ककककककककक कककककककक कककक · 3 of 31 d) Copy of PAN card....
Transcript of ककककककककक कककककककक कककक · 3 of 31 d) Copy of PAN card....
1 of 31
IDBI BANK LIMITED Regd .Office : IDBI Tower, WTC Complex, Cuffe Parade,Mumbai-400 005
CIN No: L65190MH2004GOI148838
Tender Notice
Supply of Stationery items, Housekeeping Material
IDBI Bank Ltd. invites sealed tenders from well-established and reputed stationers/paper suppliers/computer stationers to supply stationery items and housekeeping material from reputed vendors at IDBI Bank Ltd,301-A Nano Space IT Park Baner Pashan Link Road village
Baner pin-411045.
Last date for submission of tender is December 20, 2018 - upto 15:00 hrs (03:00 p.m.) For details, please visit the Bank’s website www.idbi.com. Note: Any further Addenda / Corrigenda / Extension of dates / Clarifications / Responses to bidders’ queries in respect of the above tender shall only be posted on our website www.idbi.com and no separate notification shall be issued in the press. Bidders are, therefore, requested to regularly visit our website to keep themselves updated in this connection. Date : 05-12-2018 DGM, RPU Pune.
ककककककककक कककककककक कककक
2 of 31
Regional Processing Unit
Quotation Ref No. – IDBI/RPU/Pune/Stationery/2018-19
Tender for supply of General stationery items, Paper items, Pre-printed Stationery & Computer
Consumables, Housekeeping material to IDBI Bank
IDBI Bank Ltd.(IDBI Bank) invites tender from established and reputable stationers/paper
suppliers/computer stationers having sufficient experience of supplying general stationery items, paper
items, pre-printed stationery items and Computer Consumables, housekeeping material on contractual
basis to IDBI Bank, Regional Processing Unit (RPU), 301A Nano Space IT park Baner Pashan Link
Road Village Baner Pune, Pin -411045.
Procedure for submitting Tender
The Tender shall be submitted in two parts viz. Part-I (Technical bid) and Part- II (Financial bid) in
two separate covers which are to be sealed and put in a master envelop super-scribing with the words
"Tender for supplying stationery items".
Cover – I
This Cover forming Part-I of the Tender should be super-scribed with the words "Tender for
supplying stationery items" (IDBI Bank Ltd. RPU,Pune,411045.) Technical Bid”,
containing following information / documents, duly addressed to the Deputy General Manager, IDBI
Bank Ltd. RPU, Pune and be dropped in the Tender Box placed in our office premises RPU, Pune
up to 15.00 hrs (03:00 pm) on or before December 20, 2018.
Documents/Information to be submitted:
a) Bidders profile giving details as per Schedule A.
b) Certified copies of Memorandum of Association, Articles of Association, Board Resolutions, LLP
Agreement, Self-attested copy of deed of partnership, based on the constitution of the bidder.
c) Self-attested copies of Sales Tax return/VAT Registration/GST Registration and updated
certificate issued in the name of the bidders under Shops and Establishments Act.
3 of 31
d) Copy of PAN card.
e) List of establishments where the bidder is currently supplying stationery items with information
regarding name of the Organization, full address, Telephone No, mobile no, email id ,contact
person, copy of Purchase order (along with order dates and value ) or consolidated statement of
invoices for last two years attested by the purchaser.
f) Demand draft of Rs50,000/-(Rupees Fifty thousand only) drawn in favour of IDBI Bank
Ltd, payable in Pune, towards Earnest Money Deposit (EMD). It may be noted that the
EMD shall not carry any interest and that EMDs of the unsuccessful bidders would be
refunded only after finalization of the tender or within 90 days from the date of opening of
Part-I of the tender, whichever is earlier. The EMD of the successful bidder would be
converted into Security Deposit and shall not carry any interest and would be refunded at
the time of termination of the contract period. Tenders without EMD would not be
considered;
g) Technical specifications and samples of papers of reputed paper mills for selection by the
Bank; (with mill’s name and other specifications written thereon) and letter from the
respective mill that they are authorized distributors appointed by them.
h) Application for Tender duly signed by the authorized person(s) of the bidder–(Annexure- I)
i) The bidders must enclose the copy of terms & conditions –Annexure-III duly signed by the
authorized person(s).
N.B:-
1) Only one tender per vendor will be accepted.
2) It may be noted that tenders not accompanied by any one of the above documents or
satisfactory explanation thereof will be liable for rejection forthwith.
3) Documents mentioned above from (a) to (i) are to be submitted in serial order.
All concerned may note that only Technical Bid (Part-I) will be opened at 15:10 hrs (03:10 pm) on the
last date of receipt of the tenders i.e. December 20, 2018 for pre-qualification of the bidders.
4 of 31
Cover-II
This Cover forming Part II of the Tender shall be super-scribed with the words "Tender for
supplying stationery items" (IDBI Bank Ltd. RPU, Pune 411045) Financial Bid”. The
Financial bid cover will be opened after short-listing the successful bidders based on technical
bids and subject to the following conditions. Rates and amounts for items are to be indicated by
the bidders in the format as given in Annexure IV. It is mandatory for the bidders to quote
rate against each item. No item needs to be kept blank. In case rate of any item is not
indicated, it will be presumed that the item will be supplied to IDBI Bank at the lowest
rate quoted by other bidders.
a) Bidder shall satisfy pre-qualification criteria (Annexure-II) to qualify in the Technical Bid round.
b) The Financial Bids of those bidders who satisfy the prequalification criteria will only be opened.
c) The IDBI Bank does not bind itself to accept the lowest or any tender and reserves the right to
reject any tender without assigning any reason whatsoever. Any decision of the IDBI Bank in
this regard shall be final, conclusive and binding on the bidders.
