Post on 12-Sep-2020
UBS HONG KONG OPEN 2017
Event Tender for Structures, Fencing and Temporary Flooring
Briefing DocumentPrepared by the European Tour on behalf of the Hong Kong Golf Club
Unit 1101, 11/F, Lee Garden Two, 28 Yun Ping Road Causeway Bay, Hong Kong
Contents
1) Background to the event
2) The Key Stakeholders
3) Strategy
4) Operational Guidelines
5) Award Criteria
6) Questions for Tenderers
7) Pricing
8) Time Table
9) Q & A Form
10) Marking Scheme
11) Probity Clause
12) Anti-Collusion Clause
13) Expression of Interest
14) Appendix 1 – Warranty
15) Appendix 2 – UBS Hong Kong Open Venue Map
1. Background to the Event
The UBS Hong Kong Open is recognized as one of the region’s most prestigious golf championships with a unique and special history. Established in 1959, it is the oldest professional sporting event in Hong Kong. This year’s event will be the 59th edition of the tournament.
The Hong Kong Open is the only golf tournament in the world, apart from the US Masters (Augusta, Georgia, US) and the Omega European Masters (Crans Montana, Switzerland), to be played at the same venue for more than 50 years.
The tournament attracts significant local interest and support, in addition to a large number of guests from overseas. On average, over 40,000 spectators visit the event over the course of the tournament week, and over 25% of them are from overseas.
The main hospitality structures are the four large marquees surrounding the 18th
Green of the HK Golf Club’s Eden Course. These marquees consist of a large double-deck structure for the Title Sponsor, and then three single-deck structures for other tournament sponsors.
1. Background to the Event (cont.)
The Spectator Village will be located on the 18th Fairway of the Old Course, which is adjacent to the 1st Hole of the Eden Course and approximately 50m away from the main hospitality structures.
The Village is a virtual showroom for all of the event sponsors’ products, as well as a place for the public spectators to relax, eat, drink and enjoy the various interactive activities on offer.
The tent and marquee structure provision is central to the spectator experience. Our customers expect the very best quality finishing.
Outside of the Spectator Village and Hospitality Marquees, other structures will be required for the Media Centre, Media Catering, Ticket Tent, Volunteer Headquarters, Will Call, Score Recording, Statistics and Starter’s Hut. A 220-seat grandstand and additional small viewing platform will also be required.
The choice of tent supplier for this year’s UBS Hong Kong Open is recognized by the European Tour as a key decision in the Tournament’s development, and the chosen tent supplier will need to share our ambitions to take the event to an even higher level.
1. Background to the Event (cont.)
Key Event Details:
•Title – UBS Hong Kong Open
•Venue – Hong Kong Golf Club, Fanling
•Dates – November 23rd – 26th, 2017
•Prize Fund – US$2 million
•Attendance – 40,000+ (Thursday – Sunday)
•Defending Champion – Sam Brazel
•Field – 138 Players from the European Tour, Asian Tour and HK Golf Association
•TV – LIVE on nowTV, worldwide coverage
•Media – upwards of 150 journalists and 40 photographers
2. The Key Stakeholders
Promoters: Hong Kong Golf ClubChampionship Director: Vicky JonesOperations Director: Mike UyedeOperations Manager: Cecilia Chan
Title Sponsor: UBS
Host Venue: Hong Kong Golf ClubCaptain: Arnold WongGeneral Manager: Ian Gardner
Official Premier Partners Official PartnersDP World EmiratesHK Golf & Tennis Academy Rolex
Others TBC
Official SuppliersCourtyard Marriott HotelJW Marriott HotelEvianOthers TBC
3. Strategy for Structures and Grandstands
The European Tour is looking to appoint a supplier for tents, marquee structures and grandstands that shares our vision of maintaining and enhancing the status of the UBS Hong Kong Open as one of the top professional golf events in the region. All structures will need both creative attention and top quality finishing, from the public areas to the VIP Hospitality experience to the Media requirements.
The tent supplier must demonstrate a commitment to the event that encompasses team leadership and stability of management. Robust experience of supplying structures of the highest quality at large scale professional sporting events to multiple and demanding target groups is required.
