© 2013 The McGraw-Hill Companies, Inc. All rights reserved.

Chapter 10

Productivity Center and Utilities

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-2

• 10.1 Bulletin Board• 10.2 Integrated Faxing• 10.3 Time Clock• 10.4 My Websites• 10.5 Calculators• 10.6 Patient Database Reporting• 10.7 Patient Archive

Chapter 10 Learning Outcomes

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-3

• Archive• Clinical Quality Measures (CQMs)• Conversion Calculator• InterFax• Pregnancy Estimated Delivery Date (EDD)

Calculator• Time Clock System

Chapter 10 Key Terms

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-4

• Productivity Center– Available from the Practice View Screen– Includes:

• Posting a message on the clinic’s bulletin board• Locating and importing file cabinet documents• Checking inbound and outbound faxes• Creating urgent messages and to-do items• Accessing the user’s preset favorite websites

• Utilities– Available from the Practice View Screen– Includes:

• Calculator• Medical Screenings• Reports and Form Letters• One-touch Scanning

Overview

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-5

LO 10.1 Bulletin Board

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-6

• Place general messages for others in the clinic to see

• Network defined• Color-code for

organization• Check regularly• Print as necessary

Bulletin Board

LO 10.1

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-7

LO 10.2 Integrated Faxing

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-8

• Interfaces with Interfax– Allows users to send

and receive faxes to and from any client computer

• Electronically fax any document that can be printed

• Access SpringCharts address book to locate fax numbers

Integrated Faxing

LO 10.2

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-9

• Outbound Fax History– Shows recently sent faxes

displaying:• Status• Recipient• Destination Fax• Subject• Date of Submission• Date of Completion

• Inbound Fax List– Displays:

• Sender’s Fax Number• Time Received• Number of Pages

– Store in Patients’ Charts and other folders

Outbound/Inbound Faxing

LO 10.2

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-10

LO 10.3 Time Clock

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-11

• Use Administrator Panel to enable time clock

• Administrator clock displays all employee data

• Time clock reports can be printed

• Time change request

Time Clock

LO 10.3

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-12

LO 10.4 My Websites

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-13

• Lists personal websites to provide rapid access to Internet-based knowledge systems

• Users can edit websites as needed

My Websites

LO 10.4

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-14

LO 10.5 Calculators

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-15

• Conversion – Converts imperial units to metric

measurements – Converts metric measurements to

imperial units• Pregnancy

– Select the Last Menstrual Period date– Calculates the approximate fetal age

and delivery date• Simple

– Processes simple calculations• Addition• Subtraction• Multiplication• Division

Calculators

LO 10.5

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-16

LO 10.6 Patient Database Reporting

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-17

• Search patient database by:– Diagnosis– Medications– Procedures– Tests– Insurance Companies– Employers– Providers

• Form Letters– Print or E-mail form letters to all

patients that fit search criteria• Reports

– Pull reports from search criteria to list demographics and cross reference procedures and/or diagnoses

Patient Database

LO 10.6

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-18

LO 10.7 Patient Archive

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-19

• Remove a patient from patient list but retain access to records

• Locate archived patients by:– Last name– First name– Birth date– Address– City– State– Zip code– SS #– Other criterion

• View or print archived patient’s chart records

Patient Archive

LO 10.7

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-20

LO 10.1 Demonstrate how to post a new item on the EHR’s Bulletin Board• The Productivity Center and Utilities menus bring together in one place some of the most common functions of SpringCharts• Bulletin Board– Network-defined and contains general messages for

all in the clinic to read and print– Each user needs to routinely check the Bulletin Board

for new messages; there is no automatic announcement when items are placed on the board.

Chapter 10 Summary

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-21

LO 10.2 List the steps to send and receive electronic faxes• SC interfaces with InterFax (www.Interfax.net) to allow users to send and receive faxes over the Internet to and from any SpringCharts client computer• Fax anywhere the print function is available• Check status in Outbound Fax History• Reference incoming faxes in Inbound Fax List• Send internal e-mail to the authorized user notifying the user a fax has been received• Store incoming faxes directly in the patient’s File Cabinet in the care tree

Chapter 10 Summary

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-22

LO 10.3 Use the Time Clock feature• Records users’ time in and out of the workplace• Administrator receives all the employees’ time clock information.• Request time change from administrator• Administrator can run reports to analyze employees’ work time

Chapter 10 Summary

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-23

LO 10.4 Set up and use the My Websites feature.• Lists websites that provide rapid access to Internet-based knowledge systems• User-defined so all users can have their own unique list of website links

Chapter 10 Summary

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-24

LO 10.5 Demonstrate the use of three types of electronic calculators• SpringCharts contains three types of calculators: conversion, pregnancy, and simple calculators– Conversion Calculator converts imperial units to

metric measurements and vice versa– Pregnancy Calculator calculates estimated date of

delivery– Simple Calculator processes basic algorithms

Chapter 10 Summary

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-25

LO 10.6 Perform a search of the medical database• ONC requires all certified EHR programs have the ability to report on clinical quality measures

– (CQMs) and list patients by diagnoses– EPs are required to report on 3 mandatory clinical measures and then

select another 3 CQMs from an alternate list of 41 measures• Exempt specific patients from reports generated from the database• Sort patients by 10 categories and search the database for still-open encounter notes• Create and send form letters to the list of selected patients.• Create mailing labels• Generate reports from lists of patients that include demographic information and are cross-referenced to specific procedures and diagnoses recorded in the patients’ charts

Chapter 10 Summary

© 2013 The McGraw-Hill Companies, Inc. All rights reserved. 10-26

LO 10.7 Describe how to archive a patient’s records• Patient’s record can be archived– The patient then no longer appears in the routine

search function; however, the medical record is not removed from the EHR program

• Archived patient data can be viewed and printed, and the patient record can be reactivated if needed

Chapter 10 Summary