Focus of the unit Describing work roles Report writing The present simple and present continuous

Unit 1a Work Roles

Warm-up: speaking

Work in pairs and exchange information about your:

Position Responsibilities Duties

Concepts related

Job specialization Departmentalization Authority Responsibilities Delegation

Job specialization

a process in job design whereby a firm’s overall job is broken down into smaller parts.

Departmentalization

a process whereby the jobs can be grouped into logical units. Functional lines: e.g. marketing, production, finance, etc. Geographic areas: e.g. Harbin, South China, East Asia, etc. Goods and services produced: e.g. microcomputers and mainframe

computers in a computer manufacturer; life insurance and automobile insurance in an insurance company;

Authority

the right to make decisions which are necessary for the accomplishment of certain tasks.

Responsibilities

the obligation to accomplish the assigned tasks.

Delegation

the authority to accomplish a task is assigned to a subordinate when a task is given to him/her.( centralized organization and decentralized organization)

Reading 1: WorkSet system

How WorkSet uses colour to clarify work roles? The differences between the pie charts and the info

rmation in the WorkSet extract.

Reading 2: Report on effective team leadership workshop

A seminar on team leadership How WorkSet was used?

Writing: report A. Purpose of Business Reports B. Steps in Writing a routing business report Determine the scope of the report Consider Your Audience Gather Your Information Analyze Your Information Determine the Solution Organize Your Report C. Elements of Effective Business Report Writing (accuracy,objectivity)

D. Use of Graphics in Business Reports

Organization of reports Introduction This report aims/ sets out to … The aim of this report is to … Findings It was found out that… This disparity clearly showed… Conclusions It was decided/ agreed /felt that… It is clear that… Recommendations It is suggested that… We strongly suggest/recommend that…

Listening

Listen to five speakers talk about their jobs and decide what each speaker would like to improve

Grammar focus

Present simple Present continuous

Present simple

To refer to permanent or long-term situations To refer to regular actions To refer to states To refer to future time in subordinate clauses A part of a conditional clause

Present continuous

To refer to temporary situations To refer to current activities To refer to an activity happening around a

particular time To emphasized that an activity is ongoing

Vocabularies

Extract Adopt Allocate Feedback component prescribe incidental

extract v.tr. a.       To draw or pull out, using great force or effort: extract a wisdom tooth. b.       To obtain despite resistance: extract a promise. c.       To obtain from a substance by chemical or mechanical action, as by pr

essure, distillation, or evaporation. d.       To remove for separate consideration or publication; excerpt. e.       To derive or obtain (information, for example) from a source. f.        To deduce (a principle or doctrine); construe (a meaning). g.       To determine or calculate (the root of a number). n. a.       A passage from a literary work; an excerpt. b.       A concentrated preparation of the essential constituents of a food, a fla

voring, or another substance; a concentrate:

adopt v.tr. a.       To take into one's family through legal means and raise as one's own child. b.       To take and follow (a course of action, for example) by choice or assent:

adopt a new technique. c.       To take up and make one's own: adopt a new idea. d.       To take on or assume: adopted an air of importance. e.       To vote to accept: adopt a resolution. f. To choose as standard or required in a course: adopt a new line of English

textbooks.

allocate v.tr. a.       To set apart for a special purpose; designate: allocate a room to be used for

storage b.       To distribute according to a plan; allot: allocate rations for a week-long

camping trip. allocation n allocated time for recreation; appropriated funds for public education; designated a location for the new hospital; money earmarked for a vacation.

feedback n. a.       The return of a portion of the output of a process or system to the input,

especially when used to maintain performance or to control a system or process. b.       The portion of the output so returned. c.       The return of information about the result of a process or activity; an

evaluative response: asked the students for feedback on the new curriculum.

component n. a.        A constituent element, as of a system. b.       A part of a mechanical or electrical complex. c.       One of a set of two or more vectors having a sum equal to a given vector. d.       Any of the minimum number of substances required to specify completely

the composition of all phases of a chemical system. adj. Being or functioning as a constituent or an ingredient.

prescribe v.tr. a.       To set down as a rule or guide; enjoin. b.       To order the use of (a medicine or other treatment). v.intr. a.       To establish rules, laws, or directions. b.       To order a medicine or other treatment. c.       To assert a right or title to something on the grounds of prescription. d.       To become invalidated or unenforceable by the process of prescription.

incidental adj. a.       Occurring or likely to occur as an unpredictable or minor accompaniment:

the snags incidental to a changeover in upper management. b.       Of a minor, casual, or subordinate nature: incidental expenses. n. A minor accompanying item or expense: a pocket in the suitcase for incidentals.

Assignments Report writing Use Workset colors to compare your job brief with how y

ou actually spend your time at work. Write a 200-250 word report describing your findings and recommending any necessary changes. Consider the following:

The title of the report The heading and content of each paragraph Useful phrases for each paragraph