The tent supplier must be able to offer innovative suggestions and potential improvements/enhancements for subsequent editions of the Hong Kong Open.
The tent supplier must be able to work with the Title Sponsor (UBS) on the design and interior fit out of their double-deck marquee, and also be able to work with all of the other Sponsors and Suppliers who will have display tents within the Tented Village.
3. Strategy (cont.)
Tent Supplier to Provide:
•Public Liability Insurance to cover a maximum level of HKD 8 million and provide the European Tour with a copy.
•Liaison with Health & Safety authorities appointed by the European Tour, and also a guarantee that the tent supplier will comply with all instructions/advice from the ET Health and Safety Consultant.
•Registered Structural Engineer (RSE) endorsements, drawings and calculations for all structures as requested by the Health & Safety authority.
•The necessary fire extinguishers and fire blankets for all tent structures.
The tent supplier must agree to work with the European Tour in promoting a ‘Green Hong Kong Open’ and must remove from site any and all refuse produced by them.
The tent supplier must also agree to work with the European Tour in developing and managing its Recycling Programme at the Hong Kong Open.
4. Operational Guidelines
Tenderers to Note the Following Dates and Restrictions:
1)Set-up to start on Monday, October 23, 2017.
2)Hand-over for the completion of all structures is at 5:00pm on Friday, November 17, 2017 (but all Hospitality structures, the Media Centre and Sponsor Display tents will have earlier structure hand-over dates to allow time for interior fit outs). Hand-over dates for those respective structures will be determined in conjunction with the winning tenderer.
3)Working hours are 8:00am – 6:00pm from Monday to Friday.
4)Work will not be permitted at the venue on the weekends of October 28-29, November 4-5, or November 11-12, 2017.
5)Dismantling and take-down will be from Monday, November 27 to Wednesday, December 6, 2017. The deadline for all equipment and trucks to be off-site is 6:00pm on Wednesday, December 6, 2017.
Note: Whilst the dismantling of the Spectator Village, Media Centre and some selected smaller tents may begin on Monday, November 27, the dismantling of the 18th Green structures cannot begin until the morning of Thursday, November 30.
5. Award Criteria
The UBS Hong Kong Open is one of the region’s largest and most prestigious professional golf events. As such, it requires meticulous planning, stringent controls and strict adherence to regulations, guidelines and schedules.
The European Tour prides itself on its attention to detail, quality control and understanding of the local environment in which it operates. The successful tenderer will reflect this mode of operating and more.
The European Tour will award the contract according to a Marking Scheme detailed in Section 10 of this document.
In order to facilitate the assessment of tenderers, please submit answers to all of the questions in Section 6 in a sealed envelope labelled ‘Replies to Questions in Section 6’. Then in a SEPARATE sealed envelope, please submit the prices for all tents, marquees, grandstands and miscellaneous items listed in Section 7 and label this envelope ‘Prices’.
Please also submit a signed ‘Expression of Interest’ on Section 13, in addition to a signed Warranty (Appendix 1), and include them in the envelope labelled ‘Replies to Questions in Section 6’.
5. Award Criteria (cont.)
Please submit all information together in a sealed envelope by 5:00pm (HK time) on Friday, August 12th, 2017 addressed to:
Cecilia ChanEuropean Tour1101, 11/F, Lee Garden Two, 28 Yun Ping RoadCauseway Bay, Hong Kong(T) 3951-0364
If you have any questions pertaining to this tender, please submit them by email to muyede@europeantour.com no later than 5:00pm (HK time) on Monday, July 11th, 2017. Please submit questions using the Q&A Form in Section 9, or at least in a similar format (e.g. Microsoft Word or Excel).
Replies to your queries will then be sent back to you on or before July 13th, 2017.
6. Questions for Tenderers
(A ) Company Information
i.Nature of Organization – please provide a brief description of your business highlighting areas you identify as matching the requirements within this tender.
ii.Address of registered office
iii.Address for correspondence (if different to above)
iv.Name of contact for correspondence
v.Telephone numbers (Office and Mobile)
vi.Email address
vii.Website address
viii.Number of Employees
ix.Annual Turnover (US Dollars)
6. Questions for Tenderers
(B) Experience
Please provide examples that demonstrate your event experience and ability to deliver goods, services or works similar to the requirements for this contract.
