MICROSOFT EXCELOFFICE 2010

WEST HAVEN PUBLIC LIBRARY

WESTHAVENPL.ORG

EXCEL?Used to create spreadsheets

SPREADSHEET?

Similar to a paper ledger

Grid of columns and rows

Computes numbers

ADVANTAGES

The COMPUTER does the calculations!

Use of variables provides flexibility

No erasing

No re-entering numbers

USES

Manage Finances

Create lists (sortable)

Integral part of Microsoft Office

• Sought after job skill

Address book/list

• Mail Merge

Spreadsheets consist of

• columns• rows• and their intersections are called cells

In each cell there may be the following types of data

• text (labels) no numerical value• number data (constants) 0123456789• formulas (mathematical equations) c4/a2,a4

Title BarQuick Toolbar

Ribbon/Menu Bar

Tool Bar

Current Spreadsheet

SPREADSHEET BASICS

COLUMNS

ROWS

CELLS

Each row has a number

EACH COLUMN HAS A LETTER

Each cell is named by column and row

C4

TITLE BAR

CloseDisplays name of the current documentNew/blank documents are named “Book1”

Minimize

Maximize

QUICK TOOLBAR

Save

Undo

Redo

FILE TAB

FILE MENU

Save current file

Open previous files

Create new from template

Print

SAVING YOUR SPREADSHEET

Name the Document

Choose location to save in

Click save

RIBBON/MENU BAR

• Each tab on the ribbon changes the toolbar

• Each tab provides a different selection of tools

• File, Home, Insert, Page Layout, Formulas, Data, Review, View

Toolbar

HOME TAB

• Font

• Size

• Bold, Italic, Underline

• Color Cell

• Color font

• Alignment

• Angle

• Indent

HOME TAB

• Number Format

• General• Currency• Date• Time• Percent

• Styles

• Conditional Formatting• Format as Table• Cell Styles

HOME TAB

• Functions

• Sum• Average• Count Numbers • Max• Min

• Sort & Filter

• Sort A to Z• Sort Z to A• Filter

INSERT TAB

Insert graphs and charts by selecting cells

FORMULAS

Used to calculate a value

Formulas MUST BEGIN with an equal sign (=)

Mathematical Equations or functions

Reference information by cell number (a2,a3)

• No need to change equations if data changes

FORMULAS (CALCULATIONS)

Addition +

Subtraction -

Multiplication *

Division /

FORMULA EXAMPLES5 * 6 = 30

=A1*A2

FORMULA

FORMULAS (FUNCTIONS)

=SUM(a1,a2,a3)

• Adds the values in cells a1, a2, a3

=SUM(a1:a3)

• Use : to add all cells in this range

FORMULAS (FUNCTIONS)

=AVERAGE(A1:A4)

• Returns average of cells a1, a2, a3, a4

FORMULAS (FUNCTIONS)

=max (a1:a4)

• Returns the highest number in the list

=min (a1:a4)

• Returns the lowest number in the list

=count (a1:a4)

• Returns the number of values

=pmt (a4/12,a5,-a3)

• Calculate monthly payments with interest

FORMULAS TAB

Step by step functions

Visit our website for additional information and class materials

www.westhavenpl.org