5 of 31
Annexure – I
(To be submitted on letterhead of the bidders along with Technical Bid)
The Deputy General Manager, IDBI Bank RPU Pune, 301-A Nano Space It Park, Baner- pashan Link road, Village Baner, Pin-411045 Dear Sir,
Tender for supplying Stationery items to the IDBI Bank
1. I/we undertake to offer my/our services in conformity with your requirements and the
terms and conditions set in the Tender document.
2. I/We agree to abide by the terms & conditions of the Tender and that the bids would
remain valid for at least 90 days from the last date of submission of the Tender.
3. I/We note that you are not bound to accept any or all tenders you may receive.
Dated ………. day of ________ 2018.
……………………………….
(Signature of the authorized person of the bidders)
…………………………………………………………..
(Name and address of the bidders)
…………………………………………………………..
(Seal of the bidders)
6 of 31
Duly authorized to sign the bid for and on behalf of (Company/Bidder)
Annexure- II
Pre-qualification criteria
1. The bidder should be of repute & an established entity capable to supply all the
items for which bids have been submitted. The bidder should have experience of at
least three years in the said business. (Documentary evidence to be submitted)
2. The bidder shall be a profitable concern and shall have minimum annual turnover of
at least Rs.50 lakh during each of the last 3 years (Audited Balance Sheet for the
last 3 FYs,2015-16, and 2016-17, 2017-18 to be furnished. Unaudited Balance
Sheet for FY 2018-19 may be furnished if the Audited Balance Sheet is not
available).
3. The bidder should have supplied stationery items worth Rs.10 lakh to minimum
three clients or Rs.20 lakh worth items to two clients or Rs.50 lakh items to one
client during the past three financial years ending March 2018. (Documentary
evidences/certificate from the purchaser in support thereof to be submitted).
4. Demand draft of Rs.50,000/-(Rupees fifty thousand only) drawn in favour of IDBI
Bank Ltd, payable in Pune, towards Earnest Money Deposit (EMD). It may be noted
that the EMD shall not carry any interest and that EMDs of the unsuccessful bidders
would be refunded only after finalization of the tender or within 90 days from the
date of opening of Part-I of the tender, whichever is earlier. The EMD of the
successful bidder would be converted into Security Deposit and shall not carry any
interest and would be refunded at the time of termination of the contract period.
Tenders without EMD would not be considered;
5. Track record of the bidder should be clean and it should not have any involvement
in illegal activities or financial frauds. Tenders must be accompanied with
declaration to this effect on the letterhead of the bidder.
6. The bidder, whose contract in the past three years was terminated during the
contract period due to unsatisfactory performance, will not be eligible for applying
now /considered for awarding the contract. A bidder who was awarded the contract
earlier but refused to continue the contract/refused to sign the agreement as given
by the Bank will also be not eligible for this service contract.
7 of 31
7. The bidder’s supply office / stationery store should be within the municipality limit of
Pune city. (Documentary evidence to be submitted).
8. The bidder should not have been put in negative list by any public sector bank/ Govt.
organization, for breach of applicable Laws or violation of regulatory prescriptions or
breach of agreement (a declaration to this effect on the letterhead of the bidder
shall be given).
9. Declaration on letterhead of the bidder(s) that it has never been involved in any
illegal activity or financial frauds.
10. Declaration on letterhead of the bidder(s) that its contract in the past was not
terminated during the contract period due to unsatisfactory performance, nor it
refused to continue the services for the Bank after the contract was awarded by the
Bank in the past.
11. Declaration on letterhead of the bidder(s) that they have not been put in the
negative list by any public sector bank/ Govt. organization, for breach of applicable
Laws or violation of regulatory prescriptions or breach of agreement.
N.B:- It may be noted that documentary evidence in respect of 1,2,3, 4, 5 and 7
above are essential. Tenders not accompanied by such documentary evidence will
not be considered and be rejected forthwith.
8 of 31
Annexure-III
Terms and conditions of the contract
1. The contract, if awarded, shall be initially for a period of 1 (one) year (including
successful completion of trial period of 3 months) or less as decided by IDBI Bank. The
tenure may thereafter be extended for a period of 1 (one) year with total maximum
period of 2 (two) years on the same terms and conditions and price/s, with mutual
consent, on observation of satisfactory performance and other aspect/consideration, as
determined by the Bank, at its sole discretion. The said extension will be effective on
issuance of letter by the IDBI Bank to that effect and acceptance by the bidder. The
contract shall come to an end by natural efflux of time without any further notice to be
given by the Bank to the service provider, unless terminated earlier. The contract shall
not be extended beyond a total maximum period of 2 (two) years (including extension as
mentioned above).
2. The stationery/computer consumable items are indicated in annexure IV. The bidders
have to put their bid for all items by quoting each and every items of the respective
category.
3. Tenders received after the prescribed time and date will not be considered and be
rejected forthwith. Decision of the Bank in this regard shall be final, conclusive and
binding on bidders. In the event of the last date for the receipt of bids is declared a public
holiday for IDBI Bank, the bids will be received up to the specified time on the
succeeding working day.
4. IDBI Bank reserves the right to amend/ modify the tender document or issuing any
corrigendum to the bid process. The bidder shall not claim as a right for the Bank to do
the aforesaid.
5. The bidder shall bear all costs associated with the preparation and submission of its bid
and IDBI Bank shall, in no case, be held responsible or liable for these costs, regardless
9 of 31
of the conduct or outcome of the bidding process including cancellation or abandonment
of the bidding process.
6. Conditional tenders / incomplete tenders will not be accepted and be summarily rejected.
7. Prospective bidders may only submit the bids if the bids are valid for at least 90 days
from the last day of submission of the Tender.
8. The bidder shall quote rates in the format as indicated in the Financial Bid (Annexure IV)
inclusive of all taxes ( GST, levies, duties, insurance, transportation, LBT, entry tax etc.)
Any rise in cost by the manufacturer or tax levied by the Government from time to time
due to various reasons shall have to be borne by the vendor for the contract period. Any
deviation in the quote other than as stated in the Financial Bid shall be rejected
summarily.