6. Questions for Tenderers
(C) Skills
Please provide a statement of the professional and technical skills available within your organization that are required for the production of goods and services.
6. Questions for Tenderers
(D) Quality Control
Please provide details of how you will ensure and monitor the quality of the goods and services provided under the contract, including equipment, installation timeframes and maintenance.
6. Questions for Tenderers
(E) Resources and Flexibility
Please explain how you’ll manage the delivery of all equipment and services during the planning and installation period.
6. Questions for Tenderers
(F) Health & Safety
Please provide details of your company heath & safety policy and how this is monitored during delivery of goods and services.
6. Questions for Tenderers
(G) General Information
Please provide any further information you feel necessary/helpful relating to this contract.
6. Questions for Tenderers
(H) Conviction of Criminal Activity
Have any of the Directors, Partners, or any other person who has powers or representation, decision or control of your organization ever been convicted of any of the below criminal offences?
1)Conspiracy (where the conspiracy relates YES / NOto participation in a criminal organization
1)Bribery or corruption YES / NO
2)Incitement to commit a crime YES / NO
3)Theft or fraud YES / NO
4)Money Laundering YES / NO
5)Any other offence YES / NO
Note: Failure to disclose information relevant to this section may result in your exclusion from this tender process or the termination of any contract that may be awarded to you.
7. Pricing
Product Quantity Total (HKD)
15m x 30m Clearspan Eave Marquee with interior
gable (4m side wall height). Interior gable to create
an Interview Room measuring 7.5m x 15m
1
Glass Walls 22m
ABS Cassette Walls 62m
Double wing glass doors 3
Single door 1
10HP Air Conditioners for Marquee Tent 4
15.4m x 30.4m Raised platform (height variation
0.2m - 1.5m approx.) (weight loaded to 500kg/sqm) 468 sqm
Staircases with carpet, handrails & cladding 3
Grey Needle Punch Carpet458 sqm
Platform CladdingAs applicable
Interior False Wall (4m height) 83 linear m
Stages (including carpet): (1) 4mL x 2.2mW x 0.2mH
(2) 4mL x 2mW x 0.2mH
2
Radio Booths (2mD x 1.5xW x 2.2mH)2
Fire Extinguisher6
Lighting (sufficient for whole tent)As applicable
Total
MEDIA CENTRE
Please supply pricing for the following (including all
transport and labour costs):
7. Pricing
MEDIA CATERING TENT:
Product Quantity Total (HKD)
5m x 5m Pagoda Marquee (2.4m side wall height) 2
10HP Air Conditioner for Marquee Tent 1
Raised Cassette Flooring (to make a terrace) 75 sqm
Glass Walls 15m
ABS Cassette wall 10m
Double wing glass door 2
Cladding All Sides As applicable
Grey needle punch carpet 75m
Fire extinguisher 1
Basic LED lighting 1 set
Total
Product Quantity Total (HKD)
3m x 3m Pagoda Marquee (2.4m side wall height) 1
Raised Cassette Flooring 9 sqm
Fire Extinguisher 1
Basic LED lighting 1 set
Total
MEDIA SERVICES TENT:
7. Pricing
TICKET TENT:
VOLUNTEER HEADQUARTERS (HQ) TENT:
Product Quantity Total (HKD)
4m x 4m Pagoda Marquee (2.4m side wall height) 2
Raised Cassette Flooring 32m
Grey Needle Punch Carpet 32m
Basic LED lighting 2 sets
Fire Extinguisher 1
Total
Product Quantity Total (HKD)
5m x 5m Pagoda Marquee (2.4m side wall height) 1
Raised Cassette Flooring 25 sqm
Grey Needle Punch Carpet 25 sqm
Basic LED Lighting 1 set
Fire Extinguisher 1
Total
