Post on 28-Jul-2018
HR Overview
DFAS CSR Workshop April 2017
CHRA Payroll Liaison Officer Rhonda Lindsey
Objectives
Payroll Interface HR Payroll Timelines Reporting Personnel Problems HR Responsibilities
Objectives (cont)
Coding Issues New Org/UIC Codes Change in Work Schedule in middle of pay period Absent-US and Work Schedule coded with P TSP Election (TSP-1) Student Loan Repayments CENTCOM Coding
Civilian Human Resources Agency (CHRA)
Europe Region Far East Region Southwest Region West Region North Central Region Northeast Region South Central Region Civilian Personnel Record Center (CIVPRC)
CIVPRC-Kansas & CIVPRC-Illinois
Key Players Manager Resource Management Office (RMO) Civilian Personnel Advisory Center (CPAC) Customer Service Representative (CSR) Civilian Personnel Record Center (CIVPRC) Army Benefits Center (ABC-C) Defense Finance & Accounting Service (DFAS) Employee
Payroll Interface
Leave and Earning Statement and pay check
Payroll Technician intervention
Update DCPS
CSR intervention
Timekeeper updates DCPS
Employee and Manager input
Processing Center updates DCPDS(SF50)
Processing Center updates DCPDS(SF50)
Employee and Manager input
Timekeeper updates DCPS
CSR intervention
Leave and Earning Statement and pay check
Update DCPS
Payroll Technician intervention
HR Payroll Timelines
Reporting Personnel Problems
To report a Personnel issue Wait until the second Tuesday of the pay
period
Forward issue to CPAC
After 2 weeks and 2 days, contact CPAC again
Follow timelines prescribed in Army Civilian CSR and Timekeeper Guide to Avoid and Report Pay Problems
HR Responsibilities
Process various Personnel actions
Maintain view access to DCPS
Input pay problems/system problems into ARS Remedy
Keep current on Payroll/Personnel Workarounds
Research and reconcile Payroll Recon
HR Responsibilities
Inquire in DCPS to ensure new Org/UIC has been established
Review Pay500 Status Report to check status of Personnel action
Review and resolve Pay Rejects daily
Assist Pay Techs with questions related to actions rejecting to the Payroll Invalid Report
New Org/UIC Codes
Majority of problems with new hires
HR creates org and provides codes to CSR
CSR adds required information
ARS Remedy ticket template is submitted to DFAS with both the CSR and HR information
Coding Issues
Coding Issues
If an employee changes work schedule in the middle of the pay period, the effective date will be set using the following guidelines.
Change in Work Schedule
Coding Issues
From Part-time to Full-time: set the effective date to the first day of the NEXT pay period
From Full-time to Part-time: set the effective date to the first day of the CURRENT pay period
Change in Work Schedule
Coding Issues
Employee is not pending separation
Timekeeper should record appropriate type of leave on appropriate date
Absent-US and Work Schedule coded with P
Coding Issues
TSP elections are coded by HR and flowed to DCPS
CSRs should not accept TSP-1 form and remedy to DFAS
TSP Election (TSP-1)
Coding Issues
All Student Loan Repayment issues should be worked by HR
If employee notifies CSR with new address or vendor information, information should be forwarded to local CPAC
CPAC will provide to CIVPRC to file in OPF and notify DFAS
Student Loan Repayments AUTONOA Tool is used by some organizations.
Student Loan Repayments
Coding Issues
If eligible, the CENTCOM coding allows the employee to be paid at the higher pay cap limits
If employee notifies CSR because monies are cutback due to pay caps, CSR should refer the employee to their manager to ensure they have been reported as eligible
CENTCOM Coding
Coding Issues
Each year, DoD issues the delegation / guidance memorandum
Army then issues their delegation memorandum
Once both are issued, Command POCs are advised to submit names of eligible employees
CENTCOM Coding
Coding Issues
Once the eligible names are received, the records are coded and cutback monies for the current year are automatically paid
If monies are due from prior year, a manual calculation and payment is required by DFAS
CENTCOM Coding
Coding Issues
Since the delegation is only for the current calendar year, at the end of the last pay period of the year in which the monies will be paid in the current calendar year, the coding is terminated
The process then starts again for the new calendar year
CENTCOM Coding
In summary:
Payroll Interface
HR Payroll Timelines
Reporting Personnel Problems
HR Responsibilities
Coding Issues
Questions?
HR OverviewObjectivesObjectives (cont)Civilian Human Resources Agency (CHRA)Key PlayersPayroll InterfaceHR Payroll TimelinesReporting Personnel ProblemsHR ResponsibilitiesHR ResponsibilitiesNew Org/UIC CodesCoding IssuesCoding IssuesCoding IssuesCoding IssuesCoding IssuesCoding IssuesCoding IssuesCoding IssuesCoding IssuesIn summary:Questions?