9. Applicable taxes will be deducted at source at the time of settlement of bills unless the
contractor produces the certificate to the contrary from the Income Tax authorities. TDS
certificate will be issued.
10. Bidders will be ranked on the basis of total amount quoted for all the items put together.
The lowest bid quoted by a vendor will be the L1. In the unlikely event of a tie between /
among the bidders, the bidder with higher average annual turnover in the last 3 years
shall qualify as L1.
11. The written offer of contract issued to the successful bidder shall have to be accepted by
the bidder in writing within 7 (seven) days from the date of issue of the offer. Failure to
accept the offer within this period will result in forfeiture of the EMD and cancellation of
the award.
12. No escalation in rates on any account shall be permitted during the contract period
(including any extension).
13. No advance will be paid.
14. The bidders must distinctly note that
10 of 31
a. The bidder shall strictly conform to the terms & conditions of the Tender.
b. The bidder shall deposit Earnest Money Deposit (EMD) in the form of demand
draft/pay order issued by a scheduled bank in favour of ‘IDBI Bank Limited’
payable at Pune along with technical tender for the consolidated amount for the
part(s) the bidder participates. EMD will be converted into Security Deposit on
award of contract/acceptance of the offer and shall not bear any interest. The
Security Deposit will be refunded at the time of termination of the contract by
natural efflux of time or otherwise after deducting any payments due by the
Contractor to the Bank in terms of the contract or otherwise. Any amounts
remains unpaid by the Vendor, even after adjusting the security deposit, would
be set off against amounts to be paid to the vendor for the services. IDBI Bank
Ltd. may deduct or retain amount, which may be due or become due to the
Contractor hereunder or otherwise, any amount owed by the Contractor to IDBI
Bank Ltd. The decision of the Bank in this regard shall be final, conclusive and
binding. EMD of the unsuccessful bidders will be refunded only after finalization
of the tender or within 90 days from the date of opening of Part-I of the tender,
whichever is earlier.Tender not accompanied by EMD will be rejected.
c. The EMD amount shall be forfeited in the event of any evasion, refusal or delay
on the part of the bidders to accept the offer in case his tender is accepted.
15. The successful bidder shall not discontinue the Services during the initial contract of 1
(one) year from the date of awarding of the contract. In the case of failure to provide the
Services for the minimum period of 1 (one) year, the Bank has the right to forfeit the
EMD amount paid /deposited by the successful bidder.
16. IDBI Bank Ltd. reserves the right to terminate the contract at any time during the
currency of the contract period by giving 30 days prior notice in writing without assigning
any reason thereof. However, the Contractor shall not terminate the Contract during the
initial Contract period of 1 (one) year from the date of awarding of the Contract and
thereafter may terminate the contract by giving three months prior notice in writing, in
case it decides to stop the services. In cases of liquidation / dissolution / death of
11 of 31
vendors (company / firms / individuals as the case may be) Bank reserves the right ,
consequent of which the agreement is terminated before completion of the term.
17. IDBI Bank Ltd reserves the right to reject any or all offers without assigning any reason.
The Bank may decide not to avail of any services from any bidder as a consequence of
this Tender/ Advertisement. The Bank also reserves the right to re-issue/recommence
the entire bid process without the vendors having the right to object. Any decision of the
Bank in this regard shall be final, conclusive and binding on the bidders.
18. Terms of Delivery :
IDBI Bank Ltd may request for staggered delivery. The items are to be delivered as per
specific delivery instructions from time to time. Bank will not reimburse any delivery /
conveyance charges, Octroi and loading / unloading charges over and above the rates
quoted in Annexure-IV.
The rates quoted by the bidders shall be self-supportive and shall have no bearing on
the price and quantities of the other items to be ordered by the Bank. In case the
delivery is not made within the stipulated period and quality of the items does not meet
our standards, IDBI Bank Ltd shall have the right to cancel/reject entire/part order /
delivery.
Suitable penalty will be imposed by IDBI Bank at its sole discretion for slippage in
delivery schedule or unsatisfactory quality of items supplied or any other grievances
suffered by IDBI Bank. IDBI Bank Ltd may, without prejudice to any other method of
recovery, deduct the amount of such damages from any moneys in its hands due or
which may become due to the vendor including EMD/Security Deposit. The payment or
deduction of such damage shall not relieve the vendor from his obligation to supply the
item(s) or from any other obligations and liabilities under the contract. Any decision in
this regard by IDBI Bank Ltd shall be final, conclusive and binding on the bidder.
19. The quantities indicated in Annexure-IV are approximate 1 (one) year requirement.
However, same is liable to vary based on actual requirement. Further, the Bank /
User Departments will place the order in small quantity mostly on daily basis and
the vendor is required to supply the material in quantity ordered by the Bank /
12 of 31
User Department. In case of emergency the Bank reserves the right to order the
required quantity during the course of the day and the vendor is required to
supply the material within the stipulated period even if the quantity is very small.
20. Payment Terms:
Bills will be settled on submitting invoice/s for the items supplied directly by respective
user department. Payment will be by electronic mode (NEFT/RTGS/ Transfer to
account, if account is with IDBI) only. In case there is any defect in the material
supplied, the bidder shall replace the defective material within three days from the date
of receipt of advice from IDBI Bank Ltd, failing which the cost of such defective item/s
shall be deducted from any amount payable to the bidder or from security deposit.
21. The cost and consequences, if any, would be borne by the bidder for the delivery and
acceptance of the item(s) mentioned.
22. The bidder shall pay and be responsible for payment of all taxes, duties, levies, fees or
charges in respect of the supply of items including but not limited to sales taxes, tax on
work contract, excise duties, octroi, LBT etc. payable in respect of the items. All of the
aforesaid taxes, duties, levies, fees and charges shall be to the bidder's account and
IDBI Bank Ltd shall not be required to pay any additional or extra amount on account of
variation of taxes, duties, levies, fees etc. if any, till the completion of contract and no
extra claim on this account will be entertained in any case. In other words the prices
quoted shall remain firm during the currency of contract period (including any extension).