7. PricingSCORE RECORDING TENT:
STATS / MEDIA TENT:
Product Quantity Total (HKD)
4m x 4m Pagoda Marquee (2.4m side wall height) 2
Raised Cassette Flooring 32m
Grey Needle Punch Carpet 32m
10HP Air Conditioner for Marquee Tent 1
Glass Wall (Tinted) 8
ABS Cassette wall 14
Interior False Wall (3mL) plus 1 single door 1
Double wing glass door 1
Cladding All Sides As applicable
Basic LED lighting 2 sets
Fire Extinguisher 1
Total
Product Quantity Total (HKD)
4m x 4m Pagoda Marquee (2.4m side wall height) 1
Raised Cassette Flooring 16 sqm
Grey Needle Punch Carpet 16 sqm
10HP Air Conditioner for Marquee Tent 1
ABS Cassette wall 14
Double wing glass door 1
Cladding All Sides As applicable
Basic LED Lighting 1 set
Fire Extinguisher 1
Total
7. Pricing
STAFF CATERING TENT:
Product Quantity Total (HKD)
5m x 5m Pagoda Marquee (2.4m side wall height) 1
Raised Cassette Flooring 25 sqm
Fire Extinguisher 1
Basic LED lighting 1 set
Total
HKGC MERCHANDISE & SIMULATOR TENT:
Product Quantity Total (HKD)
5m x 5m Clearspan Eave Marquee (2.4m side wall
height)
2
Raised Cassette Flooring 50 sqm
Grey Needle Punch Carpet 50 sqm
Cladding two sides (front and back) As applicable
Basic LED Lighting 2 sets
Fire Extinguisher 1
Total
7. PricingHK GOLF & TENNIS ACADEMY PAVILION:
Product Quantity Total (HKD)
10m x 15m Clearspan Eave Marquee (2.6m side
wall height) with set back wall
1
10m x 15m Platform (height variation 0.2m - 1.5m
approx.) (weight loaded to 500kg/sqm) with 3m x
3m extension for additional landing space at top
of staircase
159 sqm
Platform Cladding As applicable
Handrail Plus Cladding (including bar shelf) 21 linear m
Staircases (2mw x 2mh) 2
10HP Air Conditioner 1
Extraction Fan for Kitchen Area 1
Glass Walls 21m
ABS Cassette Walls 21m
Double Wing Glass Doors 3
Grey Needle Punch Carpet 150 sqm
Roof Lining 150 sqm
Gable Lining 2 x 6m
Side Wall Lining 2
Interior fit out package including: 4 leg clads, 15m
window soffit, 10m perimeter soffit, 2 portal beam
covers, lighting package, plug sockets, first cable
fit out
1
False walls for catering partitions (2.6mH) 6 linear m
Fire Extinguishers 2
Total
7. Pricing
UBS PAVILION (2 FLOORS):
Product Quantity Total (HKD)
10m x 25m (double-deck) 1
10m x 25m Platform (height variation 0.2m - 1.5m
approx.)
1
Cassette Floor 500 sqm
Platform Cladding As applicable
Set back wall for terrace 25 lm
Glass handrail 31 lm
Staircases (1 x internal and 1 x external) 2
Staircase Cladding (internal and external) 1 set
10HP Air Conditioners 9
Glass Walls 48m
ABS Cassette Walls 76m
Double Wing Glass Doors (push bar) (for
entrances)
2
Double Sliding Doors (for 1st floor terrace) 2
Water Proof Membrane PVC for between floors 1
Ribbed Needle Punch Carpet 500 sqm
Cont. on next page …
7. Pricing
UBS PAVILION (2 FLOORS) (CONT.):
Product Quantity Total (HKD)
Internal Roof Lining 500 sqm
Fabric Wall Lining (balcony) 76 lm
Floor infills and terrace sloping floor 1 set
Belly wrap battening 38 lm
Leg Cladding (Window x 5, Centre x 4, Set back
wall x 4, Balcony x 6)
1 set
Perimeter soffit 90 lm
Transverse soffit 25 lm
Pendant Lights for 1st Floor 4 nos
Wall Lights for Ground Floor 8 nos
Extractions Fans for Kitchen Area 2
13 amp Double sockets 10 nos
All internal cabling 1 set
Fire Extinguishers 10
Total
7. Pricing
EMIRATES MARQUEE:
Product Quantity Total (HKD)
6m x 18m Clearspan Eave Marquee (2.6m side wall
height)
1
9m x 24m Platform (weight loaded to 500kg/sqm)
(height variation 0.2m - 1.5m approx.)
