Post on 15-Jan-2017
WO-MEN-X CAFEProject Charter
Gregory Mangos
WERE WOMEN MEANT TO SERVE MEN?
AGENDAInitiation & The Business NeedWhy-Where-When Our People & Supporters When & What we Can Accomplish CostsCooperative MatrixSpread the Word!What we Need!
Click icon to add pictureWo-Men-
X Cafe
INITIATING & THE BUSINESS NEED
• A gap in the Greek market • Targeted towards clusters 18 – 35• Women require a unique classy, private atmosphere and sense of freedom • This project focuses on renovating existent coffee shops• Integrate a highly feminine sophisticated design
WHY-WHERE-WHEN
• The scope of the project is to renovate existing café shops (Sophisticated Design)
• Conduct special weekly events with musicals, music bands and guest DJ’s• Café, food and beverage services will be served with a unique customer
oriented and friendly approach• The initiation of the project will start on the 30th of June at the center and
heart of Glyfada, at 35 Metaxa St., with the renovation of an existing café
GLYFADA
Easy AccessTransportation
CenterMonuments
Airport
ShoppingShops-MallsHigh level of
visitorsBrands
MarineAttractive
TouristsWalks
Astir Beach
EleganceFun &
After ?
MapCity
Entertainment
ServicesConnect
FLOOR PLANNING
OUR PEOPLE & SUPPORTERS
• Stakeholders, goals and the management strategy• Gain support from stakeholders such as suppliers in the form of co-promotions• Investigate emerging conflicts, competing objectives
OUR PEOPLE
Customers
Project Sponso
r CEOPMPT I
Constructor
Designer
Recruit. Ag.
IT. Admin
Chef
Baristas Waiter
s
Suppliers
WO-MEN-X
CAFE
WO-MEN-X
CAFE
MAKE OUR DREAM POSSIBLE!
STAKEHOLDER MAPPING
• Identify both internal and external stakeholders of the project
• key milestones to be accomplished• Key connections• The regulator
STAKEHOLDER RANKING• A scale between the impact that the
stakeholders have on the project and the impact the project and the management has on its stakeholders.
• Stakeholders are integrated in the ranking diagram
• Stakeholders are numbered and positioned• Shift position (Continuous)• PEST conditions.• Communication Directors
Keep Satisfie
d
Manage
Closely
Monitor
Keep Informe
d
STAKEHOLDER ANALYSIS MATRIXStakeholder Name/ Initials
Contact
Phone, Email, Website, Address
ImpactHow much does the project impact them?
InfluenceHow much influence do they have over the project?
ImportanceWhat is important to the stakeholder?
ContributionHow could the stakeholder contribute to the project?
Barriers/ConcernsHow could the stakeholder block the project?
StrategyStrategy for engaging the stakeholder
L.D. Supplies
Leonard210xxxxxx LD@suppy.grArcadia 33
3 3 SalesRepetitive orders
Promotions Limit supply Include in events and offer free invitations.Offer space for their events.
Level 1: Insignificant Level 2: Minor ImpactLevel 3: Med. Impact Level 4: Major Impact
VISUALIZING INTERACTIONS• Different stakeholder communications are
easy to review• The type and form of communications to be
followed is represented by each icon• Enhance clear communication• Reduce conflict• Sets boundaries• Limits competencies• Increases productivity and limits delays
PROJECT TEAM DIRECTORYRole Name Title Organization/ Identity Email Phone
Project Sponsor (Investor)
Café Owner
Project Manager Project Team Member I
Project Team Member II Chef Barista I Barista II Waiter I Waiter II
EXTERNAL STAKEHOLDER DIRECTORY
Role Name Title Organization/ Identity Email PhoneRecruitment Agency Supplier I Project Stakeholders(Construction Manager)
Project Stakeholders(Designer)
Project Stakeholder (IT Administrator)
WHEN AND WHAT WE CAN ACCOMPLISH!
