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CONSTRUCTION ENGINEERING & INSPECTION QUALITY GUIDELINES

JM-F7-22 Inspection and Test Plan [ITP]:

Inspection and Test Plan [ITP] Contractors logo

Project :

Engineer :

Contractor :

ITP-No. :Rev. No. :

Date :Page : of

Subject: Inspection Authority

H- Hold Point S- Surveillance

W- Witness Point R-Record Review

1-Site Engineer 3-PMC

2- Supervisor/QC 4-Third

party

No.

Test/Inspection ActivityDescription

ReferencedDocuments

Acceptance Criteria. FrequencyForms/Records

VerificationDocument

InspectionForm No.

1 2 3 4

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JM-F7-24 Inspection Checklist for Water Penetration Test

Project Name :Project No. :Contractor :Supplier :Particulars :

YES NO N/A

1 Is the frame sealed to prevent water leakage

2 Is the standing water a minimum 10 cm

3 Actual height of water

4 Is the test area covered; plastic coated below and reflective surface on thetop

5 Has the test been left for minimum --------- hrs

6 Height of water after test

7 Water loss

H Others YES NO N/A

1 Specify

Remarks:

Site Visited and Inspected By:

Name & Signature.

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JM-F7-26 Inspection Checklist for Facilities - Elevator Maintenance

Project Name :Project No. :Contractor :

Supplier :Particulars :

A General Specifications - Performance YES NO N/A

1 Provide 24 hrs services daily during six days a week

2 Ensure Safety of all operating buttons, inner lamps and interphone

3Check the electric panel, control panel, fuses their bearers andconnections

B Technical Specifications - Daily YES NO N/A

1Machine rooms in terms of cleaning, cracks demolishing andTemperature

2Elevator cars inner operating buttons, static and dynamic status (upand down) alarm

3 Telephone: Battery and working validity

4External: Calling buttons, signal lamps, elevator hoist way andemergency door

C Technical Specifications - Every Three Months YES NO N/A

1Check electric panel, control panel, fuses and their bearers andconnections

D Technical Specifications - Every Six Months YES NO N/A

1Check and calibrate safety edge door locker and handle bar doormotor current converter, switches, sparkles and diminishing tools

2Repair, calibrate and lubricate the magnetic brakes

3 Descending: Check and calibrate the descending devices

4

Pulling Machine: Checking and calibrating, controlling andlubricating the parts of the pulling machines and checking the stateof gears

5 Checking, calibrating controlling, lubricating the doors catch hold

6Pulling Machine: Checking and calibrating, controlling, lubricatingthe parts of the pulling machines and speed controller

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E Technical Specifications - Every Year YES NO N/A

1Tensioning the ends of the connection box at the hoist way andunder the elevator car

2 Tensioning the whole electric connections in machines room

3Check the anchor bolts and machine bolts and the elevator carbolts

4Checking, adding and adjusting oil level at the movement trackslubricators

5 Check calibrate and control the cord tensioning degree

6Check the relocation cables ensure them having no defects andcarry out the works necessary repairs

F Others YES NO N/A

1 Specify

Remarks:

Site Visited andInspected By: Date & Time

Name &Signature

JM-F7-28 Inspection Checklist for Facilities - Daily Cleaning

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A. Daily Cleaning YES NO N/A

1 Brooming and mopping up the floors and vacuuming the carpets

2 Cleaning the furniture, desks, cupboards and all attachments

3 Cleaning the elevators inside and outside

4 Cleaning and polishing the counters from inside and outside

5 Spray perfume fragrant materials and pesticides

6 Cleaning the doors and all of their accessories

7 Cleaning metal door bases

8 Emptying waste baskets and ashtrays

9 Cleaning and polishing glass and marble walls

10 Cleaning and glittering the uncarpeted floors

11 Cleaning and glittering the inside and outside corridors

12 Cleaning all glass surfaces and windows

13 Cleaning the doors along with wet mopping

14 Filling the water coolers

15 Cleaning the curtains, remove spots, dirt and at their original places

16 Cleaning the inside and outside metal boards and signboards

17 Removing the spots from the floors and the walls

18 Polishing brass and chromium items

19 Cleaning any other edges that are vulnerable to dirt

20 Cleaning the windows and their frames from inside and outside

21 Using vacuum cleaners in cleaning

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22 Collecting all falling and scattered papers

23 Cleaning all stair rails of all types

24Cleaning toilets that includes wall, floors and sanitary devices &d allfixtures

25

Cleaning equipment such as telephone equipment and fax machines

etc

Remarks:


Name &Signature

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JM-F7-29 Inspection Checklist for Facilities - Monthly Cleaning



A Monthly Cleaning YES NO N/A

1 Cleaning and polishing metal sign boards inside and outside MunicipalityBuildings

2 Polishing the lifts completely from inside and outside

3 Cleaning and polishing all the electric and electronic devices & carry outmaintenance

4 Cleaning and polishing inside and outside lamps & search lights

5 Cleaning & Shining all ceilings and remove dust from them

6 ashing trash barrels and containers and spray them with pesticides

7 Polishing the inside and outside corridors and stairs, rails, whether themetal or the wooden ones

8 Polishing the windows from inside and outside and cleaning their framesrom inside and outside

9 Cleaning and polishing office furniture, and removing spots from the fabricurniture and partitions

10 ashing walls partitions, at wooden doors and windows and A/C edges

11 Spraying pesticides at all cabins and yards

12 Spraying pesticides at all car parking lots and surrounding floors

13Opening the manholes for checking the saline water pipes and roddinghem as well as gutters (Sewers), blowing them with compressed air for

removing dirt, bad smells out and cleaning cesspools

14 Cleaning and operating defected water lines

15Checking feeding water pipes and ensures no leakage or defect. If any,repair is to be made except emergency cases which must be repairedimmediately.

B Cleaning Works - Every Three Months YES NO N/A

1 Cleaning of the carpets with lightened shampoo and other proper material

2 Cleaning and polishing the ceilings sunshades and car parking

3 Cleaning, washing and sterilizing drinking water tanks

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4 Cleaning and washing all normal, wooden and metal walls and removedust out of them

5 Removing the curtains, washing, cleaning them and returning them backo its original place

6Opening the manholes for checking the saline water pipes and roddinghem as well as gutters (Sewers), blowing them with compressed air for

removing dirt, bad smells out and cleaning cesspools

7 Checking and cleaning all rainwater spouts and rodding them

8 Cleaning metal and wooden doors and windows as well as metallicmobile curtains

9 Periodical check for water pumps and maintain them

Others YES NO N/A

1 Specify

Remarks:


Name &Signature

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M-F7-30 Inspection Checklist for Facilities - AC Maintenance


