Post on 13-Jun-2015
description
Works Management SystemProduct of SoftTech Engineers Pvt. Ltd.
Maharashtra Industrial Development Corporation (MIDC)
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Agenda
• Challenges / Areas of Improvement before WMS implementation
• WMS offering• WMS automation at Maharashtra Industrial
Development Corporation • Key Performance Statistics• Summary
Challenges / Improvement Areas Before WMS Implementation
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Challenges in Estimation and Approvals
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1. MIDC used manual process for preparation, rectification and modification of Schedule of Rates(SOR/ DSR). Finalization of SOR/ DSR used to take months.
2. Tracking of SOR/ DSR rates in estimates was challenging in the manual process.
3. Not all MIDC ward offices received the latest SOR/ DSR and updated circulars resulting into rework and delays.
4. Delayed administrative approval process. The physical file movement process was very slow and time consuming.
Estimation Tender Management Work Order Management Billing Management
Issues & Challenges : Tender Management
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1. MIDC used manual process for DTP preparation and approval. This was a time consuming process.
2. Tender documents for different types of tenders was not easily available.
3. Manual collection of all tender drafts from each division office and then publishing tender notice through main office was time consuming process.
4. Lack of visibility and traceability of tenders.
Estimation Tender Management Work Order Management Billing Management
Issues & challenges : Work Order Management
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1. Work Order and Agreements format for zone office were not uniform resulting into non-standardization.
2. No uniformity in terms and conditions in Work order and Agreements leading to deviations from prescribed procurement norms.
Estimation Tender Management Work Order Management Billing Management
Issues & Challenges : Billing
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1. Preparation of abstracts from MBs manually were error prone and time consuming
2. Difficult to handle situations like part and reduced rates in manual process. Chances of omission were high.
3. Difficult to track and recover advances and reconcile material advances.
4. Inadequate checks of terms and conditions in work order and agreements while preparing bills.
5. Management of security and other deposits was difficult.
6. Escalation statement preparation was tedious and time consuming.
Estimation Tender Management Work Order Management Billing Management
Offerings by WMS
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Breakdown of PWIMS core modules
Budget & Estimate
Management
Schedule of Rates
Rate Analysis
Preliminary Estimation
Budgeting
MIS Reports
Works Managemen
t
Pre Tendering
Tendering
Post Tendering
MIS Reports
Asset Inventory & Maintenanc
e Managemen
tAsset
Inventory
Work Scheduling
Maintenance
Scheduling
MIS Reports
Finance & Accounts
Management
Maintenance of
Statutory Registers
Grants Manageme
nt
Cash & Bank Book
Expenditure
Monitoring
MIS Reports
HR & Establishme
nt Managemen
tPersonnel
Info – Service Books
Office Asset
Information
Court Case Monitoring
Response to Queries
MIS Reports
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Breakdown of Works Management
Pre Tendering
Proposal Approval
Administrative Approval
Technical Sanctions
Detailed Estimate
Preparation of DTP
MIS Reports
Tendering
Registration of Contractors
Tendering : e-Tendering & Offline
MIS Reports
Post Tendering
Contract Management
Project Monitoring
Quality Control
Measurement Books
RA Bills & Final Bills
MIS Reports
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Analysis – Module wise
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Analysis – Module wise
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Analysis – Module wise
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Analysis – Module wise
WMS automation @ Maharashtra Industrial
Development Corporation
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WMS - Status Screen
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Based on the “logged in” user permission, the menus specific to his role in the organization is displayed. The following depicts an Assistant Engineer’s menu screen. The Work Status screen provides an overview of various processes and the no. of works pending against each process.
No. of works pending in each process helps the user to schedule his action items.
Configurable Menu as per user’s role in the organization
Administrative Approval (AA)
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Administrative Approval is a process to get the financial sanction that begins with the creation of work. Work area for creating a Docket for the Administrative Approval which captures various information required for the Administrative Approval.
Set of Documents required for the Administrative Approval.
Capture various attributes related to the work.
Technical Sanction (TS) Process
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Having got the Administrative Approval done, let see how the dockets for Technical Sanction are prepared.
List of Technical Sanction Dockets – Detailed Estimate (One of the
Important Documents)
The Technical Sanction Documents will flow among
authorities for Approval.
Schedule of Rates (SOR)
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The items for creating an Estimate for a Technical Sanction can be added from Schedule of Rates. The items are divided into various categories called chapters.
Various Chapters are defined inside Schedule of Rates.
Edit the details
Rate Analysis (Configuring Resources and Overheads)
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You can Add Resources, provide coefficients, add the overheads and complete the Rate Analysis of an item. You can also copy the Rate analysis from an existing item.
Creation of Draft Tender Papers (DTP)
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We will now proceed for the procurement of works through the Tender Process. Tender Process includes Creation of Draft Tender Papers and Notice Inviting Tenders.
The important dates associated with the Tender Process are
captured.
No. of envelops required to be submitted in a bid like Pre
qualification forms, Technical forms and Commercial details.
Tender conditions, clauses and documents of DTP
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User defines various tender conditions, clauses and document applicable for the Tender and Generates the Draft Tender Papers.
Select the document from the list for which you want to specify the amendment.
NIT Approval Process
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The complete set of Draft Tender Papers then flows through various authorities which are configured in the Administration module based on Nature of work, subtype of work and the financial powers allocated to that Authority.
Tender Opening
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Tendering Process is directly Integrated with e-tendering System. e-tendering process generates L1 for each tender, Generated L1 Contractor are added in system for Tender Approval Process.
Work Order Issuance
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Upon Acceptance of the bidder and on submission of the Performance Security Deposit, agreement is done and work order is issued.
Billing Management : Measurements
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Based on the Milestones defined in the agreement, the agency gets paid for the work completed. This is taken care by the Billing Management Module of WMS.
Billing Management – Detailing of Bills
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Having approved the measurements let us apply the recoveries & appropriate taxes to Be charged.
Key Performance Statistics @ MIDC
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Key Statistics
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Budget Year / Modules 2012-13
Estimate Prepared 1350
Technical Sanction 750
Key Statistics
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Comparison of Time reduction in Manual and system process
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Estim
atio
n Ti
me
Tech
nica
l San
ctio
ns
Notice
Pub
lish
Tend
er A
ppro
ved
Wor
k Ord
er S
anct
ione
d
Bills Pr
epar
ed0
5
10
15
20
25
30
35
40
45
Mannual Days
System
Summary
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Summary
• WMS has transformed the way in which infrastructure assets are budgeted, approved, procured and billed at Maharashtra Industrial Development Corporation
• It is a sea change from the previous cumbersome manual process
• It has dramatically reduced time for o Estimationo Technical sanctions o Notice Inviting Tendero Tender Approvalo Work Order Sanctiono Billing
• It has created transparency, visibility and increased compliance across all works processes
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Thank You
Maharashtra Industrial Development Corporation Udyog Sarathi,
Mahakali Caves Road, Andheri(E),Mumbai: 400093
Phone : +91 22 26872074www.midcindia.org