13: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

https://docs.google.com/forms/d/e/1FAIpQLSc2W2N4-f5s2NMNWwpBhqSftUuYn9ZxfeQ8B3GrC_g8OTYmtw/viewform?entry.693600165=PreFilled!

Page 14: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

https://docs.google.com/forms/d/e/1FAIpQLSc2W2N4-f5s2NMNWwpBhqSftUuYn9ZxfeQ8B3GrC_g8OTYmtw/viewform?entry.693600165=PreFilled!

https://docs.google.com/forms/d/e/1FAIpQLSc2W2N4-f5s2NMNWwpBhqSftUuYn9ZxfeQ8B3GrC_g8OTYmtw/viewform?entry.693600165=Change%20the%20URL

Page 15: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

The power of &

Appending strings to one another.

A1 is =TheB1 is =Presentation

=concatenate(a1,b1)Results: ThePresentation

Or =a1&b1Results: ThePresentation

Or =a1&“ ”&b1Results: The Presentation

Page 16: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on
Page 17: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Prefilled Vote Link

Hyperlinks in sheets:https://support.google.com

/docs/answer/3093313?hl=en

=HYPERLINK("https://docs.google.com/forms/d/e/1FAIpQLSe4motq2ETvLCB1F5F080O6OwxrBJPVo2egIiuXu299xChAqw/viewform?entry.347228610="&D80&"&entry.1223291224=Cut&entry.1191583565","Vote")

https://support.google.com
https://support.google.com
https://support.google.com
https://support.google.com
Page 18: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on
Page 19: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Results from the form look like this:

● Timestamp of when the form submitted● Title : what resource is being commented on● Vote to keep or cut the resource● Who is voting (librarian initials)● Any additional comments (optional)

Page 20: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

The data collected consists of who voted (librarian initials), the vote to keep or cut, and any comments that were made about the resources.

Pivot TableA tool to summarize and explore

data interactively.

Page 21: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on
Page 22: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on
Page 23: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Resource Title Comments Initials Votes

___

_____

___

_____

Page 24: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

The data collected helped decide what resources to keep and what to cut.

Our final results could also be sorted by cost.

Page 25: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Public Service Desk

Statistics

Page 26: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

The ChallengeIt started with paper.

Going from paper to electronic statistics collection.

Page 27: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

The sheets were collected and

counted up (by hand). Later that

data was compiled into a variety of

tables answering different questions.

Page 28: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on
Page 29: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

We needed to collect equivalent information as we had with paper.

This collection form had to be

easy to use.

Page 30: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

A form with three questions gives us four data points.

Page 31: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Monthly, weekly and yearly totals for reference, circulation, general inquiries, as occurred at the desk and on the phone.

The number of minutes extended sessions lasted, and when they occurred.

The paper could tell the story of what happened in a day and in a week. I wanted the data collected electronically to tell these same stories.

Not a lot of information, can really tell you a lot

When - Where - What

Page 32: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on
Page 33: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Combine: Where, What and say if it was extended.

Page 34: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

This is power.It is intimidating. Luckily there is a lot of documentation.

Page 35: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Functions : https://support.google.com/docs/table/25273If : https://support.google.com/docs/answer/3093364Arrayformula : https://support.google.com/docs/answer/3093275

Helpful documentation!

https://support.google.com/docs/table/25273
https://support.google.com/docs/answer/3093364
https://support.google.com/docs/answer/3093275
https://support.google.com/docs/answer/3093275
Page 36: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

An array formula allows sheets to automagically extract the year from the timestamp for every entry to the form, including new entries.

Timestamp:YearMonth DayHour

For the first row ‘Year’, if the cell is empty stay empty, otherwise extract the year from timestamp (last 2 digits).

Page 37: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Thank goodness for documentation!

Text can be manipulated in a lot of ways in google sheets

Find out more:https://support.google.com/docs/answer/3094139?hl=en

https://support.google.com/docs/answer/3094139?hl=en
Page 38: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Total number of interactions

Both regular and extended inquires.

The Rows are Month, Columns are TasksThe values displayed are the ‘counted’ sum of those tasks.

Page 39: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Total number of interactions

Regular and extended inquires presented separately

The Rows are Month, Columns are Tasks & Tasks Extended (separate columns)The values displayed are the ‘counted’ sum of those tasks.

Page 40: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Both the pivot table and the

colors are automatically generated!

Conditional format rules.

Page 41: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Pivot Tables Make Pretty Graphs

Page 42: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on
Page 43: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

At the desk, showing day and hour and if extended (by how many 5 minute intervals)

Page 44: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

8/25/2016 - today

Over 16,000 entries

Automatically Generated Real Time Patron Interaction

Statistics

Page 45: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Google Sheets Thank you& Google Forms for yourfor Libraries attention!

By Helena Marvin [email protected] of Missouri-St. LouisReference / Institutional Repository Librarian

Session 3A March 1st, 2017

Page 46: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Learning ResourcesIntroduction to Spreadsheets and Models - University of Pennsylvania ...https://www.coursera.org/learn/wharton-introduction-spreadsheets-modelsA free MOOC (massive open online course) useful for getting to know the power of spreadsheets.

