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CAIS Trustee/School Head ConferenceJanuary 27, 2007
Trusteeship 101
What Have You Gotten Yourself Into?
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Today’s Topics
Benefits of Trusteeship What Makes a Good TrusteeYour Rights, Obligations & LiabilitiesYour Roles and ResponsibilitiesCase Studies
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Benefits of Trusteeship1. Ability to give back2. Ability to support children 3. Recognition as leader in community4. Opportunity to work with remarkable folks5. Membership in a larger group of leaders6. Opportunities for learning7. Stimulation of different work from daily work8. Being valued for the experience you bring9. Practice in “big picture” strategic thinking10. Develop meaningful lifelong friendships
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Characteristics of a Valued and Effective Trustee
• Classic characteristics– Team Player– Integrity– Open Mind– Competence
• Keys to real success– Common sense– Sense of humor– Enthusiasm
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Ten Trustees Nobody Wants on the Board
1. The one-note2. The continual devil’s advocate3. The commander4. The unprepared5. The orator6. The micro-manager7. The loose lips8. The vigilante9. The über parent10. The board seat collector
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Rights and Obligations
Same for directors of all nonprofitsGoverned by nonprofit corporate law
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Rights
To a strong partnershipTo strong leadership
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ObligationsDuty of Care
– In decision making– In policy making
Duty of Loyalty– The school comes first– Understand the power of your position
Duty of Obedience– Stay true to the mission– Support the decisions of the board– Support the Head and staff
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Liabilities
Board is ultimately liable– Individually and collectively– Subject to state volunteer protection laws
Risk can be mitigated– Director’s and Officers Liability insurance– General liability insurance– Stay informed
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Required Reading & Knowledge
Articles of IncorporationBylawsInternal Policies and ProceduresIRS Form 990Insurance Coverage
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Roles and Responsibilities1. Engagement2. Mission3. Head of School4. Financial5. Legal6. Program support7. Fundraising8. Board Effectiveness
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1. EngagementPrepareAttendParticipateFollow-upRecognize conflicts of interestAccept and support all board decisionsKeep all board deliberations confidential
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2. Mission
Review, adopt, support, promoteCreate future visionEngage in strategic planningEstablish policies consistent with it
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3. Head of School
Search for and hireSet compensationSet goals togetherEvaluate performance based on goalsSupport and nurture
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4. FinancialAll trustees share fiduciary responsibilityOversee financial resourcesOversee physical campusOversee investment managementEngage outside auditor
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5. Legal
Adhere to school policies and proceduresFollow local, state & federal laws and
regulationsBring issues to Head and Board Chair
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6. Program SupportUnderstand you do not make
– Management decisions– Personnel decisions– Curricular decisions
Represent school in the communityGive unqualified public support of school, Head,
staff, and boardCultivate good relations among constituencies and
neighbors
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7. FundraisingMake a stretch gift to the Annual FundMake a stretch gift to all Capital CampaignsBe an active fundraiser
– Identify– Cultivate– Solicit– Thank– Steward
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8. Board Effectiveness
Organize committee structureSet annual board goalsDo board self assessmentCommit to professional developmentMaintain vitality of the board
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Case Studies
• Real cases from NAIS schools• Modified from NAIS website
– Case Study #12: Six Quick Case Studies– www.nais.org/resources/article.cfm?
ItemNumber=145022
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Parent Complaint
You are at a fund-raising cocktail party, and an influential parent and community member tells you that the 3rd grade teacher is not doing her job. He claims the only reason his child has learned multiplication is through the additional efforts of his wife, not the teacher.
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Faculty Complaint
You receive a Mailgram signed by the entire faculty expressing their disapproval of the firing of the long term school librarian and asking for a meeting with the trustees. The Head has already informed the board of his decision. Furthermore, he proposed using the Executive Committee as a sounding board to work out the timing and terms of the dismissal since he expected it would be unpopular with the faculty
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Trustee ComplaintTrustee Tom Jones, a major donor, does not agree
with the recent board decision to revise the financial aid policy to better align with the mission of seeking a diverse student body. After the meeting, he meets with other parents to share his outrage that the board would invest more funds to attract certain students when there is no problem filling seats with full pay students. The board chair hears from one of the parents who tells him he felt uncomfortable with the conversation.
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Enthusiasm!
“Enthusiasm is one of the most powerful engines of success. When you do a thing, do it with all your might. Put your whole soul into it. Stamp it with your own personality. Be active, be energetic, be enthusiastic and faithful, and you will accomplish your object. Nothing great was ever accomplished without enthusiasm.”
-Ralph Waldo Emerson