A. General AC Maintenance YES NO N/A

1 Provide 24 hrs service six days a week

2 Check and adjust oil pressure

3 Check and adjust the level of compressing oil (Compressor)

4 Check and adjust control switches, circuit breakers and electricconnections

5 Check and adjust fan belts, revoloving parts bearers, stands andcondenser

6 Gas refilling if necessary

7 Repair any leakage in the unit

8 Lubricating the fan motor and all other parts

B. Maintenance - Every Two Months For Central AC YES NO N/A

1 Cleaning the filters

2 Check and adjust motor oil

3 Cleaning the blower blades

4 Cleaning the receiving and pushing grills

5 Treating air via cleaning filers, grills, blower belts and examining motorbearer

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C. Maintenance - Every Three Months For Central AC YES NO N/A

1 Check and adjust the compressing air oil level (Compressor)

2 Check and adjust oil pressure

3 Check and adjust control switches, circuit breakers and electricconnections

4 Check and adjust the fan belts, the bearers of the revolving parts andcondensers

5 Clean and check the main and sub control panel

6 Check water pumps, oil lubrication and cleaning water tanks

7 Routine check for compressor and its validity change it if needed

D Split Units YES NO N/A

1 Check the filters and change them if needed

2 Check the electric connections

3 Check the thermostats

4 Gas refilling if necessary

5 Repair any leakage at the unit

6 Lubricate the fan motor lubrications and the other parts

7 Routine check for compressor and its validity and change if needed

8 Replace all defected parts

9 Lubricate all oiling parts

10 Keeping record for maintenance process

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Remarks:

Site VisitedandInspected By:

Date & Time

Name &Signature

E. Window Units YES NO N/A

1 Check and clean the filters and replace them if neede

2 Check and maintain the condenser and evaporator

3 Gas refilling if needed

4 Repair any leakage at the unit

5 General check for compressor its validity and change if needed

Others YES NO N/A

1 Specify :

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M-F7-31 Inspection Checklist for Lighting Projects - 6 Mtr. Pole Installations

Project Name :Project No. :

Contractor :Supplier :Particulars :

A. Foundation's Top Level (as per siteconditions)

YES NO N/A

1 Shall be 30 to 40 cm high from the roadasphalt level

2 Shall be flushed with the pavement or topof the curb stone

B Foundation Size YES NO N/A

1 Width = 60 cm

2 Breadth = 60 cm

3 Depth =100 cm

4 PVC long radius Elbow for cable

C Concrete Admixture YES NO N/A

1 Sulphate Resistant Cement, Type V(required)

2 Required Strength 350 Kg/M3

3 Temperature 32 0 C

4 Slump=

80mm to100mm

D Anchor Bolt Material YES NO N/A

1 Stainless steel SS 304 L

2 Galvanized Steel

E Anchor Bolt Size YES NO N/A

1 Dia = 24 mm2

2 Length = 500 mm

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F Pole YES NO N/A

1 Height = 6 M

2 Sheet Thickness = 3 mm

3 Galvanic Layer Thickness = 120 microns

4 Pole Alignment = 90o Vertical

5 Epoxy Paint from the bottom = 35 cm

6 Door Hinges, stain less steel = 2 nos.

G

Fuse Box Including Circuit Breaker,Cable Connectors & GroundingConnection for Fixtures : ApprovedType, Size & Make

YES NO N/A

1 Aluminum =

2 Steel =

3 Plastic =

4 Circuit Breaker =

5 Connectors =

6 Grounding connection =

H Base Plate Size YES NO N/A

1 Thickness = 10 mm

2 Width = 250 mm

3 Breadth =350 microns

I Pole Grounding/ Earthling YES NO N/A

1 Size = 16mm2 dia X150 mm long

2 Bare Copper Conductor size for connection

to the pole= 16 mm2

3 Grounding Resistance < 10

Others YES NO N/A

1 Specify :

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Remarks:


Name &Signature

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JM-F7-32 Inspection Checklist for Lighting Projects - 10 Mtr. Pole Installations



A. Foundation's Top Level (as per siteconditions) YES NO N/A


2 Shall be flushed with the pavement or topof the curb stone


1 Width = 70 cm

2 Breadth = 70 cm

3 Depth =120 cm






4 Slump=

80mm to100mm



2 Galvanized Steel

E Anchor Bolt Size YES NO N/A

1 Dia = 24 mm2

2 Length = 500 mm

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F Pole YES NO N/A

1 Height = 10M






G

Fuse Box Including Circuit Breaker,Cable Connectors & GroundingConnection for Fixtures : Approved

Type, Size & Make

YES NO N/A

1 Aluminum =

2 Steel =

3 Plastic =

4 Circuit Breaker =

5 Connectors =



1 Thickness = 15 mm

2 Width = 300 mm


I Pole Grounding/ Earthing YES NO N/A

1 Size = 16mm2 dia X

150 mm long

2 Bare Copper Conductor size for connectionto the pole = 16 mm2


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Others YES NO N/A

1 Specify :

Remarks:


Name &Signature

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F Pole YES NO N/A

1 Height = 12M






G

Fuse Box Including Circuit Breaker,Cable Connectors & GroundingConnection for Fixtures : ApprovedType, Size & Make

YES NO N/A

1 Aluminium =

2 Steel =

3 Plastic =

4 Circuit Breaker =

5 Connectors =



1 Thickness = 20 mm

2 Width = 300 mm



1 Size = 16mm2 dia X150 mm long

2 Bare Copper Conductor size for connection

to the pole= 16 mm2


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Others YES NO N/A

1 Specify :

Remarks:

Site Visited and

Inspected By:Date & Time

Name &Signature

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JM-F7-34 Inspection Checklist for Lighting Projects - 16 Mtr. Pole Installations



A. Foundation's Top Level (as per siteconditions) YES NO N/A


2 Shall be flushed with the pavement or top ofthe curb stone


1 Width = 100 cm

2 Breadth = 100 cm

3 Depth =160 cm

4 Re-inforced with Steel bars size 15 mm2 @15 cm






4 Slump=

80mm to100mm



2 Galvanized Steel

E Anchor Bolt Size YES NO 1N/A

1 Dia. = 3 mm2

2 Length = 1000 mm

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F Pole YES NO N/A

1 Height = 16M

2 Sheet Thickness = 4-5 mm





G

Fuse Box Including Circuit Breaker,Cable Connectors & GroundingConnection for Fixtures : Approved

Type, Size & Make

YES NO N/A

1 Aluminium =

2 Steel =

3 Plastic =

4 Circuit Breaker =

5 Connectors =



1 Thickness = 25 mm

2 Width = 500 mm



1 Size = 16mm2 dia X

150 mm long2 Bare Copper Conductor size for connectionto the pole = 16 mm2


Others

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YES NO N/A

1 Specify :

Remarks:


Name &Signature

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JM-F7-35 Inspection Checklist for lighting - Cable Installation, Jointing &Connection



