© 2012, Region One Education Service Center. Unlike a formula grant, a discretionary grant awards...

Changes Effective Immediately

Grant Management

Processes

© 2012, Region One Education Service Center

Unlike a formula grant, a discretionary grant awards funds on the basis of a competitive process. The department reviews applications, in part through a formal review process, in light of the legislative and regulatory requirements and published selection criteria established for a program. The review process gives the department discretion to determine which applications best address the program requirements and are, therefore, most worthy of funding.

Ed. Gov U.S. Dept of Education.


Discretionary Grant Definition

Formula grant programs are noncompetitive awards based on a predetermined formula. These programs are sometimes referred to as state-administered programs. The OSEP-administered Individuals with Disabilities Education Act (IDEA) has three formula grant programs, the Grants to States program authorized by Part B Section 611 for children ages 3 through 21; the Preschool Grants program authorized by Part B Section 619 for children ages 3 through 5; and the Grants for Infants and Families program authorized by Part C for infants and toddlers, ages birth through 2 and their families. ◦ ED.gov. U.S. Dept. of Education


Formula Grant Definition

Federal Entitlements, Division of Grants Administrationhttp://www.tea.state.tx.us/index2.aspx?id=5047&menu_id=2147483678

Formula Funding Program Information (lists Federal Programs and State Programs

http://www.tea.state.tx.us/index4.aspx?id=5047&menu_id=2147483678

Entitlements for State Program, Division of Grants Administrationhttp://www.tea.state.tx.us/index2.aspx?id=8139&menu_id=2147483678

Competitive Grant Selection List, Division of Grant Administrationhttp://www.tea.state.tx.us/index2.aspx?id=2147487872#2012-2014


Websites







http://www.tea.state.tx.us/index2.aspx?id=2147487872

All state and Federal grants will have a 20% threshold of total grant award per month, with the percentage aggregated each month

All expenditures above 20% will require amendments. Additional information may be needed by TEA to justify.

Previously- different percentages were allowed per month. (depending on type of grant, some were aggregated across months others did not)

Applies to: Formula grants, state funded Formula grants, federally funded Discretionary competitive, state funded Discretionary competitive, federally

funded Discretionary noncompetitive, state funded Discretionary noncompetitive,

federally funded


Expenditure reimbursement Request Threshold

No amendment needed in either formula or discretionary grant application as long as amounts do not exceed 25% of total approve budget and no line item is being added.

If Discretionary grantees decides to change the scope or objectives of the program, grantee will still amend the application.

Previously- some grants had different variances of 25% of total budgeted amount while others had the 25% in the class/object code.

Applies to: Formula grants, state funded Formula grants, federally funded Discretionary competitive, state funded Discretionary competitive,

federally funded Discretionary noncompetitive, state funded Discretionary

noncompetitive, federally funded


25% Budget Amendment Variance

No amendment will be required to be submitted for changes made to the approved application for most state-funded formula and state-funded discretionary noncompetitive grants,

However, on certain types of programmatic changes it may require notification and or discussion with TEA program office.

This Flexibility does not apply to any grant over $1M; to new nonprofit grantees; or to new charter school grantees.

Previously, all budgetary changes required amendments.

Applies to: Formula grants, state funded Discretionary noncompetitive, state funded


Amendments to Specific State-Funded Grants

When entering the estimated number of positions, district will not be required to amend as long as the actual number of positions is not increase or decrease by more than 20%

Specific types of positions must be approved, otherwise an amendment needs to be submitted to add new position.

Previously- Any change in positions or number of positions required an amendment.


Amendments to Increase/Decrease Payroll Positions

Applies to: Formula grants, federally funded

Formula grants, state funded; for grantees with NOGAs over $1M, new charter schools, and new nonprofit grantees.

Discretionary noncompetitive, federally funded

Discretionary noncompetitive, state funded; for grantees with NOGAs over $1M, new charter schools, and new nonprofit grantees.


Amendments to Increase/Decrease Payroll Positions cont.

A budget minimum in any class/object code will be allowed.

This will allow the grantee a flexibility to implement the 25% budget amendment variance discussed earlier.

Items requiring specific approval are required to be budgeted in the original application or added via an amendment before grant funds may be expended on the item.

Previously; Placeholder flexibility existed in some grant programs but not other.

Applies to: Formula grants, state funded Formula grants, federally funded Discretionary competitive, state funded Discretionary competitive federally funded Discretionary noncompetitive, state funded Discretionary noncompetitive federally

funded


Minimum Budget Placeholders

Omar ChavezMigrant/Title I Coordinator

(956) [email protected]


mailto:[email protected]

© 2012, Region One Education Service Center. Unlike a formula grant, a discretionary grant awards...

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