216 sqm
Platform Cladding As applicable
Handrail Cladding (bar shelf only) 21 linear m
Staircases (2mw x 2mh) 2
10HP Air Conditioner 1
Extraction Fan for Kitchen Area 1
Glass Walls 21m
ABS Cassette Walls 21m
Double Wing Glass Doors 4
Grey Needle Punch Carpet 216 sqm
Roof Lining 108 sqm
Gable Lining 2 x 6m
Side Wall Lining 2
Interior fit out package including: 4 leg clads, 18m
window soffit, 6m perimeter soffit, 2 portal beam
covers, lighting package, plug sockets, first cable
fit out
1
False walls for catering partitions (2.6mH) 6 linear m
Fire Extinguishers 2
Total
7. PricingPARTNER MARQUEE:
Product Quantity Total (HKD)
30m x 15m Clearspan Eave Marquee (4m side wall
height) with 2.5m or 3m set back wall
1
30.5m x 15.5m Platform (weight loaded to
500kg/sqm) (approx. 1.5m height)
473 sqm
Cassette Floor 450 sqm
Platform PVC Covered Cladding (4 sides) As applicable
Glass Handrail 41 running m
Staircases (2mw x 2mh) 4
10HP Air Conditioner 6
Glass Walls 32m
ABS Cassette Walls 42m
Single Wooden Doors 2
Double Wing Glass Doors 8
Grey Needle Punch Carpet 450 sqm
Roof Lining 450 sqm
Gable Lining 2 x 12m
Side Wall & Gable Lining 330 sqm
Interior fit out package including: 6 leg clads, 60m
window soffit, perimeter soffit, 4 portal beam
covers, lighting package, plug sockets, first cable
fit out
1
Plywood Backdrop (3mW x 2.44mH) 1
Lockable Storeroom (2m x 1m) 1
Gable Lined False walls for partitions (4mH) x 2 22 running m
Fire Extinguishers 6
Total
7. Pricing
11TH TEE STARTER TENT:
UBS ‘WILL CALL’ TENT:
Product Quantity Total (HKD)
3m x 3m Pagoda Marquee (2.4m side wall height) 1
Total
Product Quantity Total (HKD)
3m x 3m Pagoda Marquee (2.4m side wall height) 1
Raised Cassette Flooring 9 sqm
Grey Needle Punch Carpet 9 sqm
Basic LED Lighting 1 set
Total
HKGTA DISPLAY TENT:
Product Quantity Total (HKD)
3m x 3m Pagoda Marquee (2.4m side wall height) 2
Raised Cassette Flooring 18 sqm
Grey Needle Punch Carpet 18 sqm
Cladding two sides (front and back) As applicable
Basic LED Lighting 2 sets
Fire Extinguisher 1
Total
7. Pricing
VILLAGE ENTRANCE TENT:
Product Quantity Total (HKD)
5m x 5m Pagoda Marquee (2.4m side wall height) 2
10m x 5m Clearspan Marquee 1
Gutters 2
Raised Cassette Flooring 100m
Grey Needle Punch Carpet 100m
Cladding All sides
Basic LED lighting 2 sets
Fire Extinguisher 1
Total
Product Quantity Total (HKD)
3m x 3m Pagoda Marquee (2.4m side wall height) 2
Raised Cassette Flooring 18 sqm
Grey Needle Punch Carpet 18 sqm
Cladding two sides (front and back) As applicable
Basic LED lighting 2 sets
Fire Extinguisher 1
Total
EVIAN DISPLAY TENT:
7. Pricing
PUBLIC BAR:
SPONSOR DISPLAY TENTS:
Product Quantity Total (HKD)
9m x 9m Pagoda Marquee (2.4m side wall height) 1
Raised Cassette Flooring 81 sqm
Grey Needle Punch Carpet 81 sqm
4.8m x 4.8m Bar Counters 1 set
Basic LED lighting 6 sets
Fire Extinguishers 2
Total
Product Quantity Total (HKD)
3m x 3m Pagoda Marquee (2.4m side wall height) 6
Raised Cassette Flooring 54 sqm
Grey Needle Punch Carpet 54 sqm
Cladding 12 sides
Basic LED Lighting 6 sets
Fire Extinguishers 6
Total
7. Pricing
HONG KONG GOLF ASSOCIATION DISPLAY TENT:
INTERACTIVE AREA (GOLF SIMULATOR TENT):
Product Quantity Total (HKD)
6m x 15m Clearspan Eave Marquee (3m side wall
height)
1
Raised Cassette Flooring 75 sqm
Grey Needle Punch Carpet 75 sqm
Cladding two sides (front and back) As applicable
10HP Air Conditioner 1
Basic LED Lighting 2 sets
Fire Extinguisher 1
Total
Product Quantity Total (HKD)
3m x 3m Pagoda Marquee (2.4m side wall height) 2