A. Trench for Cabling - Size & Preparation YES NO N/A

1 Trench Width 25 cm ~ 30 cm

2 Trench Depth 65 cm ~ 70 cm

3 Soft Sand Cushion with approved quality of sand = 10 cm

4 Cleaning Done

B Cable Type and Size - As per Specifications i.e. YES NO N/A

Armoured / Unarmoured / XLPE with PVC/ PE Sheath

1 i- 4 X 25mm2

ii- 16 X 25mm2

iii- 25 X 25mm2

iv- 35X 25mm2

v- 60 X 25mm2

vi- 120 X 25mm2

vii- Armoured

viii- Un-armoured

Cable insulation testing before laying. = 500V ~ 1KV2

3 Cable continuity testing before laying.

4 Cable Laying

5 Approved Quality Sand Filling on top of cable = 10cm

6 Warning tape installation

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7 Back filling with soil & Compaction, Done

8 Compaction test report 95% , Passed

9 Cable insulation testing after backfilling &

compaction =500V ~ 1KV

C For Cable Laying in the Road Area YES NO N/A

1 For road crossing use PVC pipe & concrete to makeDuct bank

2 Pre asphalt, check for even depth = 5 cm ~ 7 cm

3 Pre asphalt, check for clear corners =

4 Pre Asphalt surface treatment = MC1/RC2applied

Asphalt temperature = 150oC

YES NO N/A

5

6 Asphalting as per spec./ actual thickness of the road = 5 cm ~ 7 cm

7 Asphalt compression with proper roller = 15 passes

8 For Cabling in the paved area or mid island, fix thetile/pavers properly

D Cable Jointing/ Connection YES NO N/A

1 Check for colour coding i.e. R, Y, B and Black forearth

2 Use Cable jointing kit (chemical fill type)Raychem/3M or Approved

3 Prepare the cable as per measurements given inthe jointing kit leaflet

4 Keep color coding, crimp the ferules with propertools, stagger joints or use

Others

YES NO N/A

1 Specify :

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Remarks:


Name &Signature

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JM-F7-36 Roads & Civil Daily Report Check list

Site: Ref: Date:

S/N Description YES NO N/A

Safety:1 PPE for all Consultants and Contractors personnel2 Safety warning and barricades before working on site3 Official sign board in location of work4 Rotating flash light for safety in night shift

Engineering:5 Review for Construction Drawings6 Surveying works - Line and grade & setting out generally7 17 Potholes identified8 36-Review design of sign board for naming & numbering

Supervision & Equipment:9 Contractor Management staff in location of work10 Approved Subcontractor in site11 No of crews of work12 Efficiency of Equipment13 Straight edge with foreman14 Thermometer with foreman

Workmanship:15 Status of steel bars

C

o n c r e

t e 16 Temperature of concrete17 Correct practice of concrete pouring

18 Use concrete vibrator correctly

19 Milling thickness reach the old Asphalt for good Asphaltbonding

A

s p

h a

l t

20 Milling thickness (4 6 cm)21 Quality of Asphalt mix design22 Clean the area before spraying RC-223 Use Asphalt saw to cut Asphalt layer for patching24 Temperature degree of Asphalt25 Temperature degree of Asphalt RC-2

26 Temperature degree of MC-127 Remove unmilled Asphalt near the curbs & around the

manholes28 Temperature degree of Asphalt29 Correct Asphalt thickness and compaction30 RC-2 rate of spray 1kg/m231 Manholes adjustment

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32 Asphalt creep in asphalt surface layer

F i n i s h i n g

33 Asphalt joint status and numbers34 Bleeding, swell, settlement and cracks of asphalt layer35 Failure on surface layer after compaction for layer

Materials samples, Measurement & Quality control36 Sample of curbstone37 Sample of tiles38 Quality of tiles installed39 Quantity of tiles installed40 Quality of workmanship41 All works according to specification42 Area clean and neat after work

Site Engineer / Inspector Signature:

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JM-F7-37 Concrete Batching Plant Precast Yard Inspection Checklist


YES NO N/A

1 Does the plant have quality certification? (e.g. ISO)

2 Is the certification available?

3 Is the certification up to date?

4 Is plant laboratory available?

1 Is a 3rd Party laboratory used?

2 Is the laboratory approved?

3 Are cement certificates available?

4 Are steel certificates available?

5 Are aggregate certificates available?

6 Are water certificates available?

7 Are admixture certificates available?

8 Is a quality control procedure available?

9 Is a safety plan available?

10 Are operatives wearing PPE?

11 Formwork, is it clean and oiled?

12 Is formwork properly assembled and does itrevent leaks?

13 Is the bar spacing correct?

14 Is the reinforcement in good condition?

15 Are all materials stored correctly?

16 Is concrete cover as per specification?

17 Are lifting eyes properly installed?

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Notes:

Site Visited and Inspected By: Date & Time

Name & Signature

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Notes:

Site Visited and Inspected By: Date & Time

Name & Signature

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JM-F7-39 QA/QC Invoice Checklist

Project No:

Contractor:

Invoice No:

Documentation Req. Included Not Included Remarks

Bill of Quantities [ ] [ ]

Drawings [ ] [ ]

Payment Invoice [ ] [ ]

RFIs [ ] [ ]

Test Results [ ] [ ]

GIS (Where applicable) [ ] [ ]

Factory Certificates

[ ] [ ] Surveying Sheet

Signed off by consultantssupervisor

[ ] [ ]

Verified by: Date:

Approved by:

QHSE Manager

Date:

NOTE : This check is to confirm that documents are enclosed, not the document adequacy

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Remarks:

Site VisitedandInspectedBy:

Date & Time

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JM-F7-41 Site Demobilization Inspection Check list

Project Name:

Project No:

Location:

Contractor:

Contractor Rep:

A Buildings/ Temporary Accommodation YES NO N/A

1 Building / Temporary accommodation removed / relocated

2 Foundations removed

3 Pipes removed

4 Cables removed

5 Septic system emptied and removed

6 Fencing removed

7 Others (specify)

B. Equipment

1 Mobile Equipment removed from site

2 Fixed equipment removed from site

3 Equipment spares / parts removed from site4 Tanks drained and dykes cleared of collected material

5 Tanks and dispensing facilities removed from site

6 Others (specify)

C. Waste Material

1 Timber removed from site

2 Scrap material removed from site

3 Waste oil / grease, etc. removed from site

4 Chemicals removed from site

5 General litter/ refuse from area picked up & disposed off in appropriatemanner

6 Others (specify)

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D. Drainage Infrastructure

1 Drains clear and free of refuse

2 Sediment capturing systems desalted

3 Culverts free of obstruction4 Manholes or other holes properly covered

5 Drainage plan not altered

6 Others (specify)

E. Miscellaneous

1 Surplus raw material removed

2 Contaminated soil removed and treated

3 Excavation filled and area leveled

4 Sign / Barricades / Reflecting tapes etc. removed

5 Adjacent original work repaired & cleaned

6 Others (specify)

Comments:

Consultant Representative Contractor Representative

Signature with date Signature with date

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JM-F7-42 Construction Daily Inspection ReportDate : Ref. No : Temp./Weather : Contract No :

Project Number : Project Name :

Contractor : Location :

Manpower Resources: No. Equipment Resources: No.

