Post on 03-Aug-2020
Toolfair & Elex 2018 – Build-up/Breakdown
Following are guidelines for build-up and breakdown: 1) Exhibition timings
Build-up
Wednesday 19th September All Exhibitors 8.30am – 7.00pm Gangways must be cleared by 7.00pm Thursday 20th September All Exhibitors 8.00am – 9.30am Gangways must be cleared by 9.30am Show opening times Thursday 20th September 10.00am – 4.00pm
Friday 21st September 10.00am – 4.00pm
However by 9.30am on each morning, we would expect all the ‘finishing touches’ to your stand to be completed and all stand personnel ready to receive any ‘early’ visitors. Breakdown
Friday 21st September - 4.00pm – 7.00pm BREAKDOWN MUST BE COMPLETED AND HALL CLEARED BY 7.00PM Please ensure that any contractors working on your stand are also aware of all regulations and restrictions.
2) Due to the width of the show’s gangways, any exhibitor displaying a large item on their
exhibition stand ie an item that should be in your allocated stand area before the exhibition shell scheme is erected (eg a vehicle) must notify me immediately. I will need to allocate a specific time for delivery of the vehicle/item during build-up. If I am not notified of your special requirements before Friday 7th September, I cannot guarantee we will be able to accommodate you on the day.
3) Build-up & Breakdown Proceedure
I have enclosed various maps showing venue location and the loading gates to the exhibition hall. Vehicle passes are included for both gate G26 and G29. Please choose the pass for the loading gate with the best access to your stand (gates are marked on the floorplan)
To make this process a quicker, safer and more structured experience, the Ricoh have supplied the following build up and breakdown procedure; Build-up
1) Display your exhibitor pass in your windscreen before arriving onsite 2) Report to the traffic marshal at the main gate on arrival 3) Follow the instructions of the traffic marshal - you will either be directed to the holding car park
or straight to the loading gates. 4) Once you have been given permission to access the loading gates, please ensure that you unload
your vehicle as quick as possible. 5) Once you have finished unloading your vehicle at the loading gates, please move your vehicle
immediately to the allocated exhibitor car park, which is Car Park C. Please note – Car Park C will be locked up 30 minutes after tenancy finishes, and reopened 30 minutes before tenancy starts the next day – any overnight parking must be booked in with Ricoh Arena prior to the event.
Box Storage Box storage is available onsite near the exhibition hall for shell exhibitors only to use – please note, this is on a first come first served basis as there is only limited space available. This facility is not to be used by contractors or for any construction material. All boxes must be labeled with the stand name, number and contact details.
It is recommended, that exhibitors use this space to store their boxes in preparation for breakdown on Friday. Once build-up has finished, there is only 2 hours on Friday afternoon to drop your boxes off at one of the loading gates. Once this period, has closed you will be directed to CAR PARK C to form part of the queuing system for the loading gates.
Please contact the onsite information point at your loading gate for further details on storage.
Box and Tool Drop Off The box and tool drop off period is from 14:00 till 16:00 on Friday afternoon, this is for exhibitors and contractors to drop off their boxes and tools required for breakdown. You must report to the main gate from 14:00 and the traffic marshals will direct you to the allocated drop off zone. Once you have dropped off your items, you must then park your vehicle in CAR PARK C.
Any vehicles after 16:00 will be sent to Car Park C to form part of the queuing system for the loading gates.
Breakdown To get your vehicle to the loading gates, please follow the process below.
1) Display your exhibitor pass in your windscreen before arriving onsite 2) Park your vehicle in Car Park C – there will be no access to the loading gates if you are
not parked in CAR PARK C. 3) Break down your stand first, this includes equipment and all content material - this must be
all boxed up ready to load. 4) Go to your allocated loading gate and collect your vehicle movement pass from the
information point. 5) Your stand will be checked and your vehicle movement pass will only be issued if your
stand has broken down fully. 6) Go to your vehicle with your pass, place the pass in your windscreen, and await the
availability of space at your loading gate. 7) Once released from cark park C proceed to your allocated gate and load your vehicle
quickly – this will allow others to bring their vehicles up. 8) Once loaded, please depart the Ricoh Arena following the one way system.
