FOR 10-MONTH FACULTY AND ADJUNCT FACULTY

PAYROLL OFFICE

Welcome Time and Attendance

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Background The new system has been in development at System

Administration for the past two years and is part of SUNY's five-year technology plan.  

Features and Benefits: Completely paperless system - supports our "green" campus

initiative and saves paper and printing of time records.

Provides an electronic approval workflow.

Increased efficiencies, accuracy, and up-to-date accrual balances.

Overview of the Basic Process for 10-MONTH AND ADJUNCT FACULTY

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Electronic Time and Attendance

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SIGN-IN andSELECT MONTH

• In Internet Explorer, Sign-in to SUNY HR and select “TIME AND ATTENDANCE”

RECORD ANY SICK TIME USED, IF NONE . . .

• Record any SICK TIME (if used) on the Calendar View

SUBMIT AND LOG-OFF• Submit• Log-off AND Close

Browser

Overview of the Basic ProcessMonthly – 10-MONTH AND ADJUNCT FACULTY

10-MONTH AND ADJUNCT FACULTYSTEP-BY-STEP

Electronic Time and Attendance

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Access to SUNY HR will be found at:http://www.suny.edu/hrportal

You will need to use Internet Explorer as your browser

Same credentials used for Brockport email account

Sign on:

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To enter, click on the“Time and Attendance” tab

• Your pay stub can be viewed and printed through the “View Paycheck” feature as of the Monday preceding any payday. A two-year payroll history has been loaded for your information.

• Click Time and Attendance to access your time record.• Click Time and Attendance again (see below)

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Faculty-Only view

Step 1, “Charge” to enter sick time. If none, go directly to Step

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Step 2

• If you have NO Sick Leave to record – you are done after you “Select Month” and “Submit”!

• If you DO HAVE Sick Leave to record, select “Charge” and proceed to the slides on the next few page.

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If you have Sick Leave to record:Select Month(Accrual Period)

Current Month (or Accrual Period) Comes Up

AutomaticallyThe status of any given month is reflected here in the above drop-down:

Working: Open for you to make entries

Pending: Submitted to your supervisor

Approved: Reflected once Supervisor has signed-off

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Accrual Balances & Charges

Family Sick Leave

Tracked Here,

Deducted from Sick

Leave.

Non-Chargeable Time (such as conferences, jury duty)Tracked Here

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2 )Then save

1) Enter charges for Sick Time used

1)Enter charges for any sick leave used2)Then save

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A) View of Sub-Menu produced by clicking on individual calendar dates – Single-Day Entries

Click here to change to MULTI-DAY view

SINGLE DAYview

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B) View of Sub-Menu produced by clicking on individual calendar dates –

Multiple Day EntriesClick here to change to SINGLE DAY view

MULTI-DAYview

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“TIME RECORD COMMENTS”

All Employees: Use this box to

indicate any items you’d like noted on

your record for your supervisor or for audit purposes.

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LAST STEPS:Review entries for accuracyCertify (sign)Submit to Supervisor

3) Submit

b

1) Review your entries for accuracy

2)Certify

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Sign out of the SUNY browser and close.

To ensure your privacy and system security, in addition to “Logging Off,” you will also need to “X” out of the SUNY browser. (You can do this by clicking on the box in the upper right hand corner of your screen).

Step 1:

Log-Off

Step 2:

Close browser

ADDITIONAL FEATURES AND NOTES

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Electronically Requesting Time Off

REQUEST TIME

OFF

Click on TIME

RECORD to return

to the MAIN

SCREEN

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Time Off Request Form Single Day Request

Click for Multiple Day requests

1) Enter charges in appropriate categories

2) Click Submit

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When using this feature, remember to “SUBMIT” your request

Remember to

“SUBMIT” your

request

• Once your supervisor has approved your request, it automatically populates on your record so you won’t have to enter it. (Will appear with a “P” while the request is pending)

• Changes, additions, deletions can be made at any point; this is not a “contract.”

• Be aware that unresolved requests can prevent your successful monthly-time record submittal.

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E-MAIL NOTIFICATIONS

Time record submission is a MONTHLY process.

System-generated e-mail reminders will be sent when your monthly time records are overdue. Notifications will also be sent if your time record is denied by your supervisor and when time off requests are approved or denied by your supervisor.

Supervisor Guidelines Electronic Time and

Attendance

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View Work Roster •View time information of your Direct Reports using the “Work Roster”

Review and Approve •Select “Approve,” “Deny,” or “Postpone”

Submit • Submit, log-off, and close browser

SUPERVISORS RESPONSIBILITIES

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Supervisors will have a “Work Roster” showing the electronic timesheets for direct reports

Select

“Work Roster”

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View of Employee Work Roster

Pending Time Record Approvals

Pending Leave Requests

Employee List

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1) View Employee’s Time Record

2) Determine an action

3) Then, “Submit”

1) View Details or History of time

record

2) Select action

3) Submit

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To ensure your privacy and system security, in addition to “Logging Off,” you will also need to “X” out of the SUNY browser. (You can do this by clicking on the box in the upper right hand corner of your screen).

Sign out of the SUNY browser and close

Step 1:

Log-Off

Step 2:

Close browser

Thank You!

Please contact Debbie Looney for further assistance.Phone: 395-2744E-mail: dlooney@brockport.edu