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Request for Application Webinar

July 20, 2015

Oregon’s Beginning Teacher and

Administrator Mentoring Program

Purpose and AgendaWalkthrough of the RFA

www.ode.state.or.us/search/page/?id=2218 Important datesRequirements for submissionApplication components

Answer questions

Finding the RFA

Legislative BackgroundEstablished through HB 2574

Now ORS 329.795 – 329.820

State funded grant, not federal OARs 581-020-0060 through 581-020-

0090

Funding HistoryMentoring is a component of the

Network of Quality Teaching and Learning. It is part of the strategic plan to support Oregon’s attainment of 40/40/20.

Grants fund individual school districts or consortia comprised of school districts, ESDs, and universities.

Letter of Intent and Grant Reviewer Application

Letter of Intent to Apply – Optional Identify the number of grant reviewers needed Assure that the potential applicant will receive all updates related to

the grant process. Does not obligate the District or Consortium to apply for the grant.

Grant Reviewer Application Grant reviewers are needed to read and score all applications. Each applicant is strongly encouraged to have 1-2 people apply as

reviewers to enable each applicant to experience the review process first hand.

Located on the web page: http://www.ode.state.or.us/search/page/?id=2218

GoalThe goal is to support research-

based mentoring programs that develop and retain effective teachers and administrators.

A quality mentoring program…

Provides structures to assure a cohesive, culturally competent system for mentoring that is supported at all levels.

Requires involved, informed and culturally responsive leaders. Collects data to evaluate and improve program effectiveness. Carefully selects and assigns mentor/mentee partners reflective

of diverse cultural characteristics and clearly defines roles. Expands the knowledge and refines the practice of mentors and

mentees through a collaborative, culturally responsive process, supported by research.

Utilizes a data based cycle of inquiry to assess effective, appropriate and culturally responsive instructional and leadership practices.

A quality mentoring program… Accelerates the professional practice of beginning

educators to positively impact student achievement for EACH and EVERY learner no matter what their national origin, race, gender, sexual orientation, differently abled, first language, or other distinguishing characteristic.

Fosters and develops culturally competent educators. Provides quality mentoring support to ensure an effective

transition into a teaching or administrative career for first and second year teachers and administrators.

Improves professional success and retention of new teachers and administrators.

Important Dates (p.11)August 12, 2015 – Applications due to ODEAugust 20, 2015 – Grant Awards announcedSept. 30, 2015 – 50% of funds availableSept. 15, 2015 – Induction Pairing Form dueDec. 1, 2015 – Remaining funds availableJune 15, 2016 – Final report & Continuation

Grant Application dueJune 30, 2017 – Grant end date

Submission Requirements (p.12)

12-point font, Times New Roman, double spaced on all narrative sections

Charts and Tables must be labeled, 11 point font, single spaced

Sections tabbed and labeled to help guide the reviewers

Pages numbered for referenceAt least 1 inch margins on the sides, top,

and bottom of 8½” by 11” paper

Submission Requirements (p.12)

20 page narrative maximum, (excluding cover page, assurances, mentor selection rubric, budget template, appendix and bibliography)

The original, plus three (3) copies of the application must be received or postmarked by 5:00 PM on August 12, 2015

Application Organization (p.11)

Cover page – Appendix B (signatures required)

Assurance forms – Appendix C: all participating districts all participating project partners Signatures required from above participants

Application Narrative/ Action Plan – Appendix D

Budget Narrative /Budget Worksheet (Appendix E)

Application Narrative (p.13)

Project Design

Project Action Plan

Project Partnership(s)

Evaluation of Project Effectiveness

Application Budget Narrative and Budget Worksheet

Narrative – Project Design (p. 14)

Purpose - Describe the components of the proposed Mentoring Program.Roles and responsibilitiesPlan and process of successful or promising

efforts in hiring culturally and linguistically diverse educators

Mentor selection rubric (include with app.)CommunicationRole of administratorsRelease timeTraining and PD for mentors and menteesFormative assessment system

Narrative – Action Plan (p. 18)

Purpose - Outline the goals, related objectives, activities, and indicators.A goal is a broad statement for which

measureable objectives are written.An objective is specific and measureable. It

describes how and when a goal will be met.An indicator describes how and when you

will know whether objectives have been met.

Narrative – Action Plan (p. 18)

Goal 1: Ensure an effective transition into an educational career for educators new to the profession.Objective Activities Indicators Person

ResponsibleFrequency

1.1 __# of beginning educators receive 75-90 hours of support from a highly trained mentor during the 2015-16 SY.

1.1.a Beginning educators will meet with mentors a minimum of 8-10 hours per month.

1.1.a.i Mentor logs submitted no later than the 10th day of each month shall reflect the minimum #of hours

Individual responsible for oversight of activity

Monthly

Narrative – Project Partnerships (p. 19)

Purpose - Describe how partners will work together to support the mentor and beginning teachers/ beginning administrators.Description of partner organizations

Responsibilities of each partner

Narrative – Evaluation (p. 19)

Purpose - Describe the evidence that will be used to determine program effectiveness.Anticipated impact of program on

practice of mentors and mentees

Qualitative and quantitative data

Budget Narrative & Worksheet (p. 19)

Purpose - Explain exactly how the funds will be spent.Budget narrative and worksheet

should alignCosts should be reasonableNo more than 5% for indirect costs

Priorities (p. 6) In 2015, the Oregon Legislature passed SB 216

implementing the following new priorities within the Oregon Mentoring Program:

(a) The priorities to be addressed by moneys received by a school district, including efforts related to:(A) Increasing the number of culturally and linguistically diverse educators hired; and(B) Reflecting the demographics of the students of the school district with the demographics of the educators of the school district; and

(b) Whether the school district is a small school district or serves a rural community.

Reporting Requirements (p. 9)

Paring Forms- Due September 15, 2015

ODE Electronic Mentor Logs – Due to ODE monthly

Reporting Requirements (p. 9)

Final Report - Due June 15, 2016 Detailed description of the mentoring

activities that occurred Summary of the attainment of the project

goals and measurable objectives Qualitative and quantitative evidence used

to determine program effectiveness Documentation of 75-90 hours of contact

time

Reporting Requirements (p. 9)

Final Report - Due June 15, 2016Evaluation of the effectiveness of the

projectFinal Budge ExpendituresOther additional data required by ODE

Funding and Duration (p. 6)

August 20, 2015 – June 30, 2017

$4,000 per beginning teacher and $3,800 per beginning administrator

See page 7 of the RFA for allowable uses (not an exclusive list)

Time for questions!

ContactsQuestions about the RFA

Tanya Frisendahl – Education Specialist503-947-5754 tanya.frisendahl@state.or.us

Questions about submissionSheli Dumas – Support Staff

503-947-5765 Sheli.dumas@state.or.us