WELCOME TO OUR

INFO SESSION招莊會

Introduction to HKUSTSU

Introduction to each position

What have we done?

What can you get from being an Ex-co?

How to join us?

Q&A

AGENDA

INTRODUCTION TO

HKUSTSU

Structure of the Students’ Union:

4 Main Bodies in Students’ Union-Executive Committee -Council-Editorial Board-Court

INTRODUCTION TO HKUSTSU

Objects of the Students’ Union:(a) To promote social, culture, sporting and academic activities amongst members;

(b) To promote civic consciousness amongst members;

(c) To promote the welfare of members;

(d) To represent members in matters aff ecting their interest; and

(e) To facilitate the development of the University. 

INTRODUCTION TO

EACH POSITION

Duties and Responsibilities:(i) be the head of executive of the Union;(ii) be responsible for administration of the Union; and(iii) represent the Union externally;

PRESIDENT

Duties and Responsibilities:Shall assist the President in carrying out the his/her own duties and in addition, is responsible for all internal coordination of the Union

VICE PRESIDENT (INTERNAL)

Affiliated societies

SAO

School authority

VICE PRESIDENT (INTERNAL)

ALWAYS DEAL WITH….

Orientation Affairs Committee (OAC)

Registration Days Orientation Camp Orientation WeekPromotion Period Society MeetingMeeting with SAODaily Affairs

VICE PRESIDENT (INTERNAL)THINGS TO DO

Councilor

Member of Affi liated Societies Committee

Member of Committee of Student Affairs (CSA)

VICE PRESIDENT (INTERNAL)

CORESPONDING POSTS

Full of Responsibility

Hand in homework on time

Sociable

Strong belief

VICE PRESIDENT (INTERNAL)

CRITERIA

Duties and Responsibilities:(i) represent HKUSTSU in HKFS meetings and activities (ii) raise students’ awareness and interests in society and work towards its improvement(iii) participate in SU activities as stated in the Constitution

VICE PRESIDENT (EXTERNAL)

Qualities:- Concern about social issues- Strong political sense- Efficient- Responsible

VICE PRESIDENT (EXTERNAL)

Duties and Responsibilities:Assist the Vice-President (Internal) in carrying out his/her duties and in addition, be responsible for maintaining all minutes and documents of the Union

Backup council secretary

Requirement: Good writing skills Hand in homework on time

INTERNAL SECRETARY

Duties and Responsibilities:(i) Assist the Vice President (External) in carrying out his/her duties

(ii) Responsible for maintaining all external correspondence of the Union

(iii) Assist in the Drafting or Translation of External Declarations

EXTERNAL SECRETARY

Duties and Responsibilities:(i) Prepare Master Budget(ii) Attend Council Meeting(iii) Attend FC Meeting(iv) Sign cheque

FINANCIAL SECRETARY

Detail-minded

Responsible

Presentation skills

Critical thinking

Devoted

Are you suitable?

Duties and Responsibilities:(i) shall be responsible for all matters concerning general affairs of the Union(ii) Take minutes in GM, help booking venue, etc…

Who are eligible for the post?People who are organized, circumspect…

GENERAL SECRETARY

Duties and Responsibilities:(i) Be responsible (jointly with the External Secretary) for all matters concerning current affairs of the Union;(ii) Establish positive image of HKUST students as well as HKUSTSU in social aspect.

1) Pay attention to Social issues 2) Participate in Social Affairs3) Organize activities to arouse HKUST Students’ interest on current affairs4) Attend HKFS meeting

CURRENT AFFAIRS SECRETARY

Duties and Responsibilities:(i) Assist IT stuffs(ii) Updating the Students’ Union Websitehttp://su.ust.hk(iii) Organize Notebook Ownership Program(iv) Maintain the IT Corner of HKUST Coop Shop(v) Organize IT related program for members

INFORMATION TECHNOLOGY SECRETARY

Duties and Responsibilities:(i) Responsible for all administrative matters of the Union(ii) Typically responsible for all email-related matters (enquiries, complaints, suggestions)(iii) Typically responsible for unexpected events because most other Ex-cos are responsible for a certain duty already

ADMINISTRATIVE SECRETARY

Who are suitable for this post?(i) Suitable for someone who has a good command of English, time management skills and leadership qualities.