Text Functions in Excel - EASY Excel Tutorialwww.excel-easy.com/functions/text-functions.htmlAn introduction to text basic manipulation in excel.

Google Sheets Lesson 3 – ARRAYFORMULA – Teacher Paulwww.teacherpaul.org/3063Paul has great video tutorials for using arrayformulas with google form results.

Learn To Use PivotTables - Build Reports, Analyze Data & Morewww.lynda.com/PivotTablesIf your library or a local library you’re a patron at has access to Lynda.com it is an amazing resource.

Google Spreadsheets | Charts | Google Developershttps://developers.google.com/chart/interactive/docs/spreadsheetsMaking charts with google spreadsheets.

https://www.coursera.org/learn/wharton-introduction-spreadsheets-models
https://www.coursera.org/learn/wharton-introduction-spreadsheets-models
http://www.excel-easy.com/functions/text-functions.html
http://www.excel-easy.com/functions/text-functions.html
http://www.teacherpaul.org/3063
http://www.teacherpaul.org/3063
https://www.lynda.com/in/Excel
https://www.lynda.com/in/Excel
https://developers.google.com/chart/interactive/docs/spreadsheets
https://developers.google.com/chart/interactive/docs/spreadsheets
Page 47: & Google Forms for Libraries Google Sheets Session 3A ... · Results from the form look like this: Timestamp of when the form submitted Title : what resource is being commented on

Presentation available online athttps://works.bepress.com/LenaMarvin/5/

https://works.bepress.com/LenaMarvin/5/
https://works.bepress.com/LenaMarvin/5/

Using Google Forms with assignments (for surveys, sign-up ... · 3. Click on the title of the Google Form, labeled Untitled form. The Google Form will open in another window or tab.

Using Google Forms with assignments (for surveys, sign-up ... · 3. Click on the title of the Google Form, labeled Untitled form. The Google Form will open in another window or tab.

Schedule 2: Concurrent Serializable Schedule. Timestamp Timestamp-based Protocols Select order among transactions in advance – timestamp-ordering Transaction.

Schedule 2: Concurrent Serializable Schedule. Timestamp Timestamp-based Protocols Select order among transactions in advance – timestamp-ordering Transaction.

PENGGUNAAN GOOGLE FORM DALAM MENINGKATKAN …

PENGGUNAAN GOOGLE FORM DALAM MENINGKATKAN …

ion Timestamp Ordering Protocol03

ion Timestamp Ordering Protocol03

Creating a form and using Google Documents. Click SUSD Google Domain.

Creating a form and using Google Documents. Click SUSD Google Domain.

PENGGUNAAN GOOGLE FORM SEBAGAI ALAT PENILAIAN …

PENGGUNAAN GOOGLE FORM SEBAGAI ALAT PENILAIAN …

MyTime Timestamp Manual€¦ · Timestamp – Employees with 1 Job on Campus Within the Timestamp Widget is the Record Timestamp button. The Record Timestamp button is used to record

MyTime Timestamp Manual€¦ · Timestamp – Employees with 1 Job on Campus Within the Timestamp Widget is the Record Timestamp button. The Record Timestamp button is used to record

Assignment 5- Google Form Report

Assignment 5- Google Form Report

Google form best gaming system

Google form best gaming system

Timestamp Ordering Concurrency Control - CMU 15-445/645€¦ · Basic Timestamp Ordering Protocol Optimistic Concurrency Control Partition-based Timestamp Ordering Isolation Levels

Timestamp Ordering Concurrency Control - CMU 15-445/645€¦ · Basic Timestamp Ordering Protocol Optimistic Concurrency Control Partition-based Timestamp Ordering Isolation Levels

How to use Google Survey Form

How to use Google Survey Form

A New Timestamp Value Based on Adding an Interval to an Existing Timestamp Value SQL Syntax

A New Timestamp Value Based on Adding an Interval to an Existing Timestamp Value SQL Syntax

Advanced Form Tracking in Google Tag Manager

Advanced Form Tracking in Google Tag Manager

How to build your first google form

How to build your first google form

Teacher Observation Form Responses - Google Forms

Teacher Observation Form Responses - Google Forms

Creating and embedding a Google Form

Creating and embedding a Google Form

EECS 262a Advanced Topics in Computer Systems Lecture 23 ...kubitron/courses/... · Google projects –Web indexing, Personalized Search, Google Earth, ... – Reading based on timestamp

EECS 262a Advanced Topics in Computer Systems Lecture 23 ...kubitron/courses/... · Google projects –Web indexing, Personalized Search, Google Earth, ... – Reading based on timestamp

Google Survey Form Tutorial

Google Survey Form Tutorial

How to Tutorial: Google Form

How to Tutorial: Google Form

Teacher Observation Form - Google Forms

Teacher Observation Form - Google Forms