WINLine WINLine Financial AccountingFinancial Accounting

Basis SeminarBasis Seminar

Agenda Agenda

• WINLine ACC1 • Base Info

(AR/AP accounts, GL accounts, Tax lines, Payment terms, Foreign Currencies)

• Data EntryPosting programs (Posting Real Time Batch,Cash Account, Void Postings,...)Invoice ReconciliationInvoice Modification

• Examples for all important points

Agenda Agenda

• WINLine ACC1• Data Entry

Payment Transactions (Clearing,...)Payment ReconciliationEvent PlanPast Due Reminders

• Reports• Yearly Closing procedures

Examples for all important points

Execution plan: Implementation Execution plan: Implementation SetupSetup

• Company Base Info• Tax rates (lines)• Financial Statement Codes (FSC)• Payment terms• Account Base Info (AR/AP and GL)• Posting Types• Past Due Parameters

Execution plan: Implementation Execution plan: Implementation SetupSetup

• Press Company Info • Print FSC Info• Print Chart of Accounts• Edit Reports (e.g., Past Due Reminders,

Payment Transaction, etc.)

Company Base InfoCompany Base Info

• Link to Fiscal Year (set up periods)• UID Number• Fiscal Year boundaries• Current Posting Period (Warning in

posting programs)• 2 Local Currencies• Currency rates relate to EURO

VAT LockingVAT Locking

• Manual locking of Periods • Release using Authorization Profiles• Display of completed lines• Display of incomplete lines

Company Base InfoCompany Base Info

• Any number of tax rates (lines) • Definition of automatic posting account

for posting of tax and discount calculations

• Acquisition Tax checkbox (input tax) • Flexible positioning of the tax line in the

VAT Reporting form • Tax classes• Tax groups

Company Base InfoCompany Base Info

• 3 x 0 %, 10 % and 20 % (separate discounting for assets, goods, other)

• Acquisition tax (checkbox)• Import tax on turnovers• Revenue in other EU region

(for Summary Report)• Third-country revenues• Various lines for applicable taxes in EU

countries

Financial Statement Codes (FSC)Financial Statement Codes (FSC)

• Separation for balance sheet and income statement

• 5 levels + Account level• 1000 - 1999 for asset account totals• 2000 - 2999 for liability account totals• 3000 - 3999 for expense account totals• 4000 - 4999 for income account totals• Optional page breaks and sub-totaling • Text notes and budgeting

1000 A. ASSETS

1010 I. INTANGIBLE ASSETS

1020 1. Concessions, Trademarks, etc.

0120 Software

1050 II. Physical Assets

1060 1. Developed Real Estate

0200 Developed Land

0210 Buildings

1070 2. Undeveloped Real Estate

0300 Undeveloped Land

Total ASSETS

Example of FSC LevelsExample of FSC Levels

Level 1

Level 2

Level 3

account

MA CodesMA Codes

• Organization of accounts for calculation of business analysis figures

• Budgeting for account groups• 3 MA codes can be assigned per account• Any number of sub-totals• Assignments can be changed any time

GL AccountsGL Accounts

• Account number, max. 20 characters, alpha-numeric

• Cost type• 3 FSCs, Debit/Credit for offsetting

transactions• 3 MA codes• VAT tax lines• User-defined Additional Fields• 2 Budgeting Schemes

AR/AP Account Hierarchy AR/AP Account Hierarchy

• Fully new AR/AP account organization

230A001

230A001/2

230A001/2

230A001/1

Central OfficeAll data

Branch /3

Branch 2

Branch/1

Separate address,Linked to ACC1Number of central Office for OI

AR/AP AccountsAR/AP Accounts

• Account number, max. 20 characters, alpha-numeric

• Sub-account option• Offsetting account (OI area)• Payment Terms• User-defined Additional Fields• Contact Partners• 2 Budgeting Schemes

Payment TermsPayment Terms

• Any number of payment term lines• 2 description lines (e.g., for printing in

CWL ACC2)• Two-phase discount terms • Net days definition

Foreign Currency CodeForeign Currency Code

• Any number of foreign currencies• Up to 3 rates per currency• Calculation: FC amount / Unit x Rate• Collections charges definable in FC• Automated posting of currency rate

difference amounts

Data EntryData Entry

• Posting Real Time Batch• Void Postings• Split Postings• Recurring Transactions• Automated Payment Transactions• Posting Payment Batch

