Microsoft Word 2010

A Form . . .A form is another means of viewing information from a table & displaying the information one record at a time.Access Lesson 1 Lesson Plans Michele Smith North Buncombe High School Weaverville, NC 28787Example of a Form . . .

Access Lesson 1 Lesson Plans Michele Smith North Buncombe High School Weaverville, NC 28787

Demonstration of a Form . . .

Access Lesson 1 Lesson Plans Michele Smith North Buncombe High School Weaverville, NC 28787Reports . . .A report is a means of presenting data from either a table or a query.

Access Lesson 1 Lesson Plans Michele Smith North Buncombe High School Weaverville, NC 28787Reports continued

Access Lesson 1 Lesson Plans Michele Smith North Buncombe High School Weaverville, NC 28787Reports continued

You can do grouping and sorting.

Make changes to the page layout.Access Lesson 1 Lesson Plans Michele Smith North Buncombe High School, Weaverville, NC 28787Reports continued

Give your report a title!

Final Product!Access Lesson 1 Lesson Plans Michele Smith North Buncombe High SchoolWeaverville, NC 28787Demonstration of Reports

Access Lesson 1 Lesson Plans Michele Smith North Buncombe High School Weaverville, NC 28787Data Access PageA data access page is a Web page that is connected to a database.FYIData Access Pages can only be created using Access 2000 (or later) and can only be viewed by users of Microsoft Internet Explorer 5.0 (or later)

Access Lesson 1 Lesson Plans Michele Smith North Buncombe High School, Weaverville, NC 28787Macros

Access Lesson 1 Lesson Plans Michele Smith North Buncombe High School Weaverville, NC 28787ModulesA module is essentially a collection of declarations, statements, and procedures stored together as one named unit to organize yourMicrosoft Visual Basiccode. Microsoft Access has two types of modules:standard modulesandclass modules.Access Lesson 1 Lesson Plans Michele Smith North Buncombe High School Weaverville, NC 28787Modules cont

Object Box

Procedure BoxDeclarationsProceduresProcedure View ButtonFull Module View ButtonAccess Lesson 1 Lesson Plans Michele Smith North Buncombe High School Weaverville, NC 28787Leszynski Naming Conventions (LNC)Makes use of tags and always lowercaseUsually 3 lettersPick a naming convention and stick with it!At the very minimum, use a convention for the names of objects (tables, queries, forms, reports, and macros) in your database.Examples:tblEmployeesqryEmployeesfrmEmployeesrptEmployeesMakes your work look more professionalAccess Lesson 1 Lesson Plans Michele Smith North Buncombe High School Weaverville, NC 28787Examples of LNC

Access Lesson 1 Lesson Plans Michele Smith North Buncombe High School Weaverville, NC 28787Discussion TopicAccess Lesson 1 Lesson Plans Michele Smith North Buncombe High SchoolWeaverville, NC 28787Discuss how a database can be used daily to maintain household or school information.Open & Close an ObjectAccess Lesson 1 Lesson Plans Michele Smith North Buncombe High School, Weaverville, NC 28787The Navigation Pane does not display any groups that are empty.By default, objects in the Navigation Pane are organized by Table.Double-Click an object in the Navigation Pane to open the object

You can select open objects using the object table that appears below the ribbon areaThe currently selected objects tab appears in yellowClose an object by choosing the close button on the upper right corner of the object windowDifferences between Design View & Datasheet ViewAccess Lesson 1 Lesson Plans Michele Smith North Buncombe High SchoolWeaverville, NC 28787Datasheetviewshows the data in the database. It also allows you to enterandedit the data. It does not let you change the format of the database, other than minor changes (such as displayed column widths).

Designviewallows you to create or change the table, form, or other database object,andconfigure the fields. You can also set keysandrestrict the values entered here. But you can't change the database data indesignview.

You don't use one or the other exclusively. You constantly switch backandforthbetweenthem while designing your databaseColumns & RowsAccess Lesson 1 Lesson Plans Michele Smith North Buncombe High SchoolWeaverville, NC 28787

Datasheet view displays the data in columns & rows much like what is seen in an Excel spreadsheet.

A row represents a record.

A column represents a field.Design ViewAccess Lesson 1 Lesson Plans Michele Smith North Buncombe High SchoolWeaverville, NC 28787

Design view displays the background structure of the object.

Design view may be used to modify the underlying design of the object.

ALL OBJECTS can be opened in Design View.

This is how a Table looks in Design ViewField NameData TypesPropertiesSwitch between Design & Data ViewsAccess Lesson 1 Lesson Plans Michele Smith North Buncombe High SchoolWeaverville, NC 28787

Switch between Design & Data ViewAccess Lesson 1 Lesson Plans Michele Smith North Buncombe High SchoolWeaverville, NC 28787

Navigate in Datasheet ViewAccess Lesson 1 Lesson Plans Michele Smith North Buncombe High SchoolWeaverville, NC 28787

Navigate using the mouse and/or the navigation buttons

Can also navigate by using the keyboard arrow keysNavigation ButtonsTotal Number of RecordsScroll Bars can be used to navigateHOT KEYTab Key = moves 1 field to the right

Shift + Tab = Moves one field to the left