Post on 21-Dec-2015
www.regouniversity.comClarity Educational Community
Financial Management Overview
Presented by: David Wachsmann & Jen Scarlato Prepared: 4/10/2015
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Agenda• Overview of Financial Components• Value of Financial Management• Challenges• Rego Keys to Success• Questions
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Major Financial Management Components• Field Architecture, Entities, Departments, Locations• Calculating Rates with the Rate Matrix• Financial Plans – Benefit, Cost, Budget• Portfolio Financial Analysis• Financial Integrations
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Architecture of Financial FieldsBy Object
ResourceDepartment
LocationRole
Resource ClassTransaction ClassInput Type Code
InvestmentDepartment
LocationWIP Class
Investment ClassCharge Code
Cost Type
AssignmentRole
TaskCharge Code
Cost Type
TeamRole
Timesheet EntryRole
Charge CodeInput Type Code
Cost Plan (grouping)Role
Charge CodeTransaction Class
By Field
–Work-based– –Resource-based–
–Resource/Work-based–
WIP ClassInvestment
Charge CodeInvestment
TaskTimesheet Entry
Cost Plan Grouping
Investment ClassInvestment
Cost TypeInvestment
Task
Input Type CodeResource
Timesheet Entry
Resource ClassResource
Transaction ClassResource
Cost Plan Grouping
DepartmentInvestmentResource
LocationInvestmentResource
RoleResource
TeamAssignment
Timesheet EntryCost Plan Grouping
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Leverage Financial Plans
FINANCIAL MANAGEMENT FUNCTIONS
Cost Plan Aggregated Reporting of Financial Cost AttributesTime Scaled EstimatesAvailable to Project Manager
Benefit Plan Reporting of BenefitsAvailable to Project Manager/BA
Budget Plan An Approved Cost Plan“Financial Baseline”
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Portfolio Financial Analysis• Portfolios allow investments to be grouped together based on
specific business rules or commonalities• Financial constraints can be set on a portfolio, which indicate
what the targeted planned costs are for the enterprise to execute the investments that are contained within it
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Portfolio Financial AnalysisInvestments can be measured against the portfolio’s targeted costs. The Planned Capital and Planned Operating costs within the waterline view are derived directly from the cost plans on an investment. This allows the investments within the portfolio to be balanced and prioritized with visibility into the cost to deliver the investments.
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Integration• The primary data that is typically integrated into or out of CA
PPM include:– Labor in Hours– Labor in Dollars– Non-Labor Costs in Dollars
• However…prior to building integrationit is important to have a solid processdefined around financial processingand reporting
CA PPM External Systems
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Value of Financial Management• The more functions brought into CA PPM, the more value from
the Tool– Avoid Multiple Sources for Project Data
• Financial Reporting has “Gravitas:”– We were 200 hours under estimate vs. We were 25,000 under
estimate• Full Financial Forecasting allows for strategic Planning • Optimizing Financial Performance matures project
management practices• Financial Evaluation helps determine to Kill projects…an
important / necessary oversight function
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Challenges – Open Mic
• Have you implemented financials within CA PPM?
• What Goals did you intend to Achieve?
• What issues did you have in implementation or use?
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Challenges
• How do you deal with having different rates for the same role when a role can only have one rate?
• If you need to re-configure financial settings, how do you do this?
• How do you keep CA PPM and the financial system in sync? Do you even try?
• How do you deal with contractor rates? A rate for every contractor?
• How do you get PMs to keep forecasted costs current?
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Keys to Success
• CA PPM is not the General Ledger• Start Simple – Release and Optimize• Involve Finance in in Financial Setup Decisions• Design CA PPM Financial Configuration to Reproduce
existing Reports in Other Formats• Spend Time on Full Financial Architecture / Build
Proof of Concept in NON-PROD Environment• One of the most powerful internal functions in CA
PPM is the integration of Scheduling and Financial Data
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Questions
Phone888.813.0444
Emailinfo@regouniversity.com
Websitewww.regouniversity.com
We hope that you found this session informative and worthwhile. Our primary goal was to increase your understanding of the topic and CA PPM in general.
There were many concepts covered during the session, if you would like to contact any presenter with questions, please reach out to us.
Thank you for attending regoUniversity 2015!