Post on 02-Jan-2017
FISCAL AFFAIRS, SF STATE UNIVERSITY
User’s Guide Finance Reporting
Using Oracle Business Intelligence Enterprise Edition (OBIEE)
Corazon Wong Updated 9/9/2011
User Guide for accessing Finance Reporting with links to other documents providing detail instructions and/or information.
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Table of Contents
Overview 1 Benefits 3 2 Dashboard and OBIEE Answers 3 3 Dashboard Landing Page 4 4 Reporting Security 4 5 Access Requirements 5 6 Acronymn 5 7 Report Column Definitions 5 -6
Dashboards
1 Fund Types/Dashboard 7-10 2 Available Balance Calculation
a. General Fund 11 b. Capital Outlay 12 c. Grants and Contracts 12 d. Trust Funds 13 e. University Corporation/SF State Foundation 14
Reports 15
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OVERVIEW 1. Benefits
• Web-based, Secure and Easy to use • Performance – time and effort involved in generating reports are
significantly reduced • Interactive Reporting and Drill-down to details • Facility to export / download report to Excel, PowerPoint, data, and web
page • Minimal learning curve
See announcement dated September 15, 2009.
2. OBIEE Answers and Dashboards
Oracle Answers o Report-building interface provided by Oracle Business Intelligence
Enterprise Edition (OBIEE) o Used for the construction of both Queries (the data) and Reports (the
presentation)
Dashboards o Visual display of the most important information, consolidated and
arranged on a single screen o Repository for reports and other links o Contain data summarized at a high level with the ability to “drill down”
to levels of detail
Click here for SF Finance Reporting Dashboard
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3. Dashboard – Landing Page
4. Reporting Security
Shibolleth web single sign-on o SF State ID and Password
Data Authorization – o Using FMS data security on Business Unit, Departmental Level and Fund
Code o CSU Sponsored Program
• Associated Project – PI and PIA Information
OBIEE Presentation Server Permissions – o Control access to Web Catalogs, Folders, Dashboards, etc…
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5. Access Requirements
SF State ID – University identification number (aka employee ID, UIN, etc)
SF State Password – same as SF State email password
Completed ESIP (Employee/Student Information Privacy) Training
FMS Account with permissions for either Department or Project reports
6. Acronyms
MTD – Month-to-Date. Current month’s activity for the accounting period specified in the criteria
YTD – Year-to-Date activities in accounting period between 1 – 12
PTD – Project-to-Date (Period 0 + YTD activities)
FY – Fiscal Year
POs – Purchase Orders
REQs – Requisitions
CFs- PeopleSoft (PS) Chartfield
Visit the following Fiscal Affairs web page: http://fiscaff.sfsu.edu/services/fms/training/tutorials/tutorials_big.jsp
7. Report Column Definitions
Original Budget – Total amount for initial budget transactions
Revised Budget – Amount reflects the sum of all budget transactions; includes Initial-Budget Total plus Year-to-Date Budget Adjustments
MTD (Month-to-Date) Amount – Sum of the transactions for the selected accounting period
YTD (Year-to-Date) Amount – Sum of the journal activities from Period 1 (July) up to the selected Accounting Period from the prompted fiscal year
PTD (Project-to-Date) Amount – Includes the roll-over amount from the previous fiscal year, i.e. Period 0 plus all the YTD activities
Open POs – Total for all outstanding purchase order/s
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Open REQs – Total amount of approved requisitions not sourced to POs
Beginning Balance (for SFCMP Trust Fund type use only) – The net of the previous fiscal year’s total revenue and expenditure amounts are posted into the PeopleSoft (PS) Account 305002; use for the available balance calculation (Note: Business Units UCorp and SF State Foundation should not use this account; prior years’ total is rolled forward in Revenue and Expenditure accounts in period o)
Available Balance - The default calculated amount is based on the type of fund. For budgeted accounts such as General Fund, Capital Outlay and Grants & Contracts, positive amount indicates availability of funds while negative amount signifies deficit balance. For Trust and Revenue Funds (self-support operation), it is the other way around. Negative balance for the department or project equates to having money left, and positive amount suggests having insufficient funds
MTD PO – Provides a listing of all transactions affecting encumbrance (purchase order) ledger (ie. Ledger_KK-Enc) within the selected accounting period. It is grouped and sorted by PO number
YTD PO – Provides a listing of all transactions affecting encumbrance (purchase order) ledger (ie. Ledger_KK-Enc) within the selected fiscal year. It is grouped and sorted by PO number.
MTD REQ – Provides a listing of all transactions affecting pre-encumbrance (requisitions) ledger (ie. Ledger_KK-Pre) within the selected accounting period. It is grouped and sorted by Requisition number
YTD PO – Provides a listing of all transactions affecting pre-encumbrance (requisitions) ledger (ie. Ledger_KK-Pre) within the selected fiscal year. It is grouped and sorted by Requisition number.
