WELCOME

FALL SUMMIT 2014

PRESIDENT

Antonio Regulier

DUTIES Elected by Student Body Represent the Students to

the Administration Member of:

College Council University Senate Student and Academic Affairs

Committees FSA Board of Directors And many more…

He does this for you, THE STUDENTS!!

CONTACT THE PRESIDENT

Sa.President@fredonia.edu

Office Hours: M : 9am – 10pm, 3pm– 6pm W : 11pm – 12pm, 2pm– 3pm F : 1pm – 4pm

SPEAKER

Jefferson Dedrick

DUTIES Chairperson of the Assembly Chairperson of the Rules

committee Maintaining records (Clubs,

Legislation, Constitution)

Ex-Officio Committee Member

Memos, memos, memos... What are we here for?

WHY CARE ABOUT THE SPEAKER?

Re-Recognition General Assembly Appointees Representatives Committees

CONTACT THE SPEAKER

Sa.Speaker@fredonia.edu Office Hours: MONDAY 10:00-11:30; 4-5:30

TUESDAY 9:00-11:00; 8-9:00 THURSDAY 9:00-11:00; 4-5:30

Come see me by appointment! Come see me at GA!

COMPTROLLER

Kyle Stolt

DUTIES Appointed by SA President

Manages SA finances

Chairman of theB&A Committee

Spring 2014 B&A Week

CONTACT

Sa.Comptroller@fredonia.edu

Office Hours: M : 10am – 12pm T : 3:30pm – 5pm W : 3pm – 5:30pm Th : 3:30pm – 5pm F : 4pm – 4:30pm

STUDENT ACTIVITY FEE & SA BUDGET

Total SA Budget: $1,354,608.42

$98.25

$86.00Activities

$12.25Transportatio

n

TYPES OF GROUPS

GROUP LEVEL

AMOUNT per academic year

Endorsed $150

Provisional $500

Acknowledged $1000

Chartered $1500

Constituted $1500 Con & Con only

REQUESTING MONEY

Know your group type

-Who, what, where, why and when

-Ensure Presidentand Treasurer sign

Over $150 = Attend B&A and GA meetings

B&A: Tuesday @ 5pm. G103B GA: Thursday @ 5:30pm. G24

Due 10am Tuesdays to be on that nights agenda

USING YOUR MONEY

Green requisition form

Purchase Order

Due 3-5 Days before you need a purchase order!

Bring to vendor, get receipt,then bring both of theseback to SA

RECAP

Requesting money: BLUE request form President & Treasurer signatures needed Clear description of what you need money for Under $150 – approved by me Over $150 – come to B&A + General Assembly

Forms due by Tuesday at10am to be on that night’s agenda

B&A: Tuesdays at 5:00pm, G103B GA: Thursdays at 5:30 pm, G24

Paying vendors: GREEN requisition form At least 3 – 5 days before you need a PO Treasurer & Faculty Advisor signatures needed

CONTRACTS

Used for a speaker, artist,performer, etc

Due 2 weeks prior to event

Note any other important Terms and conditions

TRAVEL FORMS

Used for traveling out of town

Hold flights/room Reservations On your card…BUT DO NOTPAY FOR THEM

HELPFUL HINTS

Reimbursements must have my approval prior to purchase otherwise they will not be accepted

Gas Purchase orders not accepted

The earlier the better when turning in forms

Open events on campus must be catered by FSA

Train younger group members

Ask if you are unsure of ANYTHING

THINGS YOU SHOULD KNOW

B&A MeetingsTuesday at 5:00pm in G103B

GA Meetings Thursday at 5:30 in McEwen G-24

Office Hours:M: 10-12, T/Th: 3:30-5, W: 3-5:30, F: 4-4:30

SA.Comptroller@fredonia.edu

CHIEF JUSTICE

Courtney Hout

DUTIES

Act as Chief Officer of the Judicial Branch Act as Chairperson of the Supreme Court and the

Enforcement Review Board Have an extensive and thorough working

knowledge of the Constitution and Statutes of the Association

Act as principle adviser to all officers and representatives of the Association on matters involving the Constitution and Statutes

Act as liaison to the Supreme Court concerning matters of the Association, and to the Assembly concerning matters of the Supreme Court.

