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FinancialAccounting (FI)
- Master Data -
Unit 6
MELJUN
CORTES
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Business Process Integration
MasterD
ata
FI
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Master Data
Master data is relatively fixed
Material master data
Vendor master data Purchasing information record
General Ledger master data
Before making the master dataconfigurations, you must havecompletely defined the
organizational structures
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R/3
FIFinancialAccounting
COControlling
PSProjectSystemWF
WorkflowISIndustry
Solutions
MMMaterialsMgmt.
HRHuman
Resources
SDSales andDistribution
PPProductionPlanning
QMQualityMgmt.
PMPlant Maintenance
SMServiceMgmt.
Client / ServerIntegrated BusinessSolution
ECEnterpriseControlling
AMFixed AssetsMgmt.
Financial Accounting (FI)
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Unit 6 Overview
General Ledger Master Data
Chart of Accounts Data
Company Code Data Reconciliation Accounts
Accounts Receivable
Accounts Payable
Goods Receipt/Invoice Receipt
General Ledger Account Balances
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General Ledger Master
Data A unique master record is created foreach General Ledger account
General Ledger accounts are createdat the client level
Business transactions are posted to
the portfolio of General Ledgeraccounts made available to acompany through the assignment ofa specific Chart of Accounts
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General Ledger Master
Data (continued) Contains control information for: Data entry
Data processing
Specifies the account type: Balance sheet
Income statement
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General Ledger
Organization of the Data Contains one or more Chart ofAccounts specific information areas
Contains one or more Company Codespecific information areas
In this way, a General Ledger master
account can be shared by severalcombinations of Charts of Accountsand Company Codes
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100101
CPEN
X
BS
Account numberChart of accounts
Account groupP&L statement acct typeBalance sheet account
General Ledger
Chart of Accounts Data Account number Name of the Chart
of Accounts Account group
provides
information thatcontrols thecreation of the
master record for a
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General Ledger
Company Code Data Local currency Foreign currency
Tax category Open item management
Line item display
Sort key
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General Ledger
Company Code Data(continued) Local currency Specify the currency in which the
account is to be posted
Transaction figures are always updatedand displayed in local currency
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General Ledger
Company Code Data(continued) Foreign currency Specify the alternative currency in which
the account is to be posted
It is possible to select up to twoalternative currencies
Transaction figures will be updated inboth the local and alternative currencies
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General Ledger
Company Code Data(continued) Tax category Specify the type of tax on purchase and
sales (input or output taxes) that can beposted to the account
If the account is not tax relevant, do notmake a specification in this field
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General Ledger
Company Code Data(continued) Open item management Indicates that the account is subjected
to an affirmative clearing processinvolving the matching of debits tocredits with the purpose of closing eachindividual line item
open or cleared You can only archive an accounting
document if all of its individual line
items have been cleared
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General Ledger
Company Code Data(continued) Line item display Select if it is desirable to view all the
debit and credit detail for the account
Remember that when posting items tosuch accounts and displaying line items,additional storage space and system
time are required If enabled, a link to the line items that
are included in the account balances is
maintained.
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Line Item Display
Account number 100999 Bank AccountCompany code C999
Period Debit Credit DC bal. Balance
C/f bal. 750,000.00Period 1 5,250.00 3,540.00 1,710.00 751,710.00
Period 2 25,000.00 15,000.00 10,000.00 761,710.00
Period 1
Doc. no. DT Doc.date Currency Amount1500000013 KZ 01/05/04 USD 1,800.00 -
1500000014 KZ 01/06/04 USD 990.00 -
100000012 SA 01/08/04 USD 750.00
1400000342 DZ 01/14/04 USD 5,250.00
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General Ledger
Company Code Data(continued) Line item display should not be usedfor the following accounts:
Reconciliation accounts
Accounts that have a summationfunction and are analyzed by anotherapplication such as revenue or stock
accounts
Output and input tax accounts, since taxinformation is required only in
connection with the document
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General Ledger
Company Code Data(continued) Sort Key Necessary when line item display is
selected
Determines the data field that will beused to sort the line items
Posting date
Document date
Cost center
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General Ledger
Company Code Data(continued) Reconciliation accounts When you post to a sub-ledger, the
system automatically concurrently poststo the corresponding reconciliationaccount in the general ledger
In this way, the general ledger is
automatically updated and remains inbalance with the individual accounttotals
You cannot post directly to the
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SubsidiaryLedger Accounts
A/R, A/P, GR/IR
General LedgerReconciliation Accounts
A/R, A/P, GR/IR
General Ledger
Company Code Data(continued)
Debit Credit
Debit Credit
A/P
Debit Credit
A/R
Debit Credit
GR/IR
$$ $$
$$ $$$$ $$$$ $$
GeneralLedger
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Accounts ReceivableReconciliation Account
Accounts ReceivableReconciliation
950
300
Customer 142
150
Customer 123
400
Customer 135
100
Customer 189
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Accounts Receivable
Integration
FIFinancial
Accounting
FIFinancial
Accounting
FIFinancialAccounting
FIFinancialAccounting
MMMaterials
Mgmt.
MMMaterials
Mgmt.
RevenueIncrease to A/R
GoodsIssue
SalesOrder
Income StatementBalance Sheet
FI
FinancialAccounting
FI
FinancialAccounting
CGSDecrease to Inventory
SDSales andDistribution
A t P bl R ili ti A t
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Accounts Payable Reconciliation Account
Accounts PayableReconciliation
950
250
Vendor 100435
200
Vendor 100234
100
Vendor 100621
300
Vendor 100846
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Accounts Payable
IntegrationMMMaterialsMgmt.
MMMaterials
Mgmt.
FI
FinancialAccounting
FI
FinancialAccounting
FIFinancial
Accounting
FIFinancial
Accounting
Increase to A/P
Decrease to GR/IR
GoodsReceipt
Balance Sheet
FIFinancial
Accounting
FIFinancial
Accounting
Increase to Inventory
Increase to GR/IR
InvoiceReceipt
MMMaterialsMgmt.
MMMaterialsMgmt.
S h i ili i
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So What is a ReconciliationAccount?
Postings to sub-ledgers (such asaccounts receivable or accountspayable) are automatically
concurrently posted to thecorresponding reconciliation accountin the General Ledger
In this way, the General Ledger isautomatically updated and remainsin balance with the customer and
vendor individual account totals
U i 6 G 1 E i
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Unit 6, Group 1 Exercises
41. Create Bank Account
42. Create Accounts Receivable ReconciliationAccount
43. Create Trading Goods Inventory Account
44. Create Operating Supplies InventoryAccount
45. Create Accounts Payable ReconciliationAccount
46. Create Goods Receipt / Invoice ReceiptReconciliation Account
47. Create Output Tax Account
48. Create Input Tax Account
49. Create Retained Earnings Account
U i 6 G 2 E i
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51. Create Trading Goods ConsumptionExpense Account
52. Create Operating Supplies ExpenseAccount
53. Create Utilities Expense Account
54. Create Purchase Price Difference ExpenseAccount
55. Create Information Technology ExpenseAccount
56. Create Miscellaneous Expense Account
57. Create Cost of Goods Sold
58. Run General Ledger List of Accounts
Unit 6, Group 2 Exercises