Post on 18-Jan-2021
User’s Manual
Research AndDevelopment Information System (RADIS)
Research Management Centre &UTM Library
2019
Page |1
Page | 2
USER’S MANUAL TABLE OF CONTENT
1.0 Process Flow ......................................................................................................................... 3
2.0 Publication Registration ................................................................................................ 4
a) Indexed Publication ............................................................................................................ 4
b) Non‐Indexed Publication ................................................................................................ 12
c) Others Publication ............................................................................................................. 20
3.0 Incentive Claim Application in UTMFin System ............................................. 29
4.0 Incentive Claim Application in RADIS ................................................................. 30
Appendix ...................................................................................................................................... 33
Example of UTMFin E‐Form Attachment ...................................................................... 33
1.0 Proc
UTM Lib
I
A
UT
cess Flow
brary staff
INCENTIV
Applican
INCENTIV
Applicant
TM Librar
PUBLIC
Autho
w
APPRO
f approve
VE CLAIM
nt apply in
VE CLAIM
t apply in
VERIFICA
ry staff ve
CATION RE
r register
OVAL PRO
e the ince
M APPLICA
ncentive
APPLICAT
centive c
ATION PR
erify regis
EGISTRAT
r publicat
CESS
entive cla
ATION IN
claim in R
TION IN U
claim in U
OCESS
stered pub
TION IN R
ion in RA
im applic
RADIS
RADIS.
UTMFin
TMFin.
blication.
ADIS
ADIS.
Pag
cation.
.
ge | 3
2.0
1. G2. In3. C
Pub
a.
Go to https://nsert Usernalick on Login
blication
Indexed
/radis.utm.mame and Pasn button.
Registra
d Publica
my/rmc/ ssword in the
ation in
ation
e respective
RADIS
input fields
.
Pagge | 4
4. C
5. C6. C7. C
lick on Publi
lick on Publilick on New lick on Index
ication menu
ication. Publicationxed Publicat
u.
. tion.
Pagge | 5
8. O
9. C
10. InRa
On Publicatio
hoose the C
nsert all the Reminder: ) ISSN
‐ Intern‐ 8‐digi
on Details ta
Category of P
required inf
national Stant code for e
b, choose th
Publication.
formation an
ndard Serialxample 031
he Type of Pu
nd click on S
l Number. 7‐8471 or 1
ublication.
ave button.
050‐124X.
Pagge | 6
11. To add the author list, please choose the Category ofAuthor.
- used to identify a periodical publication at a specificmedia type.b) ISBN
- International Standard BookNumber.- 13-digit number for example978-0-300-14424-6.
c) Role ofAuthor- For further information, please go to http://library.utm.my/support/wp-
content/uploads/sites/4/2016/12/Author-Verification-in-RADIS-1.pdf
Page |7
Fo12. In13. C14. C15. C16. C17. C
or UTM STAnsert Staff Nhoose the Slick on Searclick on Selechoose the Rlick on Add
FF categoryame/ID in thearch By. ch button. ct button of Role for the sbutton.
: he input fiel
the selectedselected nam
d.
d name. me.
Pagge | 8
Fo18. In19. C20. C21. C22. C
or UTM STUnsert Name/hoose the Slick on Searclick on Selechoose the T
DENT categ/Matric No. iearch By. ch button. ct button of ype of Auth
ory: in the input
the selectedor for the se
field.
d name. elected namee.
Pagge | 9
23. C
Fo24. In25. In26. C27. C
28. T
29. O
lick on Add
or OTHERS cnsert Name insert E‐Mail hoose the Tlick on Add
o edit inform
On Attachme
button.
category: in the input address in type of Authbutton.
mation, click
ent tab, choo
field. he input fielor.
k on Edit but
ose the Type
ld.
ton. To dele
e of Attachm
ete informati
ment.
ion, click on
Page
Delete butt
e | 10
ton.
30. In31. C32. C
*
33. O34. C35. U36. O
*
nsert Descriplick on Browlick on UploCompulsory
On Declaratiolick on Subm
UTM Library sOnce verifiedOnly for pub
ption in the wse button aad button. y to attach b
on tab, tick omit button. staff will verd, proceed toblication tha
input field.nd select co
both type of
on the check
rify the regiso Incentive Cat is eligible
orrect PDF fil
attachment
kbox to agre
stered publicClaim Applicato apply.
le. Then, clic
t.
e with the st
cation. ation in UTM
ck on OK but
tatement.
MFin System
Page
tton.
.
e | 11
1. G2. In3. C
4. C
b.
Go to https://nsert Usernalick on Login
lick on Publi
Non‐Ind
/radis.utm.mame and Pasn button.
ication menu
dexed Pu
my/rmc/ ssword in the
u.
ublication
e respective
n
input fields.
Pagee | 12
5. C6. C7. C
8. O
lick on Publilick on New lick on Non‐
On Publicatio
ication. Publication‐Indexed Pub
on Details ta
. blication.
b, choose thhe Type of Puublication.