23. Each page of the tender document shall be signed & stamped by a person / persons
authorized by the bidder / bidder entity.
24. While quoting the rates, if there is found arithmetical error in the total cost quoted
(column C in Annexure IV) for any item, Bank will consider the rate quoted (per unit,
column A in Annexure IV) for arriving at correct total cost for that item.
13 of 31
25. For the purpose of tendering, the bidders are required to quote for all the items of the
respective part of the tender to enable the Bank to access their standings vis-à-vis
quoted rates.
26. The bidders shall (whether or not he submits the tender) treat the details of the
documents as confidential.
27. Bidders shall comply with all requirements of law for submitting this tender and for
performance of the contract.
28. Any dispute between the Vendor and IDBI Bank, which cannot be settled by negotiation,
may be resolved exclusively by arbitration and such dispute may be submitted by either
party to arbitration within 30 days of the failure of negotiations. Arbitration shall be held in
Pune, India and conducted in accordance with the provision of Arbitration and
Conciliation Act 1996 or any statutory modification or re-enactment thereof. The
arbitration proceedings shall be conducted in the English language. Subject to the
above, the courts of law at Pune alone shall have the jurisdiction in respect of all matters
connected with the Contract. The arbitration award shall be final and binding. The
Contractor shall not be entitled to suspend the provision of the catering services,
pending resolution of any disputes and shall continue to render the catering services in
accordance with the provisions of the contract notwithstanding the existence of any
dispute between the Contractor and the Bank or the subsistence of any arbitration or
other proceedings.
29. The contract shall be governed by and construed in accordance with the laws of India
and the Courts in Pune shall have the exclusive jurisdiction to try any suit, proceedings
in connection therewith / in that behalf.
30. Successful bidder would be required to execute the legal documents i.e. Contract Form
/Service Level Agreement, Indemnity etc, with IDBI Bank at Mumbai only as per
Annexure -V.
31. Indemnity
14 of 31
The Bidder shall execute and furnish to IDBI Bank, a deed of indemnity in favour of IDBI
Bank in a form and manner, as given indemnifying IDBI Bank its directors, employees,
agents and representatives from and against any costs, loss, damages, expense,
claims, litigations, suits, actions, judgments, and or otherwise including but not limited to
those from third parties or liabilities of any kind howsoever suffered, arising out of or
incurred inter alia due to non-compliance terms and conditions of services and
representations & warranties of Obligor during and after the Contract period including
but not limited to third-party claims.
32. Penalty
IDBI Bank reserves the right to recover penalty for non-compliance of terms, such as
delay in delivery of stationery items or not fulfilling the quality/specifications as
stipulated in the list of stationery as per annexure IV. The penalty will be 5% of the
bidder’s bill amount.
IDBI Bank may, without prejudice to its right to effect recovery by any other method,
deduct the amount of penalty from any money belonging to the Bidder in its hands
(which includes the Bank’s right to claim such amount against Bidder’s Bank
Guarantee) or which may become due to the Bidder. Any such recovery of penalty shall
not in any way relieve the Bidder from any of its obligations to complete the works /
Services or from any other obligations and liabilities under the Contract.
33. Disclaimer
The information contained in this Tender document or information provided subsequently to
the applicants whether verbally or in documentary form, by or on behalf of IDBI Bank
Limited (IDBI Bank/Bank), is provided to the bidder(s) on the terms and conditions set
out in this Tender document and all other terms and conditions, subject to which such
information is provided.
This Tender document is not an agreement and is neither an offer nor an invitation to offer by IDBI Bank. This Tender is to invite proposals from applicants who are qualified to submit the bids (“Bidders”). The purpose of this Tender is to provide the Bidder(s) with information and to assist them in formulation of their proposals (Bids). IDBI Bank makes no representation or
15 of 31
warranty and shall incur no liability whatsoever under any law, statute, rules or regulations as to the accuracy, reliability or completeness of this Tender.
I/We have read the terms and conditions and are acceptable to me/us.
Signature of the authorized person :
Name of the signatory :
(in block capital letters)
Status of the signatory i.e. :
Proprietor/partner :
Date :
Address of the bidder :
Telephone no/s :
Bidder's Seal :
Schedule A
Company Profile
1. Name of the Proprietary Concern/Partnership
firm/Ltd. Company
2. Correspondence Address
Telephone No.
Fax No.
Registered Address
16 of 31
Telephone No.
Fax No.
3. Incorporation Date
4. Constitution
(Proprietor/Partnership/Corporate Body)
a) In case of proprietor Concern Name of the Proprietor
b) In case of the partnership Name of the Partners
c) In case of Corporate Body
i)
ii)
i)
ii)
5. Chairman
6. Managing Director
7. Board of Directors / Managing Committee i)
ii)
iii)
iv)
v)
8. Annual Turnover for the last 3 years from the
same line of business (Enclose Documentary
evidence)
9. Income Tax/PAN No.
17 of 31
10. Date of Last Income Tax Return
(Enclose copy of last 3 years I.T Returns.)
Signature:
Name of the Authorized Person :
Designation :
Company Seal
**************
18 of 31
Annexure- IV
Financial Bid (to be enclosed in a separate cover)
(It is mandatory for the bidders to quote rates for each items for the unit indicated in the below list . No
item needs to be kept blank. In case rate of any item is not indicated, it will be presumed that the item
will be supplied to Bank at the lowest rate quoted by other bidders. The rates will includes all taxes ,
levies, duties, insurance, transportation, LBT, entry tax etc. Any deviation in furnishing the quoted cost
would be liable to be rejected by the Bank and the Bank’s decision in this regard shall be final and
binding on the bidder.)