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DASHBOARD
Dashboards were created based on Fund Types 1. Fund Type/Dashboard for SFCMP
Fund Type Fund Code/s Dashboard
Capital Outlay
[BH000 - BP999]
[GC001 - GC999] Capital Outlay
General Fund
[GS108] - 2008-09 General Fund Transfer
[NG001] - General Support & Student Fees General Fund
Grants & Contracts
[SG001 - SG999] Grants & Contracts
Trust Fund
[NG002 - NG999]
[NS001] - ARRA Stimulus Fund
[SC002 - SC003]
[SP001 - SP999]
[TA001 - TA999]
[TC001 - TC999]
[TD001 - TD999]
[TG001 - TG999]
[TH001 - TH999]
[TL001 - TL999]
[TM001 - TM999]
[TP001 - TP999]
[TR102 - TR104]
[TS001 - TS999]
[TT101 - TT999]
[TU001 - TU999]
[UL003] - Tf-R Uribe Memor S-T Loan
[UM001 - UM999]
[US001 - US999]
[WF001 - WF999]
[WL001 - WL999]
[WS001 - WS999]
Trust Fund
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Revenue Funds CEL, Hsng, Parking
[DC101] - Dcf-Hsg Sf Prop Acq Ban Exp
[DC102] - Dcf-Hsg Sf Res Apt Bldg
[DC103] - Dcf-Hsg Prop Acq 03/04
[DC104] - Dcf-Res Apt Bldg Imprv Proj
[DC105] - Dcf-Student Housing Acq Lot 42
[DC106] - Dcf-Stu Housing Acq Stonestown
[DC401] - Dcf-Sf Camp Union Expansion
[DC402] - Dcf-Sf Camp Union Series B
[DC403] - Dcf-Stu Union Local Proj 2006
[DH104] - Drf-Housing Revenue
[DH201] - Drf-Housing Expenditure
[DH303] - Drf-Housing SMIF PY
[DH304] - Drf-Housing SMIF CY
[DM104] - Dbm-Housing Revenue
[DM113] - Dbm-SMIF Interest PY
[DM114] - Dbm-SMIF Interest CY
[DM201] - Dbm-Housing Expenditure
[DM202] - Dbm-Parking Expenditure
[DM203] - Dbm-Aux Facilities Expend
[DM204] - Dbm-Sf Camp Union Expend
[DM205] - Dbm-Sf Camp Union Revenue
[DU201] - Drf-Sf Camp Union Expend
[FF201] - Frf-Health Facilities Fee Exp
[FM201 - FM299]
[PF104 - PF999]
[PM104 - PM999]
[PR104 - PR999]
Trust Fund
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2. Fund Type/Dashboard for Auxiliary Units
Fund Type
SFASI SFCSC SFPFD SFFDN Dashboard
-
[AS001 -
AS999]
[SC001 -
SC999]
General Fund
General Fund
[PF110] -
GENERAL FUND
[FN100 -
FN110]
[FN199] -
FUND NOT
DEFINED
General Fund
Unrestricted
[FN111] - WORKING CAPITAL
[FN112] - GENERAL CONTINGENCIES RESERVE
[FN113] - BD APPROP & OTHER UNRESTRICTED
[FN114] - PLANT FUND
[FN115] - BUSINESS SERVICES
UCorp/SF State FDN
Grants & Contracts
[FN120] - FEDERAL GRANTS
[FN121] - STATE GRANTS
[FN122] - LOCAL GOVERNMENT
[FN123] - PRIVATE FOUNDATION
[FN124 - FN129]
Grants & Contracts
Campus Programs
[FN130 - FN139]
UCorp/SF State FDN
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Scholarship [FN140 - FN149]
UCorp/SF State FDN
Endowments
[PF150] - TEMPORARY ENDOWMENT
[PF151] - QUASI ENDOWMENT
[PF152] - PERM. ENDOWMENT
[FN150] - TEMPORARY ENDOWMENT
[FN151] - QUASI ENDOWMENT
[FN152] - PERM. ENDOWMENT
UCorp/SF State FDN
Interest Bearing
[PF160] - INTEREST-BEARING
[FN160] - INTEREST-BEARING
UCorp/SF State FDN
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2. Available Balance Calculation
Type of Fund /
Dashboard
Business Unit:
Fund Code
Default
Account
Type Used Default Calculation
Available
Balance (e)
General Funds
SFCMP: NG001
SFASI: AS###
SFCSC: SC###
SFPFD: PF110
SFFDN:
FN100-FN110
FN199
Expense
(6#####)
(a) Revised Budget
Less:
( b ) YTD Actuals (Rev&Exp)
( c ) Open POs
(Encumbrance)
( d) Open REQs
(Pre-Encumbrance)
Positive – there is
money left
Negative – deficit
Business Units: SFCMP, SFFDN, SFPFD,
SFASI, SFCSC (a) (b) (c) (d) (e)
A B C D E
Cab A
Cab
Deficit
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Type of Fund
/DashBoard
Bus Unit:
Fund
Code/s*
Default
Account
Type Used Default Calculation
