Post on 27-Jan-2015
description
WHAT IS REPORT &
WHY WRITE A REPORT.
Manoj Patel Asst. Professor
JHUNJHUNWALA BUSINESS SCHOOL
A Report is a logical presentation of facts & fictions, which is
designed to give a complete picture about what has taken place at a distance form the
reader.
BUT according to BACIE
The British Association for Commercial & Industrial Education has defined it as
“ A document in which a given problem is examined, for the
purpose of conveying information & findings, putting forward ideas
first, & sometimes making recommendations”.
How are reports different form
essays? Reports are findings and making
recommendations rather than a
criticizing a subject.
Essay : The maker concentrates upon
the opinions & criticism of the
interviewee, and leaves the rest for the
reader to justify.
KINDS OF REPORTS
Objective is either to present
information or to analyze a
particular situation
INFORMATION REPORT
ANALYTICAL REPORT
PRACTICAL REPORTS
INFORMATION REPORT
Presents reports of events, which
may be periodical, covering the past
& new information, allowing the
readers to stay current on the topic.
The purpose of this report is to
convey the data Clearly,
Concisely,& Correctly as far as
possible.
ANALYTICAL REPORT
Seeks to solve the problem, by
investigating events, Gathering &
Analyzing data
Followed by arriving at a decisions &
Making recommendations.
Business point of view : Teaches
better ways of financing & anticipates
the acts of competitors.
PRACTICAL REPORT
Gives an account of what
has happened in a test
situation.
A practical session or as
part of an experiment EXTENSIVE CASE STUDY
ELEMENTS FOR EFECTIVE
BUSINESS REPORT WRITTING
1. ACCURATE :
Effective n Professional : Through Facts, Examples, information, Guidelines, Format and layout
Interesting, Interactive : Lucid language.
The overall view must show proper Guidelines, Format, Structure, Headings, Layout, Tips and
Hints
2dn ELEMENT ……… 2. OBJECTIVITY
Distinction between Facts n Opinions : Materials should be free from personal feeling or opinions.
Reporting all Pertinent information: Must contain both positive and negative aspects.
FORMAT The format depends upon the
type and purpose of the report.
In general, there are two broad
types of format depends upon
whether the summary and/or
recommendations are placed
after the main body, or placed
before the main body.
THE FORMAT CHOSEN MIGHT BE
EITHER ONE OF THE TWO.
Format where the findings / recommendations follow the main body……1
Cover sheet
Title page
Abstract
Table of contents
Introduction
The body of the report
Conclusion (and recommendations if applicable)
References / Bibliography / Glossary (if needed)
Appendices
The 2nd Format may be
Letter of transmittal
Title page
Table of contents
Summary and/or recommendations
Body of report
Conclusions
Appendices
Bibliography
STEPS FOR WRITING
REPORTS…pg.1 1. Consider both your word count and your time frame
2. Analyze your topic carefully
2a. WHILE ANALYZING
Who are the audience
What do they want to know
What exactly is required to report
What is the purpose of the report [is it to
record, inform, instruct, analyze or to
persuade]
What is the scope of your report?
What aspects should the topic cover
What are the limits of the report?
What are the 3 limits of a
report?
Limits to the information [topic, which confines to place, time or group]
Number of words and the time available.
Limits on the resources available.
STEPS FOR WRITING
REPORTS…..2 Make an initial plan
Locate your information and take notes
Prepare the first draft
Evaluate your draft carefully
This Extended Formal Report are used by Companies
if needed to show to the public. The contents the Report
follows:
Title Page / Contents / Synopsis
Terms of reference
Procedure
Detailed findings
Conclusions
Recommendation
Appendices
Bibliography
Short Formal Report - for internal use
in companies.
Title Page
Terms of reference
Procedure
Findings
Conclusions