Pagee | 13
9. Insert all the required information and clickon Save button.Reminder:d) ISSN
- International Standard SerialNumber.- 8-digit code for example 0317-8471 or 1050-124X.- used to identify a periodical publication at a specificmedia type.
e) ISBN- International Standard BookNumber.- 13-digit number for example978-0-300-14424-6.
f) Role ofAuthor- For further information, please go to http://library.utm.my/support/wp-
content/uploads/sites/4/2016/12/Author-Verification-in-RADIS-1.pdf
Page |14
10. To add the auuthor list, pleease choosee the Category of Authorr.
Pagee | 15
Fo11. In12. C13. C14. C15. C16. C
or UTM STAnsert Staff Nhoose the Slick on Searclick on Selechoose the Rlick on Add
FF categoryame/ID in thearch By. ch button. ct button of Role for the sbutton.
: he input fiel
the selectedselected nam
d.
d name. me.
Pagee | 16
Fo17. In18. C19. C20. C21. C22. C
Fo23. In24. In25. C26. C
or UTM STUnsert Name/hoose the Slick on Searclick on Selechoose the Tlick on Add
or OTHERS cnsert Name insert E‐Mail hoose the Tlick on Add
DENT categ/Matric No. iearch By. ch button. ct button of ype of Authbutton.
category: in the input address in type of Authbutton.
ory: in the input
the selectedor for the se
field. he input fielor.
field.
d name. elected name
ld.
e.
Pagee | 17
27. T
28. O29. In30. C31. C
*C
32. O33. C
o edit inform
On Attachmensert Descriplick on Browlick on UploCompulsoryontent and
On Declaratiolick on Subm
mation, click
ent tab, chooption in the wse button aad button. y to attach Journal Fron
on tab, tick omit button.
k on Edit but
ose the Typeinput field.nd select co
three typent Page.
on the check
ton. To dele
e of Attachm
orrect PDF fil
e of attach
kbox to agre
ete informati
ment.
le. Then, clic
hment: Proo
e with the st
ion, click on
ck on OK but
of of Public
tatement.
Page
Delete butt
tton.
cation, Tab
e | 18
ton.
le of
Page | 19
34. UTM Library staff will verify the registered publication. 35. Once verified, proceed to Incentive Claim Application in UTMFin System.
1. G2. In3. C
4. C
c.
Go to https://nsert Usernalick on Login
lick on Publi
Others
/radis.utm.mame and Pasn button.
ication menu
Publicati
my/rmc/ ssword in the
u.
ion
e respective input fields.
Pagee | 20
5. C6. C7. C
8. O
lick on Publilick on New lick on Othe
On Publicatio
ication. Publication
ers Publicatio
on Details ta
. on.
b, choose thhe Type of Puublication.
Pagee | 21
9. Insert all the required information and clickon Save button.Reminder:g) ISSN
- International Standard SerialNumber.- 8-digit code for example 0317-8471 or 1050-124X.- used to identify a periodical publication at a specificmedia type.
h) ISBN- International Standard BookNumber.- 13-digit number for example978-0-300-14424-6.
i) Role ofAuthor- For further information, please go to http://library.utm.my/support/wp-
content/uploads/sites/4/2016/12/Author-Verification-in-RADIS-1.pdf
Page |22
10. To add the auuthor list, pleease choosee the Category of Authorr.
Pagee | 23
Fo11. In12. C13. C14. C15. C16. C
or UTM STAnsert Staff Nhoose the Slick on Searclick on Selechoose the Rlick on Add
FF categoryame/ID in thearch By. ch button. ct button of Role for the sbutton.
: he input fiel
the selectedselected nam
d.
d name. me.
Pagee | 24
Fo17. In18. C19. C20. C21. C22. C
Fo23. In24. In25. C26. C
or UTM STUnsert Name/hoose the Slick on Searclick on Selechoose the Tlick on Add
or OTHERS cnsert Name insert E‐Mail hoose the Tlick on Add
DENT categ/Matric No. iearch By. ch button. ct button of ype of Authbutton.
category: in the input address in type of Authbutton.
ory: in the input
the selectedor for the se
field. he input fielor.
field.
d name. elected name
ld.
e.
Pagee | 25
27. T
28. O
Type o
Proceedi
Conferen
Writing P
o edit inform
On Attachme
of Publicatio
ngs
nce Paper
Popular/Pres
mation, click
ent tab, choo
on
• P
• P
ss • P
k on Edit but
ose the Type
Compu
roof of Publ
roof of Publ
roof of Publ
ton. To dele
e of Attachm
Type
ulsory
ication
ication
ication
ete informati
ment.
e of Attachm
• Tab• Jou• Oth
‐‐‐
• Tab• Jou• Oth
‐‐‐
• Oth‐‐
ion, click on
ment
Supporting
ble of Conteurnal Front Phers PresentatioConferenceetc.
ble of Conteurnal Front Phers PresentatioConferenceetc. hers Table of CoFront Page
Page
Delete butt
g Evidence
nt OR Page OR
on Schedulee Certificate
nt OR Page OR
on Schedulee Certificate
ontent OR Cover OR
e | 26
ton.