Sr. No.
Description Of Goods Brand/ Company/ Product
Rate Per
Stationary Items
1 Bilingual Rubber Stamp Small(up to 2 lines) Per piece
2 Bilingual Rubber Stamp Medium( 3 to 6 lines) Per piece
3 Bilingual Rubber Stamp Big(more than 6 lines) Per piece
4 Date stamp Per piece
5 Self ink bilingual stamp Per piece
6 Stamp pad medium size Camel
Camel Per piece
7 Stamp pad big size Camel
Camel Per piece
8 Stamp pad small size Camel
Camel Per piece
9 Stamp pad ink bottle(Blue, Red, Green)
100ml
Camel Per piece
10 High Lighter Fibre Castel Per Unit
11 Permanent Marker Pen Camlin(red/blue/green)
Camlin Per Unit
12 Marker pen soft white board
Camlin(red/blue/green)
Camlin Per Unit
13 Signature Pen - Sketch pen – Luxor
Luxor Per
14 Natraj Pen Blue/Red (Use-n-throw)
Natraj Classic *Fine Per Box
General Stationery
15 Natraj Pencil Box HB Natraj Per Box
16 Cello Gel Pen Cello Per Unit
17 Lexi 0.5 Pen red / Blue Lexi Per Unit
18 Attendance register 1Quire
Sunlife Per Unit
19 Attendance register Sunlife Per Unit
19 of 31
2Quire
20 Attendance register 3Quire
Sunlife Per Unit
21 Writing Pad, Scribbling Pad/rough note pad
binding only
Per packet Per Unit
22 P P Bags- 13 x 9- transparent sheets as per
IDBI Sample
As per Req. Per Kg.
23 Board Duster- Normal Omax Per Unit
Sr. No.
Board Duster- Magnetic Omax Per Unit
24 Rubber band big size Bagad Per Kg.
25 Rubber band Patti big size
Bagad Per Kg.
26 Rubber Band No-19 Per packet
27 Scissors - Small Wilson Per Unit
28 Scissors - Medium Wilson Per Unit
29 Scissors - Big Wilson Per Unit
30 Stapler Pin No HD 23*17 Kangaroo-medium
Kangaroo Per Box
31 Stapler Pin No 10D Kangaroo
Stapler Pin Kangaro HP 45
Kangaroo Per Box
32 Stapler Machine HP 10D Stapler Machine HP 45 Stapler Machine HP 23
S17
Kangaroo Per Unit
33 Drawing Pin Omax Per Box
34 Stapler Machine Kangaro HD-10D KANGARO HD 45
Per piece
35 Kangaro HD 23 S17 Per piece
36 Add Gel Achiever Add Gel Per piece
37 Eraser Apsara Per piece
38 Sharpener Natraj Per Piece
39 Paper Cutter 6”(Small Size)
Vimal Per Unit
40 Paper Cutter 6” (Big Size)
41 Water Sponge Omax Per Unit
42 Scale Plastic 12” Plastic Per piece
43 Gum bottle(700 ml) 700 ml Per piece
44 Paste it pad Size 3”/3” Per piece
45 Glue Stick small 8Gms- Fevi Sticks
Fevistick- Pedilite Per Unit
20 of 31
46 Paper Punch machine Dp 500
PUNCH MACHINE HDP 2320
PUNCH MACHINE HDP 1320
PUNCH MACHINE DP 480
Kangaroo Per Unit
47 Paper Punch machine Dp 800 big size
Kangaroo Per Unit
48 Finger Griper Kores Per Unit
49 Box file With kangaroo clips- IDBI Bank logo and
name in Hindi and English
Kangaroo Clip - Original Per Unit
50 Plastic Punch folder F/C-IDBI Bank logo and name
in Hindi and English
As per Req. Per Pcs
51 Yellow Post It Pad 3" X 5" 3 M Broad
Paste-IT Per Unit
52 Cello Tape Cello Tape 1”*20 metre
53 Cello Tape 1”*40 metre
54 Cello Tape 1”*60 metre
55 Cello Tape 2”*20 metre
56 Cello Tape 2”*40 metre
57 Cello Tape 2”*60 metre
58 Brown Tape 2”*20 metre
59 Brown Tape 2”*40 metre
60 Brown Tape 2”*60 metre
61 Brown Tape 4”*20 metre
62 Brown Tape 4”*40 metre
63 Brown Tape 4”*60 metre
64 Tape Cutter - Vimal Vimal Per Unit
65 Binder Clips 19 MM 15 MM
Music 555 Per Box
66 Binder Clips 25 MM Music 555 Per Box
67 Binder Clips 32 MM Music 555 Per Box
68 Binder Clips 41 MM Music 555 Per Box
69 Binder Clips 15 MM Music 555 Per Box
70 U Pin/Clip 15mm Music 555 Per Box (10 pkt)
71 U Pin/Clip 20mm Music 555 Per Box (10 pkt)
72 U Pin/Clip 25mm Music 555 Per Box (10 pkt)
73 U Clips 35 MM Music 555 Per Box (10 pkt)
74 Security Cheque Envelopes light yellow
Prime Per Pcs
75 Moroco Plastic folder F/C Morocco - 12 gauge Per Pcs
21 of 31
size- L type IDBI Bank logo and name in Hindi
and English
Sr. No.
Moroco Plastic folder A/4 size - L Type IDBI Bank logo and name in Hindi
and English
Morocco - 12 gauge Per Pcs
76 Proteck folder plastic F/C As per Req. Per Pkt.
77 Yellow Post It Pad 3" X 3" 3 M Broad
Paste-IT Per Unit
78 Yellow Post It Pad 3" X 4" 3 M Broad
Paste-IT Per Unit
79 Plastic Khadi folder Single pocket- 14 X 10
with White Cards
As per Req. Per Pcs
80 Plastic Khadi folder Double pocket - 15 X
11X4 with White Cards
As per Req. Per Pcs
81 Paper Cutter Blade SPS Per Unit
82 Scale/Ruler 12" Steel Camlin Per Unit
83 Calculator - 12 digit Citizen Per Unit
84 Plastic Document tray Omax Per Unit
85 Multipurpose Self Adhesive Sticker Label
(24MPL)100 Sheet
Novajet Per Pkt.