Total Total Description of Work Performed Today: Unit Quan.

Instructions Issued :

Delays / Interruptions:

Safety Issues : (for accidents attach report)

Contractor Construction Inspector Sr. Const. Engineer

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JM-F7-44 Contractors Quality Report

Contractor s Name :Project Locations:Project No.:

Date:

CONTRACTOR QUALITY REPORT FOR THE MONTH OF

S.NO. Description For the Month Cumulative Remarks 1 Quality Manual Approved (Date)2 Contractor's QC Personnel (No.)3 Contractor Man Hours Worked (Nos)4 Sub Contractors (Nos)

5 Sub Contractors Man Hours (Nos)6 Total Man Hours worked (Nos.)7 Activities on site

8 Quality Training Undertaken (Nos.)9 Attendees (Nos.)

10 Method Statements Issued (Nos.)11 Procedures Issued (Nos.)12 ITP's Issued ( Nos.)13 NCR Issued (Contractor) (Nos.)14 NCR Issued (MTMM) (Nos.)15 Quality Inspection (Nos.)16 Quality Inspections (Contractor)17 Quality Audits (Nos.) - Contractor18 Quality Audits (Nos.) - MTMM

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JM-F7-45 Damage to Property Report

Project Detail

Record Control no.: Project Name:

Report Date: Project ref. no.:

Customer Name: Customer ref. no.:

Damage Detail

Damaged Los t

Property description: Make: Serial no.:

Report:

Project Manager remarks:

Action required: Project Manager (sign/date):

Reported by: Inspected by:

Sign: Sign:

Date: Date:

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JM-F7-46 Technical Report Stolen Cable Report

PROJECT NAME:

Municipality / Project No / District / Street / JM Sketch No /

Contractor /

Address /

Phone / Fax /

Signature /

Name /

Date /

JM Director Lighting Dept. JM Ele ct . Inspector Consultant Project Engineer Consultant Lighting Inspector

CONTRACTOR

RECEIPT Signature I Name I Date Received /

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JM-F7-47 Equipment Issuance FormEquipme

Item Description Equipment Serial No. Remarks

1

2

3.

4.

Acknowledgement

Issued by: Sign

Issuance Approved by: Sign

Special Instruction/Remarks:

Issuance Recipient of the above mentioned equipment hereby confirmed that he received the equipment as listed above and ingood working condition.

Name Dept. Sign

Position Received Date Project Ref.

Remarks:

Returning

Name Dept. Sign

Position Received Date Returned Date

Remarks

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Subject Requirement Y/N Notes

Construction QualityManagement System

Is the Source Inspection Quality Plan (SIQP) in file?

Is the verification of adequate off-site QC is in place in file?Is the performance verification of sampling and testing representatives in file?Is the performance of the necessary in-process verification inspections in file?Is the performance of the Non-Destructive Testing at appropriate times in file?

Are mitigating the issues before the material is shipped to the jobsite have been

done and in file? Are the Procedures of Control of Special Processes and Job Control Testing in file?

Are the Special processes and job control testing associated with hardwarefabrication identified and filed?Is the appropriate certification for inspection and test laboratories performing specialprocesses or job control testing are in file?

Are the special process inspections and tests identifide by Project Specification orother applicable controlling document in file?

Are the credentials of the technicians or inspectors performing special processinspections or tests and job control tests have been reviewed for compliance toapplicable codes, standards, special training/tests etc. and accepted by the CMSQM before inspections and tests in file?

Is the calibration standards traceable to the National Institute of Standards andTechnology (NIST) in file?Is the measuring and test equipment uniquely identified i.e., equipment type,

identification number, location etc.? (include procedure)Is the calibration due date that clearly indicate an individual measuring and testequipment items in file?

Are the required calibration intervals are identified, documented and periodicallyreviewed for effectiveness in file?

Are the required handling, preservation and storage of measuring and testequipment that ensure that the accuracy and fitness for use is maintained in file?

Are the measuring and test equipment calibration records maintained and in file?(include access and procedure)

Are the required verification and documentation of developed software in file?

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Construction QualityManagement System

Did the CMS require the Contractor to investigate the cause of thenonconformance, and to initiate corrective action including implementing steps toprevent recurrence? (include forms)Is the cause of the problem, disposition, and corrective action documented and infile?Is the required Repair and Accept-as-is dispositions that has been approved by theCMS QM before affected Work proceeds in file?Is there a prove that the status of nonconforming hardware and materialsmaintained and status reports have already been distributed to the CMS & PMOsenior management and the Quality Manger? (include it)Is the records associated with nonconforming hardware and materials maintained?

The CMS shall establish,document and submit forapproval to the PMO the

following

Are the verification sampling and testing program for qualified private laboratory thathave perform only one of the following types of testing on the same project:Verification testing, QC testing, or dispute resolution tests in file?

Are the lab qualifications verification description for the applicable materials on thisproject such as ISO 17025 for steel, and AASHTO Accreditation Program (AAP) forconcrete in file?

Are the verification materials testing filing system description and the physicallocation in file?

Are the forms that were used for sampling material and reporting test results in file? Are the statement that there are no conflicts of interest regarding the verification laband any other acceptance activities for the project in file?

Contractors Quality ControlPlan Requirements

Is the Contractors in house Project Quality Process according to contractdocuments, applicable regulatory requirements and industry standards?

Are the processes (construction, manufacturing, installation, testing, etc.) that havebeen put as a part of the Contractors QCP and documented and approved byContractor individual in file?Is the Contractor construction work process, basic production operations, and allother processing and fabricating, are performed under controlled conditions inaccordance with the Contractors QC Program including forms and signedstatement in file?

Is the construction work plan (CWP) in file?Did the contractor prepared a Construction Work Plan as described according tothe Construction Contract Documents? (include signed statement)

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Quality Training

Is the training needs to support Work in the contract documents provided for allpersonnel performing activities affecting quality in file?Is the personnel performing specific assigned tasks qualified on the basis ofappropriate education, training and experience? (Include resumes)

Are the records of training activities retained as quality records?

Quality Audits And Surveillance

Is the Quality Audits and surveillances by CMS IQA team conducted on an ongoingbasis? ( include meeting minutes and list of attendee)Is the Quality Surveillances consist of evaluation of the effectiveness of a specificactivity in file?Did the CMS provide trained and experienced quality personnel independent ofthose responsible for the activity being audited to conduct audits and surveillances?(Include resumes)Have the Quality Audits and surveillances been documented and, at a minimum,distributed to management of the PMO?

Quality Records

Is the quality records identified, collected indexed and stored in a manner thatprecludes damage, loss or deterioration in file?

Are the specific retention times and location designated and the records accessiblefor use? (include procedure)Is the required quality records identified by title, contract number, revision, date, andsigned by an authorized individual in file?