Appoint all Justices to the Court, with the approval of the Assembly

SUPREME COURT

Tuesday at 8pm in Williams

Center G103B

MOST COMMON VIOLATIONS

Summit ViolationSignature ViolationRules ViolationEvent Violation

CONTACT

sachjust@fredonia.edu

Office Hours:Monday: By AppointmentTuesday: 12:00pm-3:00pmWednesday: 2:00pm-4:00pmThursday: 12:00pm-3:00pmFriday: 2:00pm-3:00pm

CHAIR OF ELECTIONS

James Hobbs

DUTIES

Oversee and ensure the validity of all elections of Student Association Members.

Manage the voting booth during elections. At Constituted groups request be available to

oversee their elections. Act as advisory council for the Supreme

Court when dealing with groups elections.

ELECTION COMMITTEE MEETING

Tuesday at 6:30pm in

G103B

CONSTITUTED GROUP ELECTIONS

Election forms for constituted groups are in your folders.

It is required by statute to hand in election forms no more than two weeks after the election date.

We haven’t done this is awhile and since it’s a statute it is required or all constituted groups would be in violation as well as myself.

Thanks <3

VICE PRESIDENT

Hughdean ‘Dean’ Blake

Chair of Presidential SummitAppoint Association Secretaries

Assist Groups in their requirementLiaison to Supreme Court

DUTIES

What Happens If You Don’tHand Them In On Time??

You will not be able to sign out rooms for meetings, events or other gatherings

Your Budget will be Frozen You will end up in front of Supreme Court

SIGNATURE CARD

Attend both Fall and Spring Summit Fill out and hand in SA Signature

Cards on time (hint : they’re due on September 23th! TUESDAY)

Event Requirements: Endorsed: 1 event PER YEAR Provisional: 1 event per semester (that’s

two total)

Acknowledged: 2 events PER YEAR Chartered: 4 events PER YEAR Constituted: 8 events PER YEAR

GROUP REQUIREMENTS

Must:

Promote or fulfill the purpose of the group

Be open to all students Educate, Entertain,

Serve, and/or interact with the student body

EVENTSMust fit one of these Categories:

EducationalCulturalSocialRecreationalAthleticPhilanthropic

Any activity that is NOT open to the rest of campus to view or to partake in.

Meetings of the Group that consist of planning events or discussing normal business.

Punishment given out by the Supreme Court

DEFFINATELY DO NOT INCLUDE:

NOT ANEVENT

Must be turned in within 10 BUSINESS DAYS of the event

Fill it out completely and give as much detail as possible

EVENT WORKSHEETS

Constituted: 8 per year

Chartered: 4 per year

Acknowledged: 2 per year

Provisional: 1 per semester

Endorsed: 1 per year

KEEP IN MIND…

Monday 8:50- 9:50am, 12:00-12:50pm Tuesday 1:00- 3:00pm Wednesday 8:50-9:50am, 12:00-12:50pm Thursday 12:00- 12:15pm Fridays By Appointment

SA.VicePresident@fredonia.edu(716)-673-3381

VICE PRESIDENT CONTACT

GROUP RELATIONSHIP INCENTIVE PROGRAM

Co-Sponsorship Award Group of the Semester Award

Gain recognition on campus and in theCommunity.Attract potential members to your groups.

G.R.I.P.

For Assistance With Community ServiceInfo Please See:

Ms. Joyce H. SmithCoordinator of Volunteer and Community

ServicesWilliam Center S227Phone: 716-673-3690

Joyce.Smith@fredonia.edu

G.R.I.P.

EVALUATION