Available
Balance (e)
Capital Outlay
SFCMP:
BH###
BP###
GC###
Expense
(6#####)
( a ) Revised Budget
Less:
( b ) PTD Actuals (Rev& Exp)
( c ) Open POs (Encumbrance)
( d ) Open REQs
(Pre-Encumbrance)
Positive – there’s
money left
Negative - deficit
Business Unit: SFCMP (a) (b) (c) (d) (e)
Type of Fund
/DashBoard
Bus Unit:
Fund Code/s*
Default
Account
Type Used Default Calculation
Available
Balance (e)
Grants &
Contracts
SFCMP :
SG###
SFFDN :
FN120- FN124
Expense
(6#####)
( a ) Revised Budget
Less:
( b ) PTD Actuals
( c ) Open POs (Encumbrance)
( d ) Open REQs (Pre -
Encumbrance)
Positive – there’s
money left
Negative - deficit
Business Units: SFCMP and SFFDN
( a ) ( b ) ( c ) ( d ) ( e )
Cab 11 1 Cab 2
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Type of Fund
/DashBoard
Bus Unit:
Fund Code/s*
Default
Account
Type Used Default Calculation
Available
Balance (e)
Trust &
Revenue
Funds
SFCMP:
See Fund
Reporting
Tree below
Equity
(305002),
Revenue
(5#####),
Expense
(6#####)
(a) Revised Budget
Less:
(b) Beg Balance (305002)
+ (c) YTD Actuals
(Revenue + Expenses)
+ (d) Open POs (Enc)
+ (e) Open REQs (Pre-Enc)
Positive – there’s
money left
Negative - deficit
(a) (b) (c) (d) (e)
TRUST FUNDS -REVENUE FUNDS - Cel, Hsg, Prkg
[TC001 - TC999] CEL [DH104] - Drf-Housing Revenue [DH201] - Drf-Housing Expenditure [DH303] - Drf-Housing SMIF PY [DH304] - Drf-Housing SMIF CY [DM104] - Dbm-Housing Revenue [DM113] - Dbm-SMIF Interest PY [DM114] - Dbm-SMIF Interest CY [DM201] - Dbm-Housing Expenditure [DM202] - Dbm-Parking Expenditure
[DM203] - Dbm-Aux Facilities Expend [DM204] - Dbm-Sf Camp Union Expend [DM205] - Dbm-Sf Camp Union Revenue [DU201] - Drf-Sf Camp Union Expend
[FF201] - Frf-Health Facilities Fee Exp [FM201 - FM299]
[PF104 - PF999] [PM104 - PM999] [PR104 - PR999]
TRUST FUNDS - Trust, Lottery,Fin Aid, WS
[NG002 - NG999] [NS001] - ARRA Stimulus
Fund [SC002 - SC003] [SP001 - SP999] - Special
Projects [TA001 - TA999] [TD001 - TD999] [TG001 - TG999] [TH001 - TH999] [TL001 - TL999] [TM001 - TM999] [TP001 - TP999] [TR102 - TR104] [TS001 - TS999] [TT101 - TT999] [UL003] - Tf-R Uribe Memor
S-T Loan [UM001 - UM999] [US001 - US999] [WF001 - WF999] [WL001 - WL999] [WS001 - WS999]
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Type of Fund
/Dashboard
Bus Unit:
Fund
Code/s*
Default
Account
Type Used Default Calculation
Available
Balance (d)
Unrestricted,
Campus Programs
Scholarhip
Endowments
Interest Bearing
UCorp /
SF State
Foundation
Dashboard
SFFDN:
FN111-FN115
FN130-FN139
FN140-FN149
FN150-FN152
FN160
SFPFD
PF150-PF152
PF160
Revenue
(5#####),
Expense
(6#####)
(a) PTD Actuals
(Revenue + Expenses)
+ (b) Open POs
(Encumbrance)
+ (c) Open REQs (Pre-Enc)
Negative – there’s
money left
Positive - deficit
Business Unites: SFFDN and SFPFD ( a ) (b) (c) (d)
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Reports
Dashboard Fund Type : Code/s Default
Sort/Grouping:
Other
Reports/URL
General Funds General Funds :
SFCMP : NG001 SFASI: AS###
SFCSC: SC###
SFPFD: PF110
SFFDN:
FN100-FN110
FN199
Cabinet
Division
Dept Group
Department
Financial Summary
Report
Grants & Contracts: SFCMP
SFFDN
Grants & Contracts :
SG001
FN120- FN124
Project ID
Trust Fund SF Campus : SFCMP
Trust & Revenue
Funds (see list under
Available Balance Calculation)
Project ID and/or
DeptID
Capital Outlay Capital Outlay : BH### - BP###; GC###
Cabinet
Division
Dept Group
Department
Trust
Fund/Endowment
for: UCorp: SFFDN
SF State
Foundation: SFPFD
FN111-FN115
FN130-FN139
FN140-FN149
FN150-FN152
FN160
PF150-PF152
PF160
Project ID and/or
DeptID