Are all the quality records stamped (controlled) or signed by an authorizedindividual? (include it)Do the corrections or revisions to quality records received the same level of reviewand approval as the original document? (include review form)Did the QM, PM, and JM PMO jointly conducted a final inspection of theproject?(include forms)Is the final inspection includes inspection of the completed work, associated as-builtdocuments, certifications, and other documentation and contractor punch list itemreview?Did the QM review quality control document and signed it?Did both the JM PMO and the Quality Manager (QM) jointly agree upon the list ofnon-conforming work and the corrective action? (include signed statement for bothparties)

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Final Inspection

Did the QM ensured that each deficiency identified during the final inspection iscorrected and documented? (include procedure)

Is the Final Certificate Of Compliance Completed?Did the CMS PM submit a Certificate of Compliance signed by the QM and the PMindicating that all the Works incorporated in the project conform to the contractrequirements or as specified by the contract?

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9.3 List of Verification Test:

LIST OF VERIFICATION TEST

SL # DESCRIPTION NAME OF TEST TESTING METHODASTM AASHTO

1 SOIL TESTS Particles Size Analysis of Soils D-422

Determining the Liquid Limit of Soil D-4318 T-89

Determining the Plastic Limit and Plasticity Index of Soils D-4318 T-90

Density of Soil In-Place by Sand Cone D-1556 T-91

Specific Gravity of Solis D-854 T-100

Moisture-Density Relationship of Soils Using Modified Method D-1557 T-180

California Bearing Ratio D-1883 T-193

Laboratory Determination of Moisture of Soil D-2216 T-265

Density of Soil and Soil Aggregate in place by Nuclear Method(Shallow Depth)

D-2922 T-310

Grain Size Analysis of Granular Soil Materials T-311

Determination of Organic Matter in Soil by Wet Combustion T-194

Determining Water Soluble Sulfate Ion Content in Soil T-290

Determining Water Soluble Chloride Ion Content in Soil T-291

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LIST OF VERIFICATION TESTSL # DESCRIPTION NAME OF TEST

TESTING METHOD

ASTM AASHTO

2 AGGREGATE TESTS Amount of Material Finer than 0.075 mm Sieve in Aggregate C-117 T-11

Unit Weight and Voids in Aggregate C-29/29M T-19

Organic Impurities in Fine Aggregate for Concrete C-40 T-21

Specific Gravity and Absorption of Fine Aggregate C-128 T-84

Specific Gravity and Absorption of Coarse Aggregate C-127 T-85

Sieve Analysis of Fine and Coarse Aggregate C-136 T-27

Clay Lumps and Friable Particles in Aggregate C-142 T-112

Resistance to Abrasion of Small Size Coarse Aggregate C-131 T-96

Soundness of Aggregate by use of Sodium or Magnesium Sulfate C-88 T-104

Plastic Fines in Graded Aggregates and Soils by use of SandEquivalent Test D-2419 T-176

Flat and Elongated Particles in coarse Aggregate D-4791

Determining the Percent of Fractured particles in CoarseAggregate

D-5821

Potential Alkali Reactivity of Aggregates C-1260

Aggregate Durability Index D-3744 T-210

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SL # DESCRIPTION NAME OF TESTTESTING METHOD

ASTM AASHTO

5 TILES Testing and Sampling Structural Clay Tile C-67

Abrasion Resistance of Stone subjected to Foot Traffic C-241

Sampling and Testing Concrete Masonry Units and Related Units C-140

Flexural Strength of Concrete using Simple Beam with ThreePoint Loading

C-78 T-97

Abrasion Resistance of Concrete by Sand Blasting

6 ASPHALT CEMENT TESTS Flash and Fire Points by Cleveland Open Cup D-92 T-48

Asphalt Penetration Test D-5 T-49

Ductility of Bituminous Materials D-113 T-51

Softening Point (Ring and Ball Method) D-36 T-53

Saybolt viscosity D-88 T-72

Effect of Heat and Air on Asphalt Material D-1754 T-179

Kinematics Viscosity of Asphalt D-2171 T-202

Specific Gravity of Simi-Solid Bituminous Materials D-70 T-228

Effect of Heat and Air on Moving Film of Asphalt (RTFO) D-2872 T-240

Determining the Flexural Creep Stiffness of Asphalt Binder usingthe Bending Beam Rheometer (BBR)

D-6648 TP-1

Determining the Frature Properties of Asphalt Binder in DirectTension (DT)

D-6723 TP-3

Accelerated Aging of Asphalt Binder using pressurized AgingVessel (PAV)

D-6521

Viscosity Test SASO 1776

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SL # DESCRIPTION NAME OF TESTTESTING METHODASTM AASHTO

7 ASPHALT CONCRETE TESTS Effect of Water on Cohesion of Compacted Bituminous Mixtures D-1075 T-165

Bulk Specific Gravity of Compacted Asphalt Mixtures usingSaturated Surface Dry Specimens

D-2726 T-166

Quantitative Extraction of Bitumen From Paving Mixtures D-2172 T-174/T-164

Determining Degree of particle Coating of Bituminous AggregateMixture

D-2489 T-195

Maximum Specific Gravity of Bituminous Paving Mixture D-2041 T-209

Determining Degree of Pavement Compaction of BituminousAggregate Mixture

T-230

Resistance of Plastic Flow of Bituminous Mixture using MarshallApparatus

D-5581 T-245

Resistance of Compacted Bituminous Mixture to MoistureInduced Damage

T-283

Asphalt Content of Hot Mix Asphalt by Ignition Method D-6307 T-308

Asphalt Content of Bituminous Mixtures by the Nuclear Method D-4125 T-310

Thickness or Height of Compacted Bituminous Paving MixturesSpecimens

D-3549

Percent of Air voids in Compacted Dense and Open BituminousMixture

D-3203 T-269

Tensile Strength Test for Reinforcing Steel Bars A-615 2

Preparation of Test Specimen of Bituminous Mixtures by meansof Gyratory Shear Compactor

D-4013 TP-4

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SL # DESCRIPTION NAME OF TESTTESTING METHOD

ASTM AASHTO

8GEOTEXTILE, FABRICS ANDGEOCOMPOSITE

Water Permeability of Geotextiles by Permittivity D-4491

Determining Apparent Opening Size of Geotextile D-4751

Grab Tensile Strength D-4632

Puncture Strength Index D-4833

Trapezoid Tearing Strength of Geotextile D-4533

Grab Breaking Load and Elongation of Geotextile D-4632

Tensile Properties of Geotextile by Wide width Strip Method D-4595

Deterioration of Geotextile by Exposure to Light and Heat in

Xenon Arch Type ApparatusD-4355

Water Absorption of Plastics D-570

Determining Resistance of Synthetic Plyometric materials toFungi

G-21

Peel of Stripping Strength of Adhesive Bond D-903

In-Plane Flow per Unit Width and Transmissivity of Geosynthetic D-4716

9 Piling System Integrity Test D-5882

Static Load Testing D-1143

Dynamic Load Testing D-4945-89

10 Pre-Stressing Steel Quality Test A416

11 Bridge Bearings Quality Test D-429

12 Paint Quality Test Project Specs

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9.4 Issue Resolution Form:

Design Unit: ___________________

Design Stage: ___________________

Reviewer: ____________________ Date: _________________

Comment Code : M- Mandatory Response/ S-Suggested Correction/ Q-Question/ G-General Comment/R-Resubmit with Revised Info

Response Code: A-Agreed/ B-Discussion Required / C-Disagree

No.Responsible

Engineer

Comment

Originator &

Organization

Comment

CodeComments Document

Response to

comment

Designer

response

Code

Comment

Originator to

check box &

date when

issue

closed/Status

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Issue Resolution Instruction

PURPOSE AND SCOPE

During the process of construction and start-up of a project, personnel at all levels ofConstruction Management and Client (PMO) will identify changes that they believe are required

for one or both of the following reasons:

Safety Quality Construction Operation

Most changes will result in additional costs and/or time extensions. Therefore, all changes mustgo through an approval process before being implemented. This procedure describes theapproval process.