• The work plan was designed by the management of Wo-Men-X Café• There are seven major phases which includes a grand opening event• The plan includes the key milestones, meetings, and planning staff• Alterations may be required while the project progresses with corrective tasks
that must be approved (Cost, Time, Quality)
DELIVERABLES• Design: Renew Interior and exterior with a sophisticated eco-friendly touch• Construction: Outsourced to an experienced retail construction team, specializing in Cafes• Recruitment: Men Employees will be hired according to the requirements of the café
External image, friendly profile, intelligence• Furniture: Italian lounge furniture will be selected and fit with a velvet soft cushioned style• Equipment: High quality equipment
The lighting will create a unique romantic atmosphere. The waiters place the order from a mini-tablet and the cuisine / bar are directly informed
• Marketing: The marketing campaign will be initially implemented through Facebook• Supply & Grand Opening: Nutritious French delicious recipes
Fresh daily vegetables Coffee, unique cocktails, Wine, soft drinks Finger food
Milestone1DesignMarch 2017
(3Weeks)
Milestone 2
ConstructionMarch-April
2017(4 Weeks)
Milestone 3
RecruitmentApril-May
2017(8 Weeks)
Milestone 4
FurnitureMay
2017(2 Weeks)
Milestone 5
EquipmentJune
2017(3Weeks)
Milestone 6
MarketingJune-July
2017(7-8 Weeks)
Milestone 7
Supply-EventJuly
2017(1 Week)
MILESTONE TIMELINE
COSTS
Total Cost
8400€
3000€
Tasks Design
Construction
Recruit
Furniture
Equip.
Marketing
Supply-Event
Reserves
Employees 8400€Other 3000€
11400€Total Cost
COOPERATIVE MATRIX
PM: Project ManagerP.T:: Project Team MemberRecruit Ag.: Recruitment Agency
Task PM PT I P.T II Constructor
Designer
Contractor
Recruit. Ag.
IT. Admin
Chef Baristas Waiters
Hire Designer
Construction Agency
Source Recruitment Agency
Purchase Furniture
Purchase Equipment
Food Menu
Marketing Campaign
Host Grand Opening
Review Project
Present Deliver Project
Total Hours
PROJECT ORGANIZATIONAL CHART
Project Sponsor
Project Team Member I
DesignerConstruction
Supplier I
Contracts
Project Team Member I-II
IT Admin.
Recruitment Agency
Project Team Member II
Chef
BaristasWaiters
Supplier II
CEOProject
Manager
• Café project tasks and their assigned Project human resources
• Responsibilities and level of authority clarifying to whom each member reports to
• Required alterations will follow the change management process and the integration of an updated version
SPREAD THE WORD!
• The communication plan is vital for the overall success of the project but also in sustaining stakeholders highly satisfied
• Communication planning define the roles of the project participants• Meetings are conducted to monitor the progress and eliminate complexity and
misunderstandings• A marketing campaign will be disseminated through Facebook (two months)• The campaign will transmit the uniqueness of the Café, its feminine specialty, elegant
style and classy concept
COMMUNICATION METHOD
Communication Item
Target Frequency Purpose Medium Owner Internal/External
Detail
Report Announcements
• Meeting dates will be communicated to all the stakeholders and are crucial for the progress of the wedding project. Any Emerging issues are communicated directly to the PM.
Communication action and target
MEETINGSMeeting
Type Participants Objective Meeting Dates Owner Internal / External
Outcome / Report
Outcome Key: Metrics rate on a 1 – 3 scale•Unacceptable•Acceptable•Outstanding
FACEBOOK ADS
• The Facebook promotions Campaign focus on adding value to woman.
• Newsletters every month. • Live video streaming • Events will be communicated and gift invitations.• Will direct our new friends to a new friendly and fun
place.
Grand Event Opening
# Do U Wanna Escape and Have Fun#
#Visit us July 30#
Wo-Men-X Café
“Only for Ladies”
WHAT WE NEED!
Total Cost
1000€
288€
120€
2000€
960€
800€
71.60€
8400€
200€
Tasks Design
Construction
Recruit
Furniture
Equip.
Marketing
Supply-Event
Reserves
Designer 1000€Painter 39.60€ 248.40€Stage 120€Food counter 2000€
Flooring 960€Electrics 800€Cleaning 71.60€Other (law)Accountant
200€
Tasks Design
Construction
Recruit Furniture
Equip. Marketing
Supply-Event Reserves
Musicians 13800€Furniture 7135€ Equipment 490.30€Lighting 6600€ TV-Receiver 3000€Equipment 1500€ Alarm 1200€Foods-Drinks 15000€ Graphic Design
200€
Decorations 300€ Facebook 1000€ 200€Reserves 2000€Total Project
Vendor Product Quality
On Time Delivery
Documentation Quality
Development Costs
Development Time
Cost per Unit
Transactional Efficiency
Vendor #1
Vendor #2
CONTRACTS & PERFORMANCE
• All contract will be outsourced and checked depending on the type of procurement and the cafes needs
THANK YOU DON’T BE LATE!!
WO-MEN-X
CAFE