TRAINING GRANTS:POST-AWARDKatherine NewkirkOctober 22, 2013

Training Grants Overview

The objective is to prepare qualified individuals for careers that have a significant impact on health-related research needs of the United States

Awarded to an Institution as a primary way of supporting pre & postdoc research training

Parent Training Grants T32: Long Term – Appointed for 12 months T35: Short Term – Appointed for 2-3 months

xTrain

Used in eCommons to Appoint and Terminate Trainees PI must delegate Access Select Training Grant

View Trainee Roster

xTrain, cont.

Trainee Roster View All Years Process both Statements of Appointment & Terminations

Statement of Appointment

Trainee must be US Citizen or Permanent Resident Form 2271

Must be submitted via xTrain (Trainee Participation) Prior to or at time of appointment, but no later than 3

months prior to the end of budget period (select agencies)

Unfilled Slot Reduction (select agencies) If SOA is not submitted 3 months prior to start date of next

budget period, a revised NGA will be issued to restrict funds for the unfilled slot and also delete that slot from all future years.

Statement of Appointment, cont.

PGY Levels Use NIH Stipend Levels NIH Starts at Year 0 not Year 1 $500 leeway

Measured by budget start date, not appointment date Example: Budget Start Date is 09/01/12 Appointment Date is 07/01/13 NIH FY13 is 10/01/12-09/30/13Must Use FY12 Stipend Amounts as Budget Start Date is in

NIH FY12 (10/01/11-09/30/12)

Statement of Appointment, cont.

Payback Agreement Required for postdocs for their 1st appointment on NRSA Only occur a payback obligation during initial 12 mos Trainee then “owes” an additional 12 mos of service &

must be initiated within 2 years Research Teaching Health-Related Activities

Must be mailed to NIH NRSA obligation cannot be fulfilled at the

simultaneously with the NIH Loan Repayment

Managing your Training Grant

Distribute the budget Create Subaccount for each trainee Leave Health Insurance in main IO

Limited rebudgeting allowed between categories

Maintain Data Tables throughout the year Progress Report Renewal Other Department Training Grants

Termination

Must be submitted via xTrain (Trainee Participation) Must Route to Business Official (BO), who then submits

to NIH Labor Distribution Report in BW Amounts must match Term form in xTrain

If there are errors with the PGY Level Must first adjust the SOA and resubmit to NIH Then complete Term form correctly

Contact Info

Katherine Newkirk, Research Service Manager Div of Infectious Diseases in Dept of Medicine kbnewkirk@jhmi.edu

Research Administration RetreatTraining Grants

Tracy Wayman ‐ twayman@jhu.eduClaudia Borsella – cborsella@jhu.edu

Training Grants

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DEFINITION:

NIH T32 grants are provided to an eligible institution to develop or enhance research training opportunities for individuals selected by the institution. 

Training Grants

• FFR Draft Example• Statement of Appointment• Unliquidated Obligations• How the Worksheets Relate to Each Other• Is Rebudgeting Allowed…?• Restricted Balance• Questions

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Training Grants

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– FFR Draft

Training Grants

– FFR Worksheet

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Training Grants

– F&A Worksheet

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Training Grants

– Statement of Appointment pg 1

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Training Grants

– Statement of Appointment pg 2

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Training Grants

– Unliquidated Obligationso Stipendso Tuition and Feeso Student Health Insurance

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Training Grants

– Stipend Worksheet

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Training Grants

– Tuition and Fees (if applicable)

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Training Grants

– Training Grant Summary Sheet

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Training Grants

– Rebudgeting Rules

o Category A includes: Trainee Travel Equipment Training Expenses F&A

o Category B includes: Stipends Tuition & Fees

Rebudgeting is allowed from Category A to B and within Category ARebudgeting is allowed within Category BRebudgeting is NOT allowed from Category B to A

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Training Grant

– Restricted Balanceso If you do not spend your funds for the year, they become restricted

o Restricted Funds may of may not be released Offsets Additional Funding (rare)

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Training Grants

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– Reconciliation Worksheet example

Grant NumberAward NumberBudget/Report Period End DateIndirect Cost Rate for AccountNon-Sponsored Cost Object for transfer of overruns

Total expenditures from the Statement as of the budget/project period end date:

Plus:Total unliquidated obligations:

Total Expenses for the Period:

Plus:Total amount of charge adjustments from page 2 ofthis worksheet:

Less:Total amount of credit adjustments from page 3 ofthis worksheet:

Total Expenditures to be reported to the Grantor:

Signature of Administrat Date

Financial Reporting Reconciliation Worksheet CHARGE DETAIL

CHARGE IDC TOTAL AMOUNTDate SAP SPONSORED SPONSORED ADJUSTMENT y or INDIRECT OF CHARGE

GL CLASS PROGRAM DESCRIPTION AMOUNT n AMOUNT ADJUSTMENT0.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.00

Financia Financial Reporting Reconciliation Worksheet CREDIT DETAIL

CREDIT IDC TOTAL AMOUNTDate SAP SPONSORED SPONSORED ADJUSTMENT Y or INDIRECT OF CREDIT

GL PROGRAM PROGRAM DESCRIPTION AMOUNT N AMOUNT ADJUSTMENT0.00 0.00 0.000.00 0.00 0.000.00 0.00 0.000.00 0.00 0.00

FINANCIAL REPORTING RECONCILIATION WORKSHEET

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00/00/00008%

I attest that the expenditures referenced in this Reconciliation Worksheet are appropriate expenditures for the grant referenced above, and that any debit balances on prior year's awards have been transferred to the current year appropriately.

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