RESPONSIBILTIES

CMS Project Representative reviews and/or drafts the Issue Resolution Form(s) (IRF) andrecommends further action by forwarding it to the Design Engineering Manager.

Design Engineering Manager reviews IRF(s).

If further action is desired, the Design Engineering Manager will forward the IRF to the projectConstruction Manager for details of cost and schedule impacts.

The CMS will provide necessary recommendations regarding technical and contractual impactsto the Design Engineering Manager. The Design Engineering Manager may approve thechange, reject the change or defer the change.

PROCEDURE

If JMC/C employee has a suggestion that is related to safety, quality or is necessary for facilityoperation, he should review it with his supervisor and the CMS Representative for that project.If deemed appropriate, the CMS representative will forward the recommendation to the DesignEngineering Manager. Under no circumstances will the CMS employee or the CMS employeedirect the Contractor to make any changes to the work as described in the Contract Documents.The suggestion shall be submitted on the IRF Form (XYZ123) and include a definitivedescription of the work, a justification for the work, and any appropriate sketches, photographsor drawings clearly depicting the proposed change.

If the Design Engineering Manager concurs with the proposed change, he will sign the IRF andforward it to the CMS who will log the issue into th e Access based CMS Toolbox and provide

an assessment of cost and schedule impacts. The Construction Engineering Manager may

consult with the Design Manager and either approve, reject, or defer the change. If the changeis approved but is not required for safety or construction operation, an e-mail will be sent to theCMS authorizing that a Change Request be developed. The e-mail will be copied to theDirectors of Design Engineering and CMS.

2

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The CMS may use a copy of the IRF and/or this e-mail as a trigger document for the ChangeRequest. The Construction Manager will process the Change Request as per procedureChange order procedure.

If the CMS Construction Manager and the Design Manager cannot agree on whether or not a

change is required, the PMO and CMS will be given the IRF(s) and the CMS technical andcontractual impacts and asked to consult. The PMO will send an e-mail with their final decisionto the CMS Construction and Design Managers for resolving in the issue(s).

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ORGANIZATION OF CONSTRUCTION MANAGEMENT PROJECT DOCUMENTS

60

Appendix A

ORGANIZATION OF CONSTRUCTIONPROJECT DOCUMENTS

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Personnel Roster

Travel Expense Claims and Records

Individual Personnel File. Use this for a file on each individual containingemergency telephone numbers, experience or training records, among otherthings.

3.2 Project Office Equipment and SuppliesIn this category, file those documents relating to equipment and supplies. Include records ofequipment and supplies that have been received or returned. The subcategories listed belowoutline the scope of this category.

Equipment Inventory

Shipping Records (related shipping and receiving records should be stapled together)

Receiving Records

Transfer Requests

Local Requests

Automotive Records

Cash Expenditure Vouchers

Purchase Orders

Bills of Lading

3.3 Equipment and Personnel Cost ReportsIn this category, file construction engineering cost reports.

3.4 Service ContractsIn this category, file those documents related to the project office utilities and services. Filerequests for service along with all correspondence relating to project office service contracts in

an appropriate subcategory. File the receiving records for bills for utilities and services in adate received sequence.

It is recommended that a separate subcategory be used for each company or each serviceagreement. File purchase orders for supplies i n Category 2, Project Office Equipment andSupplies.

The subcategories that may be included in this category are as follows:

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Rent

Electricity

Gas

Telephone

Water

Additional service agreements, as required

Do not confuse this category with Category 16, Utility Agreements, Category 17, Utility WorkPerformed, or a subcategory of Category 52, Charges to Contract Allotment. These are partof the projects construction operations. Category 4 includes only those transactionsconnected with the resident engineers office.

3.5 General CorrespondenceIn this category, file those letters that do not relate to any other category or subcategory inuse. File correspondence concerning a subject that directly relates to some other category inthat category. For example file correspondence developed in connection with a contractchange order in the contract change order category file.

File correspondence filed in any subcategory in chronological order.

When the volume of correspondence builds up, segregate and divide it into more detailedsubject subcategories. When appropriate, transfer correspondence from category 5 to a morespecific category. For example, a property owner may object to certain conditions on theproject. After considerable correspondence, The resident engineer writes a contract changeorder to solve the problem. At this point, the resident engineer should transfer all of thecorrespondence related to the contract change order to the contract change order categoryfile.

A letter might cover subjects in different categories. When the letter relates directly to twosubjects, file a copy in each category or cross-reference to the location of the original. Cross-referencing need be only a note describing the letter filed in the appropriate category.

The following are examples of the subcategories in category 5. Thenumber of subcategories will depend on the volume ofcorrespondence. Show all subcategories in the index.

To Jeddah Municipality office

From Jeddah Municipality office

To contractor

From contractor

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Property owners

Utility companies

Any additional subcategories that may be required depending onthe volume of the correspondence.

3.6 SafetyFile project documents relating directly to safety in this category. Suggested subcategoriesare shown below:

Employee Safety

Contract Documents Relating to Safety

A copy of the contractor s Code of Safe Practices in use for the project

3.7 Public RelationsFile the various documents covering the subject of public relations in this category.

3.8 Construction SurveysUse this category for filing all survey documents that do not directly or solely relate to anothercategory.

Request for Construction Staking, in this category. Create subcategories for requests on

which staking have been completed and for those where staking has not been completed.Cross-file staking requests that include re- staking charges in Category 54, Deductions fromPayment to Contractor.

3.9 Extra Category NumberUse this extra category number for project documents that do not fit in presently establishedcategories. When used, enter the name of the category on the index sheet.

3.10 Information Furnished at Start of ProjectIn this category, file documents related to planning, design, contract funding, advertising, andopening bids. Do not file documents in this category that apply solely or directly to otherestablished categories. This category should contain the following items. Create subcategoriesas necessary due to the volume of documents.

Project Report

Preliminary Report

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Detailed Estimate of Project Cost Notice of Award of Contract

Bid Summary Sheets

Detail Estimate

Executed Contract, Special Provisions, and Plans

Notice of Approval of the Contract.