Data EntryData Entry

• Immediate Payment• Clearing (Electronic Payment Transfers)• Payment Reconciliation• Bank Account Reconciliation• GL Open Invoices• Posting Batch EXIM

PostingPosting

• 8 Posting methods:• Posting Real Time Batch • Purchase Invoices (PI)• Sales Invoices (SI)• Cash Accounts (PO)• Batch (ACC2)• Posting (Batch)• Void entries • Split entries

Posting TypesPosting Types

• Pre-defined:

PO = GL posting

SI = Customer invoicePI = Vendor invoiceSP = Customer paymentPP = Vendor paymentOE = Opening entries(Period 0)CE = Closing entries (Period 13)

beeinflussen OP

Cancel Postings (Void Entries)Cancel Postings (Void Entries)

• Any posting can be voided quickly• Automatic adjustment in OI area• Automatic correction in the COST Journal

Trial BalancesTrial Balances

• Income statement scenarios based on alternative posting batch inclusion

• Account sheets with “new balances“• Complete balance sheet with inclusion

of alternate posting batch scenarios• Adoption of the desired batch variant to

the Yearly Journal

Recurring TransactionsRecurring Transactions

• Periodic processing of pre-defined posting batches

• Event Plan:• How often • From when / to when • Last run of batch• Grace Days• Batch number that should be duplicated

Automated Payment TransactionsAutomated Payment Transactions

• Payment suggestion lists• Printing of Debit Transfer forms• Printing of checks• Bank debit / credit transfer memo• Clearing Output• Refunding of credit notes • Discount optimizing• Automated OI reconciliation

Post Payment BatchPost Payment Batch

• The payments confirmed by the bank statement are automatically set to “valid” and posted

• If the previous payment run is not confirmed, the OIs marked as “reconciled” can be reset to original condition with the click of a mouse.

Immediate Payment Immediate Payment

• Creation of payments (e.g., check print out), without having to create an OI (e.g., payment to postman, vendors, etc.)

• Check print out, credit transfer form, clearing file

• Automatic posting of payments

Bank Account Reconciliation Bank Account Reconciliation (Balancing)(Balancing)

• Reconciliation of already posted lines with a bank statement

• Difference between Journal and bank statement are calculated on a running basis and displayed

• Direct interface to posting dialogue (for adjusting postings)

ReportsReports

• Journals• Account Sheets• Account Balance sheets (also in FC)• Balance Sheets• Consolidated Balance Sheets• MA code lists• Budget lists

ReportsReports

• Cash Book• Open Invoice reports• Past Due Reminders• FSC Account Sheets• Budget reports• VAT• Summary reporting (Intrastat)

ReportsReports

• Difference lists• FC History list• ACC1-COST checking• GL Account Open Invoices• File Copy Output

Yearly Closing ProceduresYearly Closing Procedures

• Create New Company• New company number • Adoption of ACC1 Base Info (accounts,

FSCs, etc.)• No automatic adoption of Product Base

Info• No automatic adoption of Open Invoices

Yearly Closing ProceduresYearly Closing Procedures

• Yearly Closing• Automatic adoption of ALL Base Info

(accts., products, etc.)• Automatic adoption of Open Invoices at

the time point of the closing

Yearly Closing ProceduresYearly Closing Procedures

• OE Posting Adoption (automatic):• The OE balances can be reconciled as

often as needed ( “OE difference” checkbox)

• Any OE posting account desired• Any OE posting date desired• OE posting areas can be selected freely

by account type and number area

Yearly Closing ProceduresYearly Closing Procedures

• OE posting adoption (manual):• Open postings for GL accounts (no

recalculation of tax and posting in OE period) (separated evaluation)

• Mandatory opening of AR/AP accounts with SI/PI, so that OI area can be populated (dummy previous year company)

• Observe the tax base figures for invoices (for discount calculation and VAT correction)

Yearly Closing ProceduresYearly Closing Procedures

• OI adoption (retroactive):• Function allows you to reconcile

retroactively (after yearly closing) open invoices from a previous year company

• OIs can be reconciled as often as needed• Only OI lines (invoices or payments) that

did not exist yet at the yearly closing are reconciled.

Data CheckData Check

• Should be regularly performed

• Checking of various areas:• Base Info• Transaction data

Reorg (Data record deletion)Reorg (Data record deletion)

• Deletion of no longer needed data records• Open Invoices

Dates, invoice numbers• Vouchers

Date, voucher numbers• Base Info

when set to inactive and not used (posting)