Raised Cassette Flooring 18 sqm
Grey Needle Punch Carpet 18 sqm
Cladding two sides (front and back) As applicable
Basic LED Lighting 2 sets
Fire Extinguisher 1
Total
7. PricingPUBLIC CATERING TENT:
MISCELLANEOUS ITEMS:
Product Quantity Total (HKD)
Hard protective flooring (to protect grass from
heavy trucks and forklifts)
800 sqm
Plastic flooring for spectator walkways (on grass) 600 sqm
White Picket Fencing 300 lm
Scaffold Walling (2.4m height) (Plywood walling
held in place by metal scaffolding)
300 lm
8m x 10m Stage (80cmH) – no handrail, with
carpet, 8m fascia and 10m x 5m A-Frame Tent
1
Total
Product Quantity Total (HKD)
20m x 25m Clearspan Eave Marquee (4m side wall
height)
1
20m x 25m Raised platform (height variation 0.2m -
1.0m approx.) (weight loaded to 500kg/sqm)
500 sqm
Platform Cladding As applicable
Small Staircases & Ramp 4 + 1
Grey Needle Punch Carpet 500 sqm
Fans for Air Circulation 12
Basic LED Lighting 8 sets
Fire Extinguishers 10
Total
7. Pricing
18th GREEN GRANDSTAND:
1ST TEE VIEWING PLATFORM:Product Quantity Total (HKD)
7m(D) x 7.5m(W) 3-tiered platform (height difference between each tier is 15-18cm)
1
Green Needle Punch Carpet 52.5 sqm
Staircase (approx. 5 steps) 1
Handrail (around entire platform) 1
Total
Product Quantity Total (HKD)
220 Seat Spectator Grandstand
(approx. 14.5m(W) x 9.5m(D) x 5m(H))
with either white or red seats
1
Vinyl wrapped wood cladding (front and back
sides) and solid vinyl wrapping for
left and right sides
1 set
Total
8. Time Table
• June 19, 2017 Event Tender goes out
• June 27, 2017 Deadline for tenderers to submit questions (5:00pm HK time) (per the attached Q&A Form)
• June 30, 2017 Answers returned to tenderers
• July 28, 2017 DEADLINE FOR SUBMISSION OF TENDER (5:00pm HK time)
• August 11, 2017 Appointment of chosen Tent supplier
N.B. These dates are subject to change by the European Tour.
Notes:
Questions: All questions should be sent to: muyede@europeantour.com
The European Tour will not circulate its responses to all tenderers, but reserves the right to do so should a general notification be deemed necessary.
Privacy: The European Tour will not publish details of its award decision, rankings of tenderers or other information related to the award process.
9. Q&A Form
UBS Hong Kong Open 2017 Questions
Question Answer
1
2
3
4
5
6
7
8
9
10
11
12
10. Marking Scheme
The selection of the winning tender will be based on the respective tenderers’ score out of 100 for the following areas:
Price 60Quality of product/services 20Relevant Experience 20
The criteria that will be used to assess the quality of products/services will be as follows:
1) Does the tenderer’s product(s) fit the brief2) Are the products/services fit for purpose3) Does the tenderer have the resources to take on the project4) Can the tenderer provide details of their company’s health & safety policies
and detail how they will be monitored throughout the delivery of the products/services
The criteria that will be used to assess the relevant experience of a tenderer will be as follows:
1) Can the tenderer provide evidence that they have delivered the products/services to other large scale sporting events on time and within budget
11. Probity Clause
Offering Gratuities:
1)The tenderer shall not, and shall procure that his employees, agents and sub-contractors shall not, offer an advantage as defined in the Prevention of Bribery Ordinance, (Cap 201) in connection with the tendering and execution of this contract.
