Connie Richmeier NCDEA, President Where do I begin??? What will provide direction for supervisors and employees. History Functions of the District Official Roles and Responsibilities Personnel Policy Business Plan Strategic Plan Share a brief history of how the Conservation District was formed in your county. Share your story To take available technical, financial, and educational resources, whatever their source, and focus or coordinate them so that they meet the needs of the local land user for conservation of soil, water, and related resources. Who are You? A Conservation District official is a member of a multi member board that: Establishes and implements programs that protect and conserve soil, water, prime and unique farmland, rangeland, woodland, wildlife, energy, and other renewable resources on local, non-federal lands. Your guide for day to day operations Roles and Responsibilities Director positions and eligibilities Director Elections/ Election Procedures Oath of Office Code of Ethics Conflict of Interest Policy Administrator Structure Chair, Vice-Chair, Secretary, Treasurer Board Meeting Procedures Open Public Meeting Roberts Rules of Order District Rules, Regulations, and Policies Local, State, Federal Rules and Regulations Budgets Audits Financial Reports Capital Purchases Property Management Lease and Rental Agreements Committees Standing Short Term or ad hoc Compensation of Directors District Goals and Objectives District Programs District Operations (5 Basic Requirements) Annual Work Plan Long-Range Plan Annual Meeting and Notice Annual Report Annual Financial Reports Along with a guide for meeting report deadlines A Guide for your employees to work by: Article I Introduction Purpose Policies / procedures for personnel and administration are established to maintain equitable / uniform policies, procedures, and compensation plans. Provide uniform and adequate retirement plan. Create working conditions that will promote soil and water conservation, pleasant and stress-free relationships between both agencies, District staff and NRCS. Promote effective communications to insure the best possible service to internal and external customers Provide a safe work environment. Administrative Responsibility The personnel policies and procedures are to be carried out under the direction of the Conservation District Board of Supervisors in cooperation with the District Manager or Executive Director. This area should cover who supervises who. Article II Grievance Procedure Article III Recruitment, Selection and Placement Definitions Full-time, Part-time, permanent, and temporary Probation Terms of probation Article IV Compensation Compensation Salary Review Pay Day Pay on Termination Overtime Article V Attendance and Leave Hours of Work Holidays Vacation Full Time Employees Part-Time Employees Probationary Period Leave Approval Holiday during Vacation Termination Annual Carry-Over Sick Leave Amount of Sick Leave Accumulation of Sick Leave Sick Leave upon termination of employment Abuse of Sick Leave Notification Funeral Leave Maternity Leave Family Friendly Leave Civil Leave Civil Leave with Pay Civil Leave without Pay Injury Leave Administrative Leave Other Leave Article VI Discipline Authority to Discipline Means of Discipline Related to criminal offense Drinking on the job Willful violation against the Employer Article VII Separations Absent without Leave Removal for Cause Right to Hearing Resignation Retirement Article VIII Injury Benefits Workman's Compensation statement Article IX Labor Laws The Conservation District will review on a regular basis and abide by all state and federal labor laws that pertain to the Districts agency operation. List the date of last review I have received a copy of the __ County Conservation District's personnel Policies and Procedures handbook, dated _____. I understand this personnel handbook is the sole property of the __ County Conservation District and that I may not copy or give any part of it to employees outside the company. I further understand that I must return this handbook in its entirety at such time as I leave the employ of the __County Conservation District. This policy may be superseded by new policy Employees Signature & Date Supervisors Signature & Date Executive Summary Table of Contents Introduction Structure and Governance Enabling and Governing Legislation History Vision Mission Roles and Relationships Leadership Planning Process and Partners Natural Resource Concerns and Outcomes Resource Concerns (problems, issues, needs) Critical Geographic Areas Statement of Intent (outcomes, desired conditions) Priority Setting Objectives Implementation Services, Programs, and Customers Personnel Facilities and Equipment Monitoring and Evaluation Finances Other (statements to carry out programs) 12-Month Action Plan Goals Objectives for one year Action, tasks, steps needed to accomplish objectives Estimated workload Persons responsible for all actions Due date or time schedule Budget Appendices List of District Directors, Staff, Partners Glossary of terms and acronyms Powers and authorities in law Related statutes (Local, State and Federal) Description and maps, topography Demography Climate and Weather patterns Business and Industry general economy Connie Richmeier, DM FCCD 2106 E. Spruce Street Garden City, KS ext 309