86 Multipurpose Self Adhesive Sticker Label
(16MPL) 100 Sheet
Novajet Per Pkt.
87 Multipurpose Self Adhesive Sticker Label
(12MPL) 100 Sheet
Novajet Per Pkt.
88 Multipurpose Self Adhesive Sticker Label
(8MPL) 100 Sheet
Novajet Per Pkt.
89 Multipurpose Self Adhesive Sticker Label
(2MPL) 100 Sheet
Novajet Per Pkt.
90 Wall Clock Round-medium (With IDBI Logo)
Orpat Per Unit
91 Stapler Remover SR.100 Kangaroo Per Unit
92 Stapler Remover SR.300 Kangaroo Per Unit
93 Stapler Remover SR.500 Kangaroo Per Unit
94 Visiting Card Album As per Req. Per Unit
95 Self Ink Rubber stamp Sun Per Unit
96 I Card prntg Acrylic with card holder& Belt with
As per Sample Per Pcs
22 of 31
IDBI Format
97 Rubber stamp Digital (16 digits)
As per Req. Per Unit
98 Numbering Machine Ink As per Req. Per Unit
99 Date Rubber Stamp As per Req. Per Unit
100. Numbering Machine As per Req. Per Unit
101 Water Drinking glass 250 ml 6 Pcs
Ocean Thailand Per Box
102 Steel Spoon (As per Sample)
Classic Per Dozen
103 Tea Cup (6 Pcs per box) Oasis/Mark Per Box
104 Tea Cup with soccer (6 Pcs per box)
Oasis/Mark Per Box
105 Paper Plate – Silver Small (50 pcs)
As per Req. Per Pkt.
106 Paper Plate–Silver Medium (50 pcs)
As per Req. Per Pkt.
107 Plastic Bag - 10 ¼” x 14” - p.p. 350 micron Selling
bag
As per Req. Per Kg.
108 Plastic Glass 200 ml As per Req Per Pkt.
109 Plastic Glass 250 ml As per Req Per Pkt.
110 Small Box file kangaroo clips- IDBI Bank logo and
name in Hindi and English
Kangaroo Per Unit
111 Tag Green Colour As per Sample Per Pkt.
112 Raasi ( Sutli ) As per Req. Per Roll
113 Rechargable Emergency Light
Bajaj Per Unit
114 White Board Stand Metal As per Req Per Sq.Ft.
115 Banner Printing As per Req Per Sq.Ft.
116 Fevicol tube small 8Gms Fevistick- Pedilite Per Unit
117 Round Date & Time Received Stamp
Dolphin - As per Sample Per Unit
118 Rectangular Date & Time Received Stamp
Dolphin - As per Sample Per Unit
119 Round Stamp Small As per Sample Per Unit
120 Round Stamp Medium As per Sample Per Unit
121 Round Stamp Big As per Sample Per Unit
122 Rexine Box File SVS 1565 Kangaroo Clip
Kangaroo Per Unit
123 Plastic Box file Kangaroo Per Unit
124 Plastic Spring File Kangaroo Per Unit
125 Eveready Cell AA Eveready Per Unit
126 Eveready Cell AAA Eveready Per Unit
23 of 31
127 Sunny Phenyl Green - 1 Ltr.
R. S. Industries Per Can
128 Plastic Mop Clip Good Quality per pc
129 Mop Refill Good Quality per pc
130 Mop Dandi Good Quality per pc
131 Soft Broom Big Gala per pc
132 Tiger acid TIGER per pc
133 Table White Duster Good Quality per pc
134 Yellow Duster Big Good Quality per pc
135 Washing Powder for washing plates
Nirma 1 kg
136 Tissue Paper Napkin ( 40 Sheet )
Prince Per pkt
137 Scotch Brite Double 3M India Ltd per pc
138 Washing Powder for washing plates
Vim 1 kg
139 Washing Powder Wheel Active 1 kg
140 Odopic Powder Odopic 1 kg
141 Water Bottle – 1 Ltr. Pearl Pet Per pc
142 Bottle Brush Good Quality Per pc
143 Mortein Hit Spray Cockroach/Mosquito - Big
Reckitt Benckiser Per pc
144 Tea Serving Tray - Big Prince Per pc
145 Tea Serving Tray - Medium
Prince Per pc
146 Tea Serving Tray - Small Prince Per pc
147 Garbage Bag Loose - Big size 30*50
Jumbo 1 kg
148 Ala (As per Requirement)
Ala Per Ltr
149 Dettol Hand Wash Pump 250ml
Hindustan Unilever Ltd. Per Bottle
150 Tissue Paper Napkin ( 40 Sheet )
Prince Per pkt
151 Tiger Acid floor cleaner Tiger Per unit
152 Room freshener spray Branded Per unit
153 Odonil Branded Per unit
154 Tissue toilet roll branded Per unit
155 Scotch Brite Double 3M India Ltd per pc
156 Key chain Plastic key chain-idbi sample
Per pc
157 File Clip Per Packet Per pc
158 Whitener Vorrection fluids single kores
Per pc
159 Spiral Note Pad Pad no 8 Per Pc
160 Notice board Pin Plastic Board Pins Per Box
24 of 31
161 File Box file(Eco/Gold) Per Pc
162 Box file(lamination) Per Pc
163 Spring File IDBI Printing Per Pc
164 Register Inward/Outward 4 quire Per Pc
165 Ledger Ruled register per quire
per quire
166 Printer Paper A4 size 75GSM Copy Power Bilt
Per box
167 A4 size 75GSM Copy Eco green
Per box
168 Chart paper Green colour Per peice
169 Ledger Paper Green Paper 80gsm 500 sheet A4 size
Per packet
170 Green paper 80 gsm 500 sheet legal size
Per packet
171 Paper Shredder Per piece
172 Computer Stationery Paper
15*12 80 gsm Sunshine Per box
173 Envelops with printing Cloth envelop 10*12 with IDBI 3 color printing
Per thousand
174 Cloth envelop 12*16 with IDBI printing
Per thousand
175 Cloth envelop 12*16*2 with IDBI printing
Per thousand
176 Small white envelops 91/2-41/2 with IDBI
Printing
Per thousand
177 Small white envelops 91/2-41/2 without IDBI
Printing
Per thousand
178 Printed book/Pad Aof return sheet Per piece
179 Journal Voucher Per piece
180 Misc return Form Per piece
181 Visiting card Visiting card 3 colour Front Back
Printing(Hindi&English)
Per piece
182 Spike Guard Spike Guard Per piece
183 Telephone cord wire Receiver Cord wire Per piece
184 Cartridge(New &refilling) HP 55A/HP 64 A TONER Per piece
25 of 31
In words :( Rupees…………………………………………………………………………………………only)
Signature:
Name of the Authorized Person :
Designation:
Company Seal:
26 of 31
Annexure – V
Contract Form
(To be submitted by the Successful Bidder)
THIS AGREEMENT made at………………… the ………day of ……………………. 2018 between
IDBI BANK LIMITED, a company registered under the Companies Act, 1956 (1 of 1956) and a
