Transitioning to DigiTool for E-reserves

E-reserves and your Academic LibraryJune 11, 2009

University of Guelph-Humber

Presented by:

Jennifer Peters-Lise, Metadata & Digital Services Librarian

E-reserves and your Academic LibraryJune 11, 2009

University of Guelph-Humber

Presented by:

Jennifer Peters-Lise, Metadata & Digital Services Librarian

E-reserves at Seneca Primer

Sept 2004 – April 2005

• First e-reserves pilot• Blackboard Content System• 10 nursing faculty • Links to research databases, licenses for scanned

articles, links to the items in the library• Results – faculty loved the service, library staff hated

the software

Sept 2005 – Dec 2006

• Formed the E-reserves Research Committee

• Examined: – Seneca’s current print reserves– Canadian E-reserves Scan

• 17 existing e-reserves projects across Canada– Available systems for e-reserves

E-reserves Prototypes

• Docutek– cost, stand-alone system

• Blackboard Content System– logical display, no cataloguing (just a filename), no reports, limited

statistics, reliant on ITT

• Voyager– full cataloguing capability, results/browsing interface wasn’t great

E-reserves Prototypes – the winner

• Encompass– Cataloguing workflow

• On-the-fly templates• Hierarchical collection view

– Import MARC records– Similarity to ILS system– Already owned it, no extra hardware cost– Combines logical browsing of Blackboard with the cataloguing and

data control of Voyager

Encompass

• Spent 6 months customizing the system and UI, training staff, creating our e-reserves system

• Great success among faculty, students and library staff

Then Ex Libris bought Endeavor…

The End of Encompass• Ex Libris announced they would no longer support

Encompass clients.• We were offered Ex Libris’ digital library software DigiTool for very little cost to make up for our inconvenience

• Jan–Mar 2009 – Digitool installed, Encompass records migrated, training for admin

• Spring 2009 – customizations began

Digitool features – similar to Encompass

• Cataloguing workflow– On-the-fly templates– hierarchical collection view

• Import MARC records• Combines logical browsing of Blackboard with the

cataloguing and data control of Voyager• Can link to a course readings list from Blackboard

Digitool features that arebetter than Encompass

Host many collections from one site

Upload different manifestations of an item into the same record

Integrate cataloguing rules directly into the cataloguing client

Use various metadata schema and add local fields

Digitool features – better than Encompass• Ingest module - upload records by spreadsheet, great for

student workers or anyone you don’t want to train on the cataloguing module

• Deposit Module $$ – faculty can upload their own items

Things we don’t like about Digitool

• Private collections• Creating courses and groupings• Cataloguing Module scary for staff!

Current Digitool Status

• User testing • Finish customizations• Staff training• Full launch September 2009

This just in…Digitool is being replaced…

Jennifer Peters-Lise

jennifer.peters-lise@senecac.on.ca

IM & Yahoo: senlibjenn

Jennifer Peters-Lise

jennifer.peters-lise@senecac.on.ca

IM & Yahoo: senlibjenn

Link to presentation

http://tinyurl.com/senecaereserves

Link to presentation

http://tinyurl.com/senecaereserves