Environmental Permits

Encroachment Permits and Cooperative Agreements

Bidder Inquiry Information

3.11 ContractorUse this category to file the various documents that the contractor is required to submit. Do notuse it for general correspondence or documents appropriate to another specific category. Thefollowing subcategories suggest the scope of the category:

Contractors organization including the designation of the contractorsauthorized representative as required

Contractors equipment list

Contractors borrow agreements

List of subcontractors and other project documents concerning subcontracting

Shop plans, if not filed under another appropriate category

False work plans

Insurance documents as required Indemnification and Insurance,

3.12 Photograph RecordsFile routine photographs and their identification in this category. File photographs relating toclaims in Category 62, Disputes. It is a good practice to take photographs on a monthly basisto document the work during construction. Maintain videotapes and digital photo files in anorganized manner. Note the location of these items in this category file.

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Suggested subcategories for this category are:

Before Construction

During Construction

After Construction

3.13 AccidentsIn this category, file documents related to accidents. Subcategories may include:

Employee Accident and Injury Reports.

Vehicle Accident Reports.

Local Police Accident Reports. Records and Investigations of Public Traffic Accidents.

Records and Investigations of Contractor Accidents.

3.14 Utility Work PerformedIn this category, file daily reports and other records of utility facility work. Create the same theprimary subcategories as those used in Category 16.

Create second level subcategories when required by the number of documents and theamount of work.

3.15 AgreementsIn this category, file agreements (except utility agreements) with third parties or other state orcounty agencies. The number and levels of subcategories will depend upon the agreementsand the nature and extent of the work involved. A list of suggested subcategories follows:

Right-of-Way Agreements Without Obligations

Right-of-Way Agreement With Obligations

Borrow Agreements (between Contractor and owner)

Disposal Agreements (between Contractor and owner)

Service Agreements (these are utility service agreements such as forhighway lighting)

Disposal Permits

Records of Royalty Payments

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Encroachment Permits

File an encroachment permit relating to a utility facility agreement under Category 16, Utility Agreements. File an encroachment permit relating to a right-of-way agreement in thiscategory.

Where there are several right-of-way agreements requiring some degree of control, such asright-of-way agreements with obligations, maintain a summary to show the status of theseagreements. An example of the status summary headings is shown below:

The agreement number.

The location of work to be performed.

A brief description of work to be done and by whom.

When the work is completed.

The contract change order number if the required work is being done by contractchange order.

3.16 Hazardous Waste and Hazardous MaterialsFile any information regarding the discovery and removal of hazardous waste in this category.

3.17 Water Pollution Control Plan or Storm Water Pollution Prevention Plan

File all correspondence regarding water pollution control plans (WPCP) or storm waterpollution prevention plans (SWPPP) in this category. A list of suggested subcategories follows:

Approved WPCP or SWPPP

Amendments to W PCP or SWPPP

Notification of Construction

Correspondence

Inspections by Contractor

Inspections by CMS Inspections by Task Force Team

Notices of Noncompliance

Annual Certification of Compliance

Notice of Termination

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3.18 Traffic Management InformationUse this category to file information related to traffic management. Possible subcategoriesinclude:

Contractor lane closure requests

Lane closure requests submitted to the traffic management center

Approved lane closures

Contractor contingency plans

Traffic count data

3.19 Extra Category NumberUse this extra category number for project documents that do not fit in presently establishedcategories. When using an extra category, enter the category number and title in the index.

3.20 Progress ScheduleIn this category, file the progress schedule, critical path method submittals, and other relatedinformation.

3.21 Weekly Statement of Working DaysIn this category, Weekly Statement of Working Days. Also file correspondence relating tocontract time in a subcategory of this category.

3.22 Weekly NewsletterIn this category, file periodic newsletters and reports that are prepared during the project.Include those weekly reports of a general nature pertaining to the progress of the contract.

3.23 Materials Information and Preliminary TestsIn this category, file materials information and preliminary test reports. Suggestedsubcategories follow:

Materials information

Report of foundation investigation

Asphalt concrete aggregate (preliminary tests)

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Mix designs and related project documents

Plant records (other than acceptance tests)

Spread records

Certificates of Compliance for materials used in asphalt concrete

3.28 Portland Cement Concrete (other than structure items)In this category, file documents related to Portland cement concrete. Do not includedocuments that are to be filed in other specific categories such as 37, 43 and 48. For structureitems, the project documents are to be filed in Category 43. See the Bridge ConstructionRecords and Procedures Manual for details. Following are suggested subcategories for thiscategory:

36.1 Portland cement concrete Pavement

36.1.1 Mix Designs

36.1.2 Plant Records

36.1.3 Certificates of Compliance for materials used in concrete pavement

36.2 Portland cement concrete, Class A Structure and minor concrete

36.2.1 Mix Designs

36.2.2 Plant Records

36.2.3 Certificates of Compliance for materials used in Class A structure

concrete and minor concrete

3.29 Initial Tests and Acceptance TestsIn this category, file initial tests and acceptance tests. File documents in each subcategorychronologically unless there is a specific reason for doing otherwise.

Use subcategories similar to the examples shown below. Create a numbering system thatidentifies the category, item and subcategory. For example, 37.21.3 indicates Category 37Acceptance Tests, 21 is the contract item number of the material and also identifies thesubcategory, and the 3 is the second level subcategory identifying the particular test result.

Embankment

37.10.1 Relative Compaction

Structure Backfill

Sand Equivalent

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Relative Compaction

Aggregate Sub base

Relative Compaction

Moisture

Sieve Analysis

Sand Equivalent

Record of Thickness (summarized in the order that the measurements are made)

Aggregate Base

Relative Compaction

Moisture

Sieve Analysis

Sand Equivalent

Record of Thickness (summarized in the order that the measurements are made)

Asphalt Concrete

Gradings and sand equivalent (file both in a single subcategory when both resultsappear on one test report)

Extraction and Moisture

Portland Cement Concrete Pavement

Sand Equivalent

Cleanness Value

Sieve Analysis

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Modulus of Rupture

Penetration Values

Cement Content

Coefficient of Friction

Other related items

Test Result Summary for each item of testing, and file it in the appropriate subcategory ofthis category.

Bills of lading and copies of sample identification tags may be filed in this category temporarilyand discarded when their respective test reports are filed.

3.30 Quality Control, Quality AssuranceIn this category, include all documents relating to quality control, quality assurance. Create asubcategory system to include the following:

The contractors quality control plan

Mix designs

The contractor s quality control tests

CMS verification tests

Pay factor calculations

Copies of related correspondence

3.31 Materials Testing Certification of JMC/C EmployeesIn this category, file copies of certifications of the employees performing acceptance tests.

3.32 Field Laboratory Assistant Reports to Site EngineerIn this category, file chronologically any reports made out by the projects materials tester. Formore than one type of report, such as a report and a summary form, provide separatesubcategories.

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3.33 Report of Inspection of MaterialIn this category, file Report of Inspection of Material. Create a subcategory for each contractitem requiring inspection at the source by the contract.