2)Failure to so procure or any act of offering advantage referred to in (1) above committed by the tenderer or by an employee, agent or sub-contractor of the tenderer shall, without affecting the tenderer’s liability for such failure and act, will result in his tender being invalidated.
12. Anti-Collusion Clause
Anti-Collusion:
1)The tenderer shall not communicate to any person or entity other than the European Tour the amount of any tender, adjust the amount of any tender by arrangement with any other person, make any arrangement with any other person about whether or not he or that other person should or should not tender or otherwise collude with any other person in any manner whatsoever in the tendering process. Any breach of or non-compliance with this sub-clause by the tenderer shall, without affecting the tenderer’s liability for such breach of rules and laws or non-compliance, invalidate the tender.2)Sub-clause (1) of this Clause shall have no application to the tenderer’s communications in strict confidence with his own insurers or brokers to obtain an insurance quotation for computation of tender price and communications in strict confidence with his consultants / sub-contractors to solicit their assistance in preparation of tender submission.3)The tenderer shall submit to the European Tour a duly signed warranty in the form set out in Appendix 1 to the effect that he understands and will abide by these clauses. The warranty shall be signed by a person authorized to sign the contract on the tenderer’s behalf.4)Any breach of any of the representations and/or warranties by the tenderer may prejudice the tenderer’s future standing as a European Tour contractor.
13. Expression of Interest
__________________________ wishes to register interest and apply to be a (insert name of organization)
supplier of the 2017 UBS Hong Kong Open. I confirm that the answers given on this
questionnaire are true, complete, accurate and not misleading.
Signed: ________________________________
Print Name: ________________________________
Title: ________________________________
Date: ________________________________
To: European Tour
Dear Sir/Madam,
Warranty
1) By submitting a tender, the tenderer represents and warrants that in relation to the tender of Tentage, Marquee and Grandstand
structures:
i. it has not communicated and will not communicate to any person or entity other than the European Tour the amount of
any tender price;
ii. it has not fixed or will not fix the amount of any tender price by arrangement with any person;
iii. it has not made and will not make any arrangement with any person as to whether it or that other person will or will not
submit a tender; and
iv. it has not otherwise colluded and will not otherwise collude with any person in any manner whatsoever in the tendering
process.
2) In the event that the tenderer is in breach of any of the representations and/or warranties in Clause (1) above, the European Tour
shall be entitled to, without compensation to any person or liability on the part of the European Tour:
i. reject the tender;
ii. if the European Tour has accepted the tender, withdraw its acceptance of the tender; and
iii. if the European Tour has entered into the contract with the tenderer, terminate the contract.
3) The tenderer shall indemnify and keep indemnified the European Tour against all losses, damages, costs or expenses arising out
of or in relation to any breach of any of the representations and/or warranties in Clause (1) above.
4) Clause (1) shall have no application to the tenderer’s communications in strict confidence with its own insurers or brokers to
obtain an insurance quotation for computation of the tender price, or with its professional advisers, and consultants or sub-
contractors to solicit their assistance in preparation of tender submission. For the avoidance of doubt, the making of a bid by a
bidder to the European Tour in public during an auction will not by itself be regarded as a breach of the representation and
warranty in Clause (1)(i) above.
Appendix 1
Warranty (cont.)
5) The rights of the European Tour under Clauses (2) to (4) above are in addition to and without prejudice to any other rights or
remedies available to it against the tenderer.
Authorized Signature & Company Chop : _______________________________________________
Name of Person Authorized to Sign (in Block Letters) : _______________________________________________
Name of Tenderer in English (in Block Letters) : _______________________________________________
Date : _______________________________________________
Appendix 1
Appendix 2UBS Hong Kong Open Venue Map
Putting Green1st Tee
18th Green
Tented Village