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Transcript of © 2008 Prentice Hall | Pearson Education 1 Microsoft Office PowerPoint 2007 In Business Core...
© 2008 Prentice Hall | Pearson Education 1
Microsoft Office PowerPoint 2007 In Business
Core Chapter 1
Basic PowerPoint
© 2008 Prentice Hall | Pearson Education 2
Objectives
Understand the importance of presentation skills required by business professionals.
Learn how to effectively plan, collect, and deliver proper information.
Explain the evolution of presentation tools.
Identify the basic functionality available when starting PowerPoint.
Explain how to create an effective outline in PowerPoint.
© 2008 Prentice Hall | Pearson Education 3
Introduction Effective communication skills
Communication tool
Proper planning
Presentation failure
© 2008 Prentice Hall | Pearson Education 4
Business Communication, Influence, and Decision Making
Good decision making
Industry standard
Meaningful information
© 2008 Prentice Hall | Pearson Education 5
High Impact Communication and Decision-Making
Decisions can impact the economic well-being of the organization. Information
Decision
© 2008 Prentice Hall | Pearson Education 6
PowerPoint training
Presentation skills
High Impact Communication and Decision-Making
© 2008 Prentice Hall | Pearson Education 7
Presentation aids Flip charts Transparencies Electronic presentation software
PowerPoint – The Electronic Flip Chart and Transparency
© 2008 Prentice Hall | Pearson Education 8
Slides Graphics and Charts Bullets
Theme and Templates
PowerPoint Concepts and Terminology
© 2008 Prentice Hall | Pearson Education 9
Microsoft Office Suite
Audio, video clips, and links
E-mail and Web Sites
PowerPoint Concepts and Terminology (Continued)
© 2008 Prentice Hall | Pearson Education 10
Presentation length
Slide reading
Slide balance
Font sizing
Common Mistake – Death by PowerPoint
© 2008 Prentice Hall | Pearson Education 11
Plan well
Four step planning process Step 1:Objectives Step 2: Audience Step 3: Key messages/decisions Step 4: Time
Plan First, Validate, Then Create
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Incomplete Planning Required information Four step planning process Expectations Outline
Common Mistakes
© 2008 Prentice Hall | Pearson Education 13
The outline should have the following five sections: Title Agenda Introduction Body Conclusion
Creating an Outline
© 2008 Prentice Hall | Pearson Education 14
Audience up to speed
Introduction time
Wrap up
Common Mistake – Spending Too Much Time on the Introduction
© 2008 Prentice Hall | Pearson Education 15
The PowerPoint Tour
Common look and feel
Blank presentation
© 2008 Prentice Hall | Pearson Education 16
Figure 1.1 Blank PowerPoint Presentation
Current Slide paneSlides/Outline
pane
Notes pane
Ribbon
Quick Access toolbarMicrosoft
Office Homebutton
© 2008 Prentice Hall | Pearson Education 17
The PowerPoint Tour (Continued)
Quick Access Toolbar Additional commands Default commands Relocation
© 2008 Prentice Hall | Pearson Education 18
The PowerPoint Tour (Continued)
Ribbon panel Command groups Tab Some tabs and groups are displayed only as
needed Text block selection
© 2008 Prentice Hall | Pearson Education 19
Figure 1.2 Home tab
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Figure 1.3 Insert tab
© 2008 Prentice Hall | Pearson Education 21
Figure 1.4 PowerPoint Slides View
© 2008 Prentice Hall | Pearson Education 22
Figure 1.5 PowerPoint Outline View
© 2008 Prentice Hall | Pearson Education 23
Video Workshop – Communication and Decision Making
The purpose of this workshop is to complete the four step planning process and create an outline.1. Introduction to
PowerPoint2. Analyzing a
Presentation Request3. Compete the four step
planning process4. Create an outline
© 2008 Prentice Hall | Pearson Education 24
Exercise: Planning a PresentationWhy Do I Need This?
Before you enter the business world, you will be required to deliver presentations in school. This exercise is an example of the type you will
receive as a student. Go to FedEx Web Site. (
http://www.fedex.com/us/about/) Using the Web Site, create a 15-minute
presentation on how FedEx expanded their portfolio of services, why they were able to do that, and the impact to their business results.
© 2008 Prentice Hall | Pearson Education 25
Exercise: Planning a PresentationWhy Do I Need This? (Continued)
1. Answer the following questions in the planning process: What is the objective? Who is the audience? (Hint: Is it the professor,
the students, or both?) What are the key messages? How much time do you have?
2. Create an outline that covers the scope of the assignment in the allotted time.
© 2008 Prentice Hall | Pearson Education 26
Problem & ExerciseWhat’s Wrong with this Presentation?
Read the Anecdotes “PowerPoint in Practice” in Chapter 1. Create an outline that answers the following
questions:1. What are the objectives?2. Who is the audience?3. What are the key messages/decisions?4. How much time do you have?
© 2008 Prentice Hall | Pearson Education 27
Problem & ExerciseWhat’s wrong with this Presentation?
Questions for Discussion1. Which planning steps did the sales rep either
violate or completely ignore with their original methods?
2. What potentially bad business decisions could have been made by the area manager due to the poor communication in this situation?
3. How will you know if the area manager’s objectives or needs change?
4. What other business or academic scenarios can you think of that could benefit from creating a standard, reusable presentation?
© 2008 Prentice Hall | Pearson Education 28
Conclusion
Effective presentation skills are required by business professionals.
Talking to whom is requiring the presentation is the key to proper planning, collecting. and delivering effective presentations.
Creating an outline after following the four step planning process is required.
PowerPoint is a part of the Microsoft Office suite that provides a consistent look and feel across applications.