4) Parking is free of charge for all exhibitors and visitors.
5) The organisers office is located between stands A10 & A12. The contact number in the office,
from Tuesday 18th September, is 0844 873 6517. 6) Stand personnel must wear Exhibitor badges at all times. These can be pre-ordered from the
show website (www.elexshow.info or www.toolfair.info) 7) There will be members of staff from Hamerville on site during build up, who can assist your
staff during the day and there will also be staff from our contractors on hand to help with your shell scheme or electrical requirements. A service desk will be set up in the exhibition hall.
Please provide the staff who will be building up your stand with the necessary copies of forms that needed to be completed for the shows contractors, for reference on the day, as these should have been returned directly to the contractors. Hamerville do not have copies of these forms so resolving any problems on the day would be made much easier if these were available.
8) There has been a change in the law within the Events Industry in regards to CDM (Construction Design and Management). The Ricoh Arena is enforcing this new legislation. It is very important that you read the CDM Site Induction. Please make sure that you brief all staff working on your stand. If you have any contractors on your stand, they will also need to be given a copy of the CDM Site Information.
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TradeSurvey
Tremco Evolution
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Time Guard
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Unilite
WagoLuceco
Linian
RFSolutions Wera Crabtree
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Brother
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Preslite
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Lewden
VE DOOR - GATE 29.Stands in the green zone
please use this door to load
VE DOOR - GATE 26.Sands in the Yellow zone
please use this door to load.
A1 A2 A4
B2 B6
B8
B10
B12 B16
B18 B20 B22
B24
B26 B36 B40
B43
C40
C43
C44
C38C36C34C30
C27
C24
C22C11
C14
C16
C20
C6 C10C4C2
D2
D8
D10 D12 D16
E20
D24
D26 D30
D36D32 D38
D40
D44 D48
D56
D58
E56 E60
E62
E48
E50
E52
E54
F44
F46
F48
F60
G24
E44
E46
E40
F34 F40
F36
E34E31
E32
F32
E26
E29E25
F28F22F10
F16
F4
E6
F2
C1
D1
A6 A8 A10 A12 A14 A17 A18 A20 A22
C26
F20
B44
D46
D60
F1
D20
E1
F3
E42
B9
C28
D34
C32
B1
E22
F33
F24
B4
E24
E28
F38
F35
B34
D35
A16
B41
B45B19
B14
C31
C29
F47F37
D49
D50D52
B3
D42
B25
E10
C3
D4
C13
B28
C39
F31
D28
C12
C5
G16
Exit
Exit
Exit
Exit Exit ExitExit
ExitExit
ExitExitExit
VE D
oor VE D
oor
Bar
Roller Shutter
StandCatering
StoreStore
Hall 1 EntranceHall 1 Entrance Hall 2 Entrance
WC OfficeKioskKiosk
BarWC
OrganisersOffice
Hall 1 Hall 2
.
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Toolfair/Elex 2018
Exhibitor Onsite Pass
G26
Name: ________________________
Company Name: ________________________
Vehicle Registration: ________________________
Contact Number: ________________________
Stand Name: ________________________
Stand Number: ________________________
Please display this pass in your windscreen before arriving onsite - this must remain dis-played until your departure offsite at the end of the event.
Vehicles not displaying their pass, or incomplete passes, will not be permitted up to the loading gates.
Please ensure you read the build and breakdown procedures before arriving onsite.
Toolfair/Elex 2018
Exhibitor Onsite Pass
G29
Name: ________________________
Company Name: ________________________
Vehicle Registration: ________________________
Contact Number: ________________________
Stand Name: ________________________
Stand Number: ________________________
Please display this pass in your windscreen before arriving onsite - this must remain dis-played until your departure offsite at the end of the event.
Vehicles not displaying their pass, or incomplete passes, will not be permitted up to the loading gates.
Please ensure you read the build and breakdown procedures before arriving onsite.