Place a summary sheet containing the date of inspection, quantity inspected, accumulatedquantity, and lot numbers in each subcategory.

Stable Inspection Release Tag, removed from materials received on the project, to the reportof inspection on a letter-size sheet of paper and file it in the appropriate subcategory of thiscategory. The sheet should contain the name of the engineer who removed it and the dateremoved.

File test reports (Material Inspected and Released on Job ) that cover material sampled onthe job in lieu of source inspection in the appropriate subcategory of this category, not inCategory 37.

File reports of inspection or certificates of compliance for materials assigned to the structurerepresentative in this category in accordance with instructions contained in the InspectionInstruction

3.34 Concrete and Reinforcing SteelIn this category, file documents relative to concrete and reinforcing steel in accordance withinstructions in the Bridge Construction Records and Procedures Manual.

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3.35 Inspectors Daily Reports In this category, Inspectors Daily Report.

Subcategories may be used. They may vary depending on the complexity of the project andthe desires of JM PMO. The CMS assigned engineer must agree on the subcategories beforethe start of work. Follow the procedures described below to establish the subcategories.

1. Reports Covering Contract Items

Create a subcategory for each major operation so that all items affecting the major operationsare grouped together. An example of a system for a relatively large project follows:

Category andSubcategory

Number Operations

46.2 Clearing and Grubbing

46.3 Rdwy. Exc., Ditch Exc.

Aggregate Sub-base

46.4 Salvage Fence, New Fence

Gates

46.5 Guard Railing, Markers, Barricades

46.6 AB,CTB

46.7 AC Slurry Seals, Dikes

46.8 Concrete Paving

46.9 Curbs and Sidewalks, Slope Paving,

Curb Drains, Spec. Gutter Drains

46.10 Minor Str., Precast MH and DI,

Reinf. Steel, Misc. Iron and Steel

46.11 RCP, CMP, SSP Arch, Drainage Gates,

Under/Down Drain, Str Exc., Str. Backfill

46.2 Preparing Slopes, Straw

46.13 Permanent Signing

46.14 Hwy. lighting and sign illumination

46.15 Finishing Roadway

46.16 Structure #1

46.17 Structure #2

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Modify the above breakdown to conform to the size and nature of the project. Make thebreakdown narrow enough so that reports covering any particular contract item may beobtained with ease. Review the breakdown to ensure it includes all contract items.

Make as many daily reports as necessary to cover all contract item work in the appropriate

subcategories.

As indicated in the above example, set up a separate subcategory for each structure.

3.36 Drainage SystemsIn order to maintain a record of contract items for drainage systems,

For each drainage system shown on the drainage quantity plan sheet. The preliminary workrequired to set up each system summary includes entering the contract number, the system

number, planned station and description of the system, and the preliminary or plannedquantities which are entered from the drainage quantity plan sheet.

The Inspector describes progress on each drainage system in the daily report and entersestimates of work completed on the Progress Record portion of the drai nage systemsummary.

Enter the quantity of work completed during an estimate period or near the end of the estimateperiod for each item in the Estimate of Work Completed portion of the drainage systemsummary.

After all items for a particular drainage system have been calculated and checked, the finalquantities are entered in the row labeled, Actual Q.

In order to keep track of and reduce the number of drainage system summaries that have tobe checked at the end of each estimate period, divide the category into the followingsubcategories:

47.1 Before Work Starts

47.2 Staked and Being Worked On

47.3 Drainage System Complete, Final Quantities Not Complete

47.4 Final Quantities Completed

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3.42 Estimates and Project StatusIn this category, file monthly Project Record - Estimate Request documents. The suggestedsubcategories of this category are:

Progress Payment Voucher

Project Record-Estimate and Project Status

Estimate Processing Results

Project Record - Estimate Request

3.43 DisputesIn this category, file notes, photographs, information, and other project documents that may be

necessary to establish facts with respect to a dispute. Include any documents that may berelated to a dispute in this category or briefly describe and cross-reference them.

Number notices of potential claims in chronological order. These numbers may then be usedfor subcategories.

The scope of this category may vary considerably, depending upon the nature andcircumstances of the dispute. The following types of documents indicate the type ofinformation that should be included:

Notice of Potential Claim

Acknowledgment of the contractor s dispute

Disputes Review Board Agreement

Contractor s claim for a time extension (cross-reference to Category 27)

Acknowledgment of the contractor s claim for time extension

Other correspondence relating to disputes

Photographs pertaining to disputes

3.44 Project Completion DocumentsIn this category, file documents related to the completion of the project. The following aresuggested subcategories:

Contract Acceptance Statement of Materials and Labor Used by Contractors Materials certification

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Punch list

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Category Numbers And Headings

Category No. Category Heading

1 Project Personnel

2 Project Office Equipment and Supplies

3 Equipment and Personnel Cost Reports

4 Service Contracts

5 General Correspondence

6 Safety

7 Public Relations

8 Extra Category Number9 Information Furnished at Start of Project

10 Contractor

11 Photograph Records

12 Accidents

13 Utility Work Performed

14 Agreements

15 Hazardous Waste and Hazardous Materials

16 Water Pollution Control Plan or Storm Water Pollution Prevention Plan

17 Traffic Management Information

18 Extra Category Number

19Disadvantaged Business Enterprises and Disabled VeteraBusiness Enterprises

20 Progress Schedule

21 Weekly Statement of Working Days

22 Weekly Newsletter

23 Materials Information and Preliminary Tests

24 Notice of Materials to be Inspected

25 Notice of Materials to be Furnished

26 Treated Base

27 Asphalt Concrete

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28 Portland Cement Concrete (other than structure items)

29 Initial Tests and Acceptance Tests

30 Quality Control, Quality Assurance31 Materials Testing Certification of Employees

32 Field Laboratory Assistant Reports to Resident Engineer

33 Report of Inspection of Material

34 Concrete and Reinforcing Steel

35 Assistant Resident Engineers Daily Reports

36 Drainage Systems

37 Contract Item Quantity Documents

38 Adjustment in Compensation Calculations

39 Deductions From Payment to Contractor

40 Bridge Estimate Data

41 Contract Administration System Inputs and Reports

42 Estimate and Project Status

43 Disputes

44 Project Completion Documents

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Materials Testing Certification of Employees 31

Notice of Materials to be Furnished 25

Notice of Materials to be Inspected 24

Photograph Records 11

Portland Cement Concrete (other than structure items) 28

Progress Schedule 20

Project Completion Documents 44

Project Office Equipment and Supplies 2

Project Personnel 1

Public Relations 7

Quality Control, Quality Assurance 30

Report of Inspection of Material 33

Safety 6

Service Contracts 4

Traffic Management Information 17

Treated Base 26

Utility Work Performed 13

Water Pollution Control Plan or Storm Water Pollution Prevention Plan 16

Weekly Newsletter 22

Weekly Statement of Working Days 21

# 51 to Page #89

Documents

Transcript of # 51 to Page #89