(ii) Should be briefly informed at all times about the works of the other Ex-cos (so that email enquiries can be processed promptly)

ADMINISTRATIVE SECRETARY

Duties and Responsibilities:

Create and produce promotional materials for different occasionsPostersEasy PullsBannerLeafletsVideosTee Shirts

PROMOTION SECRETARY

PROMOTION SECRETARYREQUIRED SKILLS

Image editing software (e.g. Photoshop, Illustrator)

Video editing software (e.g. iMovie)

Duties and Responsibilities:(i) Bridge between facilities department in school and HKUSTSU(ii) Attend meeting of school(iii) Collect opinion from students(iv) Giving idea how to make the environment in school better

UNIVERSITY AFFAIRS OFFICER

Duties and Responsibilities:Responsible for all matters concerning academic affairs of the Union

- Chairmen of Academic Affairs Committee - Members of multiple committees that discuss academic affairs with school authority in representation of students member

ACADEMIC AFFAIRS OFFICER

SenateCommittee of Undergraduate Programs (CUP)Committee of Undergraduate Studies (CUS)Student Disciplinary CommitteeStudent Affairs CommitteeTeaching and Learning Quality CommitteeUndergraduate Core Education CommitteeBusiness School and Management School

Board meetingEngineering School Board/Committee etc.

ACADEMIC AFFAIRS OFFICER

Qualities: Responsible Time management Proper meeting manner Critical Thinking Communication Skills

ACADEMIC AFFAIRS OFFICER

Duties and Responsibilities:(i) Maintain the reputation of the Students Union(ii) Manage the flow of information from the Students’ Union

PUBLIC RELATIONS OFFICER

Duties and Responsibilities:Responsible for all matters concerning the welfare of members of the Union

(i) Organize Mega Sales(ii) Design and Distribute Welfare Products(iii) Manage Co-op Shop(iv) Manage Print Shop

WELFARE OFFICER

Duties and Responsibilities:Responsible for all publication activities of the Union

To publish 1) X-Posts 2) X-Express 3) O-Book 4) Inauguration BookletTo assist and make the schedule

book

PUBLICATION OFFICER

Duties and Responsibilities:Responsible for all social activities of the UnionThe Social Committee(i) Social Affairs Offi cer, who shall act as the Chairperson of the Social Committee.

The Social Committee shall assist the Social Affairs Offi cer on all social activities of the Union.

SOCIAL AFFAIRS OFFICER

Organize and hold the o-camp.

SOCIAL AFFAIRS OFFICER

Duties and responsibilities:The Marketing Secretary, who shall be responsible for all marketing activities of the Union.

1. Assist Welfare Officer 2. “Mark sponsor” - Inauguration - O camp - SU Talent Show

MARKETING SECRETARY

WHAT HAVE WE DONE?

Chairpersons of Standing CommitteesOAC (Orientation Affairs Committee)Members of Council (President, IVP, EVP and Financial Secretary)

Finance Committee (Financial Secretary)

Society election campaignIssue Declarations

WHAT HAVE WE DONE?INTERNAL AFFAIRS

Attend HKFS ( 學聯 ) General Meetings

JCSF(Joint Committee on Student Finance)

Anti-Outsourcing in UST June Forth Demonstration 1st July Demonstration Anti National Education

Curriculum Demonstration 政總集會 Celebrity Forum

WHAT HAVE WE DONE?EXTERNAL AFFAIRS

South GateShuttle BusHair SalonHall issuesTransportation issuesVending MachineCatering

WHAT HAVE WE DONE?UNIVERSITY AFFAIRS

Inauguration (7/5)Campus tour for visiting students: (1) 6/6 Korea Advanced Institute of Science and Technology (KAIST) (2) 19/10 Chiang Mai University (3) 6/12 Hubei UniversityInfo Day (13/10)

WHAT HAVE WE DONE?PUBLIC RELATIONS

HKJUWU (香港大專福利聯盟 )Formed by ten local Universities, including:City University if Hong Kong 香港城市大學Hong Kong Baptist University 香港浸會大學 Lingnan University 嶺南大學 Hong Kong Institute of education 香港教育學院 Hong Kong University of Science and Technology 香港科技大學The Open University of Hong Kong 香港公開大學Hong Kong Shue Yan University 香港樹仁大學The Chinese University of Hong Kong, New Asia College 香港

中文大學新亞書院Chu Hai College of Higher Education 珠海學院The Hong Kong Polytechnic University 香港理工大學

>57,500 members

WHAT HAVE WE DONE?WELFARE AFFAIRS

WHAT YOU CAN GET FROM BEING AN

EX-CO?

THE ANSWER IS :

LOTS OF INVAULABLE EXPERIENCE

HOW TO JOIN US?

Submit Nomination form

Promotion Period

Polling Period

AGM

Q&A