UITS SharePoint and the IUSPUG

2009 LSP Appreciation Event

PRESENTER(S)Cory P. Retherford and Brian Hughes

September, 30th , 2009

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

Introductions

• Cory P. Retherford• Student Enrollment Services Manager of Technology Services• cprether@indiana.edu

• Brian Hughes• UITS Messaging Lead Software Engineer• hughesb@indiana.edu• spadmin@iu.edu

Agenda• What is SharePoint• History of the UITS SharePoint Project• SharePoint Demo• My Site Demo• 3 Tier Model• How to Request a Site• Training Resources• IU SharePoint Users Group

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

What is SharePoint• SharePoint is a gateway into secure Intranet

environment without the need for a Webmaster or Systems Administrator to modify site content and site organization.

• Empowers departments to build an intranet site with little to no programming staff.

• SharePoint used to supplement not replace other university technologies and fill the gaps that other web applications and services do not serve specifically for internal data.

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

What is SharePoint• Extension Of The Microsoft Office Suite

• Integrates With Microsoft Office• 2 Way Client Integrations “Calendaring And Lists”

• Business Intelligence• Display Excel, Access, SQL, And Oracle Data

• Online Collaboration• E-mail “Alerts”, Announcements, And Discussion Boards

• Enterprise Content Management And Intranet• Document Repository

• Versioning

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

What is SharePoint• Workflow

• Document Tracking And Routing

• Tasks• Create Tasks Or Assignments

• Project Management• Provides Business Processes And Forms With

Infopath• Wiki And Blogs• My Sites

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

History of The UITS SharePoint Project

• Why did we bother?• Demand came from the ground up• Microsoft’s public folder plans• Pilot hardware purchased about a year and a

half ago• Pilot began just over a year ago• Grew thanks to word of mouth• Centralized vs. Decentralized

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

SharePoint Demo• Document Library

• Versioning, Approval Workflow

• Excel Services

• Links

• Announcements

• Tasks

• Blog

• Wiki

• Team Discussion

• Survey

• Calendars

• InfoPath

• Search

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

My Site Demo• https://www.mysharepoint.iu.edu/• 500MB Quota• Staff & Faculty

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

3 Tier ModelTier 1

• FREE!!!• If you currently have a site in our environment, this is what

you have.• Site collection with an unlimited number of sub sites.• Default quota of 5GB which can be increased to 10GB if

necessary.• Housed on our main SQL Cluster.• No Custom Code beyond what you can do out of the box

or with SharePoint Designer

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

3 Tier ModelTier 2

• It isn’t available yet but will be soon.• 100GB quota per site collection.

– This is a hard limit due to SharePoint and SQL limitations

• There will be a charge for this similar to the disk costs in the Intelligent Infrastructure

• No Custom Code beyond what you can do out of the box or with SharePoint Designer

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

3 Tier ModelTier 3

• It isn’t available yet• Still in early planning stages.• 100GB quota per site collection.• You have your own Web Application and can publish

custom solutions.• There will be a charge for this similar to the disk costs in

the Intelligent Infrastructure and possibly an additional cost.

• No ETA for when this will be available

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

How to Request a Site• E-Mail spadmin@iu.edu• Site name:

https://www.sharepoint.iu.edu/sites/<sitename> • Title• Primary Site Owner• Secondary Site Owner

• *This process will change soon.

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

Training Resources• http://office.microsoft.com/en-us/training/CR102

146081033.aspx• http://office.microsoft.com/en-us/sharepointserve

r/CH102066971033.aspx• Books24x7 (Check http://kb.iu.edu for link)• Lynda.com (Check http://kb.iu.edu for link)• SharePoint Team Blog:

http://blogs.msdn.com/sharepoint/• Soon LSP Services will offer training to LSPs.

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

Indiana University SharePoint Users Group

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG

https://sp.indiana.edu/iuspug

Allows the SharePoint community a place to engage in conversation, shareresources and tools, and simply put a place to connect and collaborate.

Monthly Meetings – In person, Video conferencing, Breeze, and phoneAccess to site contentGuest SpeakersInformative e-mails

Questions and Resources• What is SharePoint?

– http://kb.iu.edu/data/axpg.html• At IU, how do I request a SharePoint site?

– http://kb.iu.edu/data/axpg.html• IUSPUG Address

– https://sp.indiana.edu/iuspug• SPADMIN@IU.EDU

https://www.sharepoint.iu.edu

September 30, 20092009 LSP Appreciation Event: UITS SharePoint & IUSPUG