Polishing up PPTs Using PowerPoint to edit images, add graphs etc.

Learning Scope - Polishing

Jazzing up : • Spell Check • Using pictures and graphs• Slide transition• Adding effects to text and pictures• Sound and Music

Common Issues

That’s not what I really

meant…

Form a squaer to a

triengle?

Spell check

• Set Language from TOOLS> LANGUAGE

option. – Colour or Color?– Analyse or Analyze?

• Use F7 Function Key OR

• Select TOOLS> SPELLING AND GRAMMAR

option

Tips

• Writing in CAPS?– TOOLS> OPTIONS– SPELLING AND STYLE TAB

– Ignore words in UPPERCASE

Spelling options

Learning Scope - Polishing

Jazzing up : • Spell Check • Using pictures and graphs• Slide transition• Adding effects to text and pictures• Sound and Music

Why use Pictures?

• Makes your presentation more powerful

• People remember images better

• May be apt

• Add a touch of humor

A point to note…

People leave behind too

much dirt on the paths on a picnic. They

make it difficult and untenable for others to

enjoy the nature …and

then …blah ..blah

A point to note…

These pictures

say it all..

Adding a Picture

• To use a picture as part of templateMouse option– Right click– Select SLIDE LAYOUT

Menu option– FORMAT> SLIDE LAYOUT

Adding a Picture

• Select the layout you want– Reapply to ALL

– SELECTED Slide– Insert NEW Slide

OR- Directly insert Picture into the slide- Use Menu option INSERT> PICTURE

Slide Layout

Adding a Picture

• To ADD a Picture– Click on the Picture icon in template– OR Use INSERT> PICTURE Menu option

• Options– From Clipart – From file– Scanner/ Camera– Photo album

Formatting Picture

Mouse option

• Double click on picture/object

Menu option• FORMAT>OBJECT

• Add outline

• Change size

• Rotate

Format Object Colours and lines

1. Fill in Colora) Set colorb) Set transparency

2. Set outlinea) Colorb) Stylec) Width/Weight

3. Set defaults for new objectsa) Standardize size

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Format Object Size

1.Rotation angle2.Resize

a)Enter sizeb)OR percentage

resizec)Lock the size ratiod)Reset to original

size

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2b

2a

2c

2d

Format Object Position

1. Set Horizontal/ Vertical position

2. Reference locationa) From top left

cornerb) From centre

Copy from another picture

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Multiple Pictures

To adjust a picture in relation to othersMouse option• Right click, select ORDERMenu option• DRAW> ORDER ( Drawing tool)

– Bring to front : Take forward one step– Bring Forward : Take forward completely– Send to back : Send back one step– Send backward: Send back completely

Editing a Picture

• Ensure picture toolbar is available – Use VIEW >TOOLBAR from Menu– OR Right click on picture – VIEW PICTURE TOOLBAR

A point to note…

Use Reset Button

How do I put it all back together?

Picture Tools

1. Insert Picture

2. Color – change to Black and white or washout to use as watermark

3. Contrast

4. Brightness

5. Crop : to cut out unwanted edges

6. Rotate

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Picture Tools

1. Outline : Insert an outline

2. Compress : To reduce size

3. Re-color Picture: Change color in edited picture

4. Format Picture: Size, position etc.

5. Transparent color : Make selected color transparent

6. Reset Picture: Restore picture to original, undo all changes

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Adding a Graph

• To use a graph as part of templateMouse option– Right click– Select SLIDE LAYOUT

Menu option– FORMAT> SLIDE LAYOUT

• Select the layout with graph– Reapply to ALL

– SELECTED Slide– Insert NEW Slide

Graphs: Insert chart button

Editing Charts

• To modify default Chart– Right click on chart– Select CHART OBJECT> EDIT Option– Edit the data in Excel sheet– Add more data points– Chart is automatically changed– Can ADD Animation to it

Charts Editing

Other options

• Table– Any table copied from word or excel

• Chart• Clipart : from PowerPoint collection• Picture: browse from File• Diagram

– Organisation chart – Can use drawing objects for this

• Media clip : Movie

Tip

• If you find adding chart from PowerPoint tedious

• Make the Pivot Chart in Excel and copy to PowerPoint

Learning Scope - Polishing

Jazzing up : • Spell Check • Using pictures and graphs• Slide transition• Adding effects to text and pictures• Sound and Music

Setting transition

• Transition is – the way the slide appears in slide show– When entering or exiting

• Standard transitions available

• Only these can be applied

• Menu option– SLIDESHOW > SLIDE TRANSITION

Slide Transition optionSlide

Transition options

Modifying Transition1. Set type of transition

2. Change transition speed

3. Add sound - Existing / Import own

4. Show Slidea) After Mouse click

b) Or Automatically

5. Apply change to all slides

6. Show Previewa) For this slide

b) Start Slide Show

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A point to note…

Practice timing speech

with slide transitions

Catch it…..