Publicatiand ProfeMagazine
Article in
Policy pa
PelaporaKhusus (RMalaysiaKebangsaPortfolio
Clasified/Report Karya Kre
Modules
Book Cha
Book (Te
Original B
Monogra
29. In30. C31. C
on in Acadeessional e
n Mass Medi
aper
an/PenerbitaRancangan /Statistik aan)
/Technical
eatif
/Manual
apter
xt)
Book
aph
nsert Descriplick on Browlick on Uplo
mic • P
a • P
• P
an • P
• P
• P
• P
• P
ption in the wse button aad button.
roof of Publ
roof of Publ
roof of Publ
roof of Publ
roof of Publ
roof of Publ
roof of Publ
roof of Publ
Follow
input field.nd select co
ication
ication
ication
ication
ication
ication
ication
ication
w requireme
orrect PDF fil
‐• Oth
‐‐
‐For ma• Oth
‐‐
‐• Oth
• Oth
• Oth
• Oth
• Oth
• Oth
ents from Pe
le. Then, clic
Others hers Table of CoMagazine FOR Others
ass media tyhers Table of CoMagazine FOR Others hers
hers
hers
hers
hers
hers
enerbit UTM
ck on OK but
Page
ontent OR Front Page C
pe: Magazin
ontent OR Front Page C
Press
tton.
e | 27
Cover
ne
Cover
Page | 28
32. On Declaration tab, tick on the checkbox to agree with the statement. 33. Click on Submit button. 34. UTM Library staff will verify the registered publication except for Book Chapter, Book
(Text), Original Book and Monograph. These types of publication will be verified by Penerbit UTM Press.
35. Once verified, proceed to Incentive Claim Application in UTMFin System. *Only for publication that is eligible to apply.
3.0
1. C2. C
3. Cp
4. T
Ince
lick on Incenlick on New
lick on the roceed withhen, procee
entive Cl
ntive Claim. Incentive Cl
link to doh steps from d with steps
laim App
laim.
wnload UTMthe UTMFins for Incentiv
plication
MFin Manun manual. ve Claim App
n in UTM
al for Publi
plication in R
MFin Syst
ication Ince
RADIS.
Page
tem
entive Claim
e | 29
m and
4.0
1. C2. C
3. C
Ince
lick on Incenlick on New
lick on Claim
entive Cl
ntive Claim. Incentive Cl
m button.
laim App
laim.
plicationn in RADIS
Pagee | 30
4. IfPf no incentivroceed butt
e claim applon. If yes, cl
lication has bick on No bu
been made futton.
for the publication befo
Page
ore, click on
e | 31
Page | 32
5. On Claim Details tab, at Attachment section, insert Payment Application No. in the input field. Please click on the View sample link for example.
6. Insert Description in the input field. 7. Click on Browse button and select correct PDF file of UTMFin e‐form. Then, click on OK
button. *Please refer Appendix for Example of UTMFin E‐Form Attachment.
8. Click on Upload button. 9. At the Declaration section, tick on the checkbox to agree with the statement. 10. Click on Submit button.
EExample
Ap
of UTMF
ppendix
Fin E‐For
rm Attachhment
Pagee | 33
Exampple of Pub
IND
blished P
DEXED
Paper
PUBLICCATIONN
Pagee | 34
Page | 35
Example of Proof Indexing in Web of Science/Scopus/ERA
Page | 36
Exampple of Pro
NON
oof of Pub
NINDEXE
blication
ED PUBL
n
LICATIOON
Pagee | 37
Exampple of Jouurnal Front Page && Table oof Contennt from W
Page
Website
e | 38
Exampple of Jouurnal Front Page && Table oof Contennt of Prin
Page
nted Copy
e | 39
y
Pagee | 40
Examp
O
ple of Pro
OTHERS P
oof of Pub
PUBLICA
blication
ATION
n
PROCEEEDINGS
Page
e | 41
Exampple of Prooceeding Front Paage
Pagee | 42
Exampple of Prooceeding Table off Contentt
Pagee | 43
Exampple of Othhers – Presentatioon Scheddule
Pagee | 44
Examp
OTH
ple of Pro
ERS PUB
oof of Pub
BLICATIO
blication
ON – CON
n
NFERENNCE PAPE
Page
ER
e | 45
Exampple of Connference Front Paage
Pagee | 46
Page | 47
Example of Others – Conference Poster
Examp
OTHER
ple of Pro
RS PUBL
oof of Pub
ICATION
blication
N – ARTI
n
CLE IN M MASS ME
Page
EDIA
e | 48
Pagee | 49
OTH
Examp
HERS PUB
ple of Oth
BLICATI
hers – Fro
ION – PE
ont Page
LAPORA
e
AN/PENEERBITAN
Page
N KHUSU
e | 50
US
Exampple of Othhers – Puublicationn Details
Pagee | 51
Pagee | 52
Page | 53
OTHERS PUBLICATION – POLICY PAPER
Example of Others – Front Page
Exampple of Othhers – Puublicationn Details
Pagee | 54