banking company within the meaning of Section 5 (c) of the Banking Regulation Act, 1949 (10 of
1949) and having its registered office at IDBI Tower, WTC Complex, Cuffe Parade, Mumbai – 400
005 and one of its vertical at IDBI BANK, RPU Pune – 411045 (hereinafter called “the Purchaser”
which expression shall unless it be repugnant to the subject, context or meaning thereof shall be
deemed to mean and include its successors and assigns) of the ONE PART
AND
……………. (Name of Successful Bidder) of …………………… (Please specify the registered office
of the Successful Bidder) (Hereinafter called “the Vendor” which expression shall unless it be
repugnant to the subject, context or meaning thereof shall be deemed to mean and include its
successors) of the OTHER PART;
The Purchaser and Vendor are hereinafter collectively referred to as "Parties" and individually as
Party.
WHEREAS the Purchaser vide Tender No. _____ dated ______ (the Tender) invited bids for
engagement of Supply of Stationery items, Housekeeping Material viz. ------------ (“the
Services”) and the Vendor has accepted the Tender for rendering of the Services for the sum of
……………………… (Contract Price in Words and Figures) (Hereinafter called “the Contract Price”).
WHEREAS the Vendor has represented that it is engaged in the business of providing the Services and has all the requisite skills, experience and necessary facilitates for providing/rendering/delivering the Services to the Purchaser. WHEREAS the Purchaser, relying upon the representations and warranties made by the Vendor, has accepted the quotation for rendering/delivering the Services as per the Contract Price. The Parties hereby enter into this Agreement to provide the Service(s), on the terms and conditions appearing hereinafter.
NOW THIS AGREEEMENT WITNESSETH AND IT IS HEREBY AGREED BY AND BETWEEN
THE PARTIES HERETO AS FOLLOWS:
27 of 31
1) In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Tender / Conditions of Contract referred to.
2) The signed original copy of the Tender submitted by the Vendor with the Purchaser shall
form an integral part of this Contract Form.
a. The parties hereto by way of abundant precaution do hereby agree, admit and
declare that all the contractors’ representations, warranties and undertakings
recorded in the Tender shall be deemed to be incorporated and adopted herein by
reference to, constitute and form an integral part of this Contract Form.
b. Each of the representations, warranties and undertakings of the Contractor
contained in the RFP shall be deemed to have been made as of the date hereof.
3) In consideration of the payments of the Contract price in accordance with and subject to
terms and conditions contained in the Tender to be made by the Purchaser to the Vendor
as hereinafter mentioned, the Vendor hereby agrees and covenants with the Purchaser to
provide/render the Services and to remedy defects, if any therein, strictly in conformity in all
respects with the provisions of the Contract.
4) The Purchaser hereby agrees and covenants to pay the Vendor in consideration of the
Vendor i) rendering of the Services; , ii) furnishing necessary undertakings Indemnity; and
iii) the remedying of defects, if any therein, the Contract Price or such other sum as may
become payable under the provisions of the Contract at the times and in the manner
prescribed by the Contract.
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed on
the day, month and year first above written.
Signed and Delivered by the within named
Signature :
Name :
Date : ..........................
IN THE PRESENCE OF
1. Signature
Name : .................................
2. Signature
Name : .................................
28 of 31
Address : ................................. Address : .................................
Signed and Delivered by ..................................
the within named
M/s. ..................................
..................................
Date : .......................
IN THE PRESENCE OF :
1. Signature
Name : .................................
Address : .................................
2. Signature
Name : .................................
Address : .................................
Deed of Indemnity
(To be submitted by the Successful Bidder) On Rs. 500/- Stamp Paper
This Deed of Indemnity executed at Pune on the ______ day of _______ by
________________________________________<insert name of the Successful Bidder> (hereinafter referred to
as “the Obligor” which expression shall unless it be repugnant to the context, subject or meaning thereof, shall
be deemed to mean and include successors and permitted assigns);
IN FAVOUR OF
IDBI Bank Limited, a company registered and incorporated under the Companies Act, 1956 (1 of 1956)
and a banking company within the meaning of section 5 (c) of the Banking Regulation Act, 1949 (10 of 1949)
having its registered office at IDBI Bank, RPU Pune Baner Pashan Link Road Village Baner -411045 (hereinafter
referred to as “Bank” which expression shall, unless it be repugnant to the subject or context or meaning
thereof, be deemed to mean and include its successors and assigns)
Now, the Bank and Obligor wherever the context so permits, shall hereinafter collectively refer to as the
“Parties” and individually as a “Party”.