Learning Scope - Polishing

Jazzing up : • Spell Check • Using pictures and graphs• Slide transition• Adding effects to text and pictures• Sound and Music

• Adds spice to your presentation

• Highlights some important points

• Show a lot of information in parts

• Animate text/ pictures– On mouse click– Automatically after an event– Automatically after some seconds

Adding Animation

• To add animation

• Select object – text or picture

Mouse option

• Right click • CUSTOM ANIMATION

Menu option• SLIDE SHOW> CUSTOM ANIMATION• See Panel displayed on right or popped up

Custom Animation Panel

Custom Animation Panel1. The Effect option

– Add/ Remove/ Change

2. Start – Event on which animation should start

3. Additional options as per Effect– E.g. Effect to grow has option for size

4. Speed– Speed of animation

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Custom Animation Panel Cont..

1. List of objects a) for which animation has been added

b) In order of animation

2. Re-order a) the animation sequence

3. Playa) To preview

b) Time in seconds for animation

4. Uncheck Autopreview if not required.

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Tips

• Make objects appear one by one Automatically– In Custom Animation Panel– Set START option to After Previous

• Making multiple objects appear together– Select the multiple objects and add

animation– OR Set START option to With Previous– OR Group the objects and add animation

How do I Group objects?

• Select the objects to group– Use Shift and left mouse click to select multiple

objects together

Mouse option• Right click and selection GROUP option

Menu option• In the drawing toolbar use DRAW> GROUP

Same to UNGROUP

Effect options

1. Settings – Based on Type of animation

2. Add Sound

3. Change text behaviour after animation – e.g. dim or change color

4. If text – Animate all at once – Or by word/ by letter

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Timing options1. Start

– On Mouse click OR– Automatically

• Set delay timing

2. Set speed3. Set Repetition

– As 2,3,..till next click or slide

– Not available for EXIT effects

4. Set triggers to begin animation

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Timing options

1. Animate text – As a group– All paragraphs at

once– By one paragraph at a

time

2. Set Automatic delay timing

3. Display paragraphs in reverse order

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Exercise: Animation

• Create a PowerPoint with text and picture

• Animate text to appear word by word– Automatically after 0.5 seconds

• Animate picture to enter from left– On mouse click– With sound of applause on entrance

Exercise: Can you do this?

NEWNEWNEWNEWNEWNEWNEW

( This is just an exercise! Please don’t use this animation!)

Exercise explained

• Insert an Explosion type AUTOSHAPE

• ADD TEXT to Autoshape as “NEW”• Select CUSTOM ANIMATION

– ENTRANCE as Appear– EXIT as Dissolve out

2 animations listed in panel

• Copy the same object onto itself multiple times

Tips

• Copying an object with animation– Copies animation effect

• During slide show– If there are many animations on a slide– Pressing back arrow or Page up or using

Next option from Mouse click• Will not go to next slide• But reverse previous animation

Tips

• Custom animation can be added to a grouped object

• Ungrouping object • Animation is lost.

• Not all animations supported in previous versions of PowerPoint– In TOOLS> OPTIONS> EDIT disable new

animation effects

A point to note…

Find a balance

Z…Z..

Learning Scope - Polishing

Jazzing up : • Spell Check • Using pictures and graphs• Slide transition• Adding effects to text and pictures• Sound and Music

Sound of Music

• Add sound to an animation

• Add sound to a slide

• Sound could be– Recorded audio– Music file

• INSERT > SOUND FROM FILES / RECORD

More on sound

• Music icon indicates sound– Can be played automatically OR– On mouse click.– Can edit how long it plays using EFFECT

OPTIONS in the Custom Animations panel.

• Other sounds– Activate from ACTION BUTTONS

– Insert along with ANIMATION

Exercise

• Create a presentation

• Add a sound track to the entire presentation. – Tip: Sound started from Action Button continues throughout

presentation. – View the presentation in slide show view.

This Presentation is ROCKING!!!!