Agenda Policy changes to overtime and callback pay Scenarios of overtime and callback New codes...

Overtime & Callback Policy Changes

Sustaining New Synergies Initiative

Effective January 3, 2011

Agenda Policy changes to overtime and callback

pay Scenarios of overtime and callback New codes for time card Time card examples

Sustaining New Synergies Initiative

Effective January 3, 2011

Overtime & Callback Policy Change Overtime▪ Nonexempt employees▪ For all hours in paid status in excess of 40 in any single workweek

Callback Pay▪ Nonexempt, benefits-eligible employees▪ Receive when, after leaving a scheduled work shift, the employee is required

to return to the workplace outside of the employee’s normal work schedule ▪ Not provided when extra work is scheduled in advance or when employees are

asked to stay past the end of their regular work shift or to report to work early▪ Receive a premium payment equivalent to two hours of regular pay and are

compensated for all hours worked▪ All time worked in callback status is included to determine overtime eligibility▪ Callback premium payment is not included when calculating overtime

eligibility

ScenariosFor the following scenarios, assume the employee normally

works M-F, 8am – 5 pm

On Wednesday, a supervisor asks her secretary to come in on Saturday morning to start coffee for the conference being held and a few other tasks. The tasks take 30 minutes, then the secretary leaves.

Is the employee eligible for callback, straight time, or overtime?



The employee will be paid for 30 minutes at the appropriate rate. If she has 40 hours recorded for the week in paid status, then she will receive 30 minutes at the overtime rate. If not, she is paid for 30 minutes at her regular rate.

This is not considered callback because the work was scheduled.



On Tuesday evening, it started snowing heavily into the night. Early Wednesday morning at 3:00 am, a supervisor calls her grounds maintenance operator and tells her to report to work at 6:00 am. She reports to work at 6:00 am and works until 5:00 pm.

Is the employee eligible for callback, straight time, or overtime for the hours between 6:00 am – 8:00 am?



This is considered callback pay because the work was unscheduled, even though it became an extension of her workday.

The employee will receive two hours of callback premium pay at the regular rate due to the inconvenience of being called in early plus pay for the actual time worked (2 hours) at the appropriate rate of pay.▪ Overtime if over 40 hours exist▪ Straight time if less than 40 hours exist



On Monday afternoon, prior to the employee leaving his shift, his supervisor tells him to report to work an hour early the following morning. The employee reports to work the following morning at 7 am and works until 5 pm.

Is the employee eligible for callback, straight time, or overtime for the hours between 7:00 am – 8:00 am?



He is paid for one hour at the appropriate rate of pay. ▪ Overtime if over 40 hours exist▪ Straight time if less than 40 hours exist

This is not considered callback because prior to leaving his shift the previous day, he was asked to report to work the next day earlier than his normal start time.



On Thursday, a supervisor calls a power plant operator at 8:15 pm and needs him to report to work within the next hour. The employee shows up at 9:00 pm and works until 11:30 pm.

Is the employee eligible for callback, straight time, or overtime?



This is considered callback because it was unscheduled and the employee reported to work.

The employee will receive two hours of callback premium pay at the regular rate plus the actual time worked (2.5 hours) at the appropriate rate of pay.▪ Overtime if over 40 hours exist▪ Straight time if less than 40 hours exist

Remuneration Statement

The employee’s paycheck will reflect:

Overtime Time Card Example

WEEK ONE Employee’s Hours Worked:

Mon – 8 hrs Tue – 10 hrs Wed – 8 hrs Thu – 8 hrs Fri – 10 hrs

Total Mon-Fri = 44 hrs

Overtime = 4 hrs


WEEK TWOEmployee’s Hours Worked:

Mon – 8 hrs Tue – 12 hrs Wed – 8 hrs Thu – 8 hrs Fri – 8 hrs vacation


Overtime = 4 hrs

Callback Pay Time Card Example

WEEK ONE Employee’s Hours Worked:

Mon – 8 hrs vacation Tue – 8 hrs Wed – 11 hrs Thu – 10 hrs Fri – 9 hrs


Overtime = 6 hrs


WEEK TWOEmployee’s Hours Worked:

Mon – 9 hrs Tue – 10 hrs Wed – 10 hrs Thu – 8 hrs

(vacation) Fri – 8 hrs (vacation)


Overtime = 5 hrs

Timecard Example for Unexpected Absence on Friday

WEEK ONEEmployee’s Hours Worked:

Mon – 8 hrs Tue – 10 hrs Wed – 11 hrs Thu – 8 hrs Fri – 8 hrs (sick)


Overtime = 5 hrs

Questions?

Agenda Policy changes to overtime and callback pay Scenarios of overtime and callback New codes...

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