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PROJECT MANAGEMENTFOR WORKING PROFESSIONALS

With David Lieberman

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Agenda• Terms and Vocabulary• Tools for Successful Management• Successfully Starting a Project• Planning for People• Creating the Project Plan• Correctly Estimating Time

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VOCABULARY

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WHAT IS A PROJECT?(official definition)

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Project (defined):

A temporary activity designed to produce a unique product, service, or result.

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PROJECT CONSTRAINTS

Scope Quality

Cost Time

Resources

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Yeah.. I’m going to need that project sooner

than we thought.”

“

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Resources / Cost

Quality / Scope

Time

PROJECT MANAGEMENT

TRIANGLETRIANGLE

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GOALS AND DELIVERABLES

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Goals

Must be Measurable.

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Deliverables

The output of a project that enables the goal to be reached.

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Now, think of a deliverable that will help you reach that goal.

Describe a goal you currently have (can be professional or personal)

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Project Management Process Groups

Initiation Planning Execution

Monitoring and

ControllingClosing

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Project Management Lifecycle

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PROJECT MANAGEMENTFOR WORKING PROFESSIONALS

With David Lieberman

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Can it be a

successful project?

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Can It Be a Successful Project?

Does it have a clearly defined

and measureable

goal?

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Can It Be a Successful Project?

Does it have a clearly defined deliverable?

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Can It Be a Successful Project?

Is it clear who the requestor and

sponsor is?

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Can It Be a Successful Project?

Is it clear who the Project Manager

is?

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Answer these

important questionsbefore proceeding with a project.

Does it have a clearly defined goal?

Y N

Does it have a clearly defined deliverable?

Y N

Is it clear who the requestor and sponsor is?

Y N

Is it clear who the Project Manager is?

Y N

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PROJECT MANAGEMENTFOR WORKING PROFESSIONALS

With David Lieberman

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PROJECT STAKEHOLDERS

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STAKEHOLDER:

DEFINITIONA person who is

actively involved in the project, or

whose interests may be affected by execution or completion of the project.

A stakeholder may also

exert influence over the project and its deliverables.

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STAKEHOLDERGROUPS

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SPONSORProvides

resourcesand

authority

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PROJECT TEAMPerforms activities to produce the project deliverable.

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FUNCTIONAL MANAGERS

Provide human resources

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EXTERNAL PARTNERS• Customers• Vendors• End users• Community / Society

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Stakeholder Management Plan

Step 1: Identify

Stakeholders

Step 2: Anticipate Influence

Step 3: Prioritize Impact

Step 4: Develop Strategy

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Identify Stakeholders Who are the key people who care about the project (and can affect it)?What do they know about the project already?Who knows about the project and can help me understand the situation?

Who doesn’t know about the project, but should?

Who might oppose the project?

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Identify Potential Stakeholder Problems

Who might oppose the project?

What might they dislike about the project?

Might any stakeholders have hidden or additional agendas?

Should I consider any bias factors with the stakeholders?

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Inte

rest

Level

Power Level

Prioritization of Impact

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Stakeholder Relationship to the Project

Prioritization of Impact

Potential Strategies for Obtaining Support or Minimizing Opposition

       

       

       

        

Develop a Strategy!

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Stakeholder Communication (why?)

Frequency Owner

       

       

       

        

Communication Plan

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Project Charter

Titles the Project

Identifies Requirements, Goals, Constraints and

Risks

Gives Project Manager Authority!

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S.T.A.R.R.S.T.A.R.R.1.Situation: The situation was…”

2.Task: “So, I was tasked with…”

3.Action: “So, I took these actions…

4.Results: “Here are the results…”

5.Recommendation: “So, I recommend…”

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PROJECT MANAGEMENTFOR WORKING PROFESSIONALS

With David Lieberman

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break down the work

WBS

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WBS

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WBS REPORT• What kind of event are you

having?• Talk about a couple of ideas

you had / uncovered. • How will you measure the

goal?

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ESTIMATING TIME

effort vs.

duration

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important points!Project

Management Vocabulary

Stakeholder Management

& STARR

Setting Projects Up for Success

Com. Plan & Project Charter

WBS and Duration

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ACTION PLANTOOLS &TAKEAWAYS

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PROJECT MANAGEMENTESSENTIALS

With David Lieberman