WHEREAS
1) The Obligor has
29 of 31
a) offered to supplying general stationery items, paper items, pre-printed stationery items and
Computer Consumables (“Services”)as inclusively stated under sections Scope of Work /Service
Level Expectations;
b) Represented and warranted that they have obtained all permissions, consents, licenses,
registrations, confirmations, approvals from all authorities, both regulatory and non-regulatory,
including statutory or otherwise, local, municipal, governmental, quasi governmental, as are
required under Applicable Laws for executing the Services to the Bank and also represented and
covenanted that all above approvals shall remain in force during contract period;
c) Represented and warranted that the aforesaid Services offered to Bank do not violate any
provisions of the applicable laws, regulations or guidelines including legal and environmental. In
case there is any violation of any law, rules or regulation, which is capable of being remedied the
same will be got remedied immediately to the satisfaction of Bank;
d) Represented and warranted that they are authorized and legally eligible and otherwise entitled and
competent to enter into such contract(s) with Bank;
2) The Bank, relying and based on the aforesaid representations and warranties of the Obligor, has agreed to
avail the services of the Obligor on the terms and conditions contained in its Contract dated
____________________ (the Contract) with the Obligor;
3) One of the conditions of the aforesaid Contract is that the Obligor is required to furnish an indemnity in
favor of Bank indemnifying the latter against any loss, damages or claims arising out of any violations of
the applicable laws, regulations, guidelines during the execution of its services to Bank over the contract
period as also for breach committed by the Obligor on account of misconduct, omission and negligence by
the Obligor.
4) In pursuance thereof, the Obligor has agreed to furnish an indemnity in the form and manner and to the
satisfaction of Bank as hereinafter appearing;
NOW THIS DEED WITNESSETH AS UNDER:
In consideration of Bank having agreed to award the aforesaid contract to the Obligor, more particularly
described and stated in the aforesaid Contract, the Obligor do hereby agree and undertake that:
1. The Obligor shall, at all times hereinafter, save and keep harmless and indemnified Bank, including its
respective directors, officers, and employees and keep them indemnified from and against any claim,
demand, losses, liabilities or expenses of any nature and kind whatsoever and by whomsoever made in
respect of the said contract and any damage caused from and against all suits and other actions that may be
instituted taken or preferred against Bank by whomsoever and all losses, damages, costs, charges and
expenses that Bank may incur by reason of any claim made by any claimant for any reason whatsoever or by
anybody claiming under them or otherwise for any losses, damages or claims arising out of all kinds of
accidents, destruction, deliberate or otherwise, direct or indirect, from those arising out of violation of
30 of 31
applicable laws, regulations, guidelines and also from the environmental damages, if any, which may occur
or result from the terms of the Contract. .
2. The Obligor further agrees and undertakes that the Obligor shall, during the Contract period, ensure that all
the permissions, authorizations, consents are obtained from the local and/or municipal, statutory,
regulatory and/or governmental authorities, as may be required under the applicable laws, regulations,
guidelines, orders framed or issued by any appropriate authorities.
3. The Obligor further agrees to provide complete documentation of all sub-systems, operating systems,
systems software, utility software and other software, they are having. The Obligor shall also provide
licensed software for all software services, whether developed by it or acquired from others for performing
the obligations under the Contract. The Obligor shall also indemnify and keep indemnified IDBI against any
levies / penalties / claims / demands litigations, suits, actions, judgments, and or otherwise ion account of
any default and or breach and or otherwise in this regard.
4. If any additional approval, consent or permission is required by the Obligor to execute and perform the
Contract during the currency of the Contract, they shall procure the same and/or comply with the
conditions stipulated by the concerned authorities without any delay.
5. The obligations of the Obligor herein are irrevocable, absolute and unconditional, in each case irrespective
of the value, genuineness, validity, regularity or enforceability of the aforesaid Contractor the insolvency,
bankruptcy, re-organization, dissolution, liquidation or change in ownership of Bank or Obligor or any other
circumstance whatsoever which might otherwise constitute a discharge of or defense to an indemnifier.
6. The obligations of the Obligor under this deed shall not be affected by any act, omission, matter or thing
which, would reduce, release or prejudice the Obligor from any of the indemnified obligations under this
indemnity or prejudice or diminish the indemnified obligations in whole or in part, including in law, equity or
contract (whether or not known to it, or to Bank).
7. This indemnity shall survive the aforesaid Contract.
8. Any notice, request or other communication to be given or made under this indemnity shall be in writing
addressed to either party at the address stated in the aforesaid Contract and or as stated above.
9. This indemnity shall be governed by, and construed in accordance with, the laws of India. The Obligor
irrevocably agrees that any legal action, suit or proceedings arising out of or relating to any this indemnity
may be brought in the Courts/Tribunals at Mumbai. Final judgment against the Obligor in any such action,
suit or proceeding shall be conclusive and may be enforced in any other jurisdiction, by suit on the
judgment, a certified copy of which shall be conclusive evidence of the judgment, or in any other manner
provided by law. By the execution of this indemnity, the Obligor irrevocably submits to the exclusive
jurisdiction of such Court/Tribunal in any such action, suit or proceeding.
31 of 31
10. Bank may assign or transfer all or any part of its interest herein to any other person. Obligor shall not assign
or transfer any of its rights or obligations under this indemnity, except with the prior written consent of the
Bank.
The words and expressions not specifically defined shall have the same meanings as are respectively assigned to
them in the Bid Document.
IN WITNESS WHEREOF the Obligor has signed these presents on the day, month and year first above written.
Signed and Delivered on behalf of ) ( ___________________ ) by the hand of ___________________,) _________, the authorized official )
of the Obligor )