Post on 20-May-2022
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Call to Order
Present:
Staff Present:
THE CORPORATION OF THE TOWNSHIP OF GALWAY-CAVENDISH AND HARVEY
The Minutes of the 42nd Regular Meeting of the 2010-2014 Council Session of the Township of Galway-Cavendish and Harvey held on February 21 st, 2012 at the Township Office
Mayor Janet Clarkson Deputy Mayor Ron Windover Councillor Madeline Pearson Councillor Don LaCombe Councillor Bev Matthews
Pat Kemp, CAO Lois O'Neill, Clerk Donna Teggart, Treasurer Mike Zimmer, Chief Building Official Don Mitchell, Fire Chief Dan Luke, Public Works Superintendent
Mayor Clarkson called the Regular Meeting to order at 1 :00 p.m. and Councillor Pearson led Council in prayer which was followed by the National Anthem.
Disclosure of Interest Mayor Clarkson reminded Council of the disclosure of interest as noted on the agenda.
1. Adoption of Minutes a) Regular Council Meeting - February 7th, 2012 and February 14th, 2012
Resolution No. R2012-090
Moved by: Seconded by:
Deputy Mayor Windover Councillor LaCombe
That the Minutes of the Regular Meeting of February 1h, 2012 be adopted as circulated.
Resolution No. R2012-091
Moved by: Seconded by:
Councillor LaCombe Councillor Pearson
Carried.
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Page 386 Regular Council
February 21,2012
That the Minutes of the Regular Meeting of February 14th, 2012 be adopted as circulated.
b) Special Meeting - February 16th, 2012
Resolution No. R2012-092
Moved by: Seconded by:
Councillor Matthews Councillor Pearson
Carried.
That the Minutes of the Special Meeting of February 1f1h, 2012 be adopted as circulated.
2. Adoption of Confirming By-law
Resolution No. R2012-093
Moved by: Seconded by:
Councillor Matthews Councillor Pearson
Carried.
That By-law B2012-16 being a by-law to confirm the proceedings of the Regular Meetings of February -,th, 2012 and February 14th, 2012 and the Special Meeting of February 1f1h, 2012 be read a first, second and a third time and finally passed this 21st
day of February, 2012. Carried.
3. Delegations
4. Business Arising Out of Previous Meeting
5. Staff Reports and Committee Minutes
5-1 Public Works Reports a) Dan Luke, Public Works Superintendent
Re: Departmental Update - verbal
Dan Luke, Public Works Superintendent explained that the Public Works Department continues to carry out winter maintenance as needed and brushing when possible.
Resolution No. 2012-094
Moved by: Seconded by:
Councillor LaCombe Deputy Mayor Windover
Page 387 Regular Council
February 21,2012
That the Public Works Superintendent's verbal report be received for information. Carried.
b) Dan Luke, Public Works Superintendent Re: Pre-Budget Approval for Pre-Engineering Cost for Projects
Mr. Luke, Public Works Superintendent explained that pre-budget approval is being sought for the pre-engineering costs related to four projects: Galway Road, Adam and Eve Road, Shearer Park/Sandy Lake and Nogies Creek Boat Ramp. This work is needed to prepare a preliminary project design. Council discussed the cost of preengineering for the four projects. It was noted that even if the pre-engineering work proceeds this year, the actual projects may not proceed in 2012, depending on costs.
Council discussed the Shearer Park/Sandy Lake project noting that the costs may be to prohibitive to proceed due to the limitation of the property. The project phasing will be considered once the costs are determined.
Resolution No. 2012-095
Moved by: Seconded by:
Councillor LaCombe Councillor Pearson
That Council hereby grants pre-budget approval for the pre-engineering work for the Shearer Park/Sandy Lake project.
Carried.
Dan Luke explained that the Nogies Creek boat ramp requires an engineering design prior to submission to the Trent Severn Waterway and Department of Fisheries and Oceans for approval. Council discussed the option for design and build of the ramp and questioned if a local contractor could be hired to install the ramp rather than using an engineering firm.
Resolution No. 2012-096
Moved by Seconded by
Councillor Matthews Councillor LaCombe
That Council hereby grants pre-budget approval for the pre-engineering work for Nogies Creek Boat Ramp.
Deputy Mayor Windover requested a recorded vote.
Mayor Clarkson Councillor LaCombe
Yay
Councillor Matthews X Councillor Pearson X Deputy Mayor Windover
Motion defeated with 2 in favour and 3 against.
Resolution No. 2012-097
Moved by: Seconded by:
Councillor LaCombe Deputy Mayor Windover
Nay X X
X
Page 388 Regular Council
February 21,2012
That Council hereby grants pre-budget approval for the pre-engineering work for the Galway Road and Adam and Eve Road.
Carried.
The Public Works Superintendent reported that the Department of Fisheries and Oceans are very restrictive as to what work can be done in navigable waterways.
5-2 Fire and Emergency Services Reports a) Don Mitchell, Fire Chief
Re: Departmental Update Re: January Statistics
Chief Mitchell explained that the ice water training held this past weekend was very successful with 80% of the firefighters in attendance. He highlighted the ongoing training for the firefighters.
Resolution No. R2012-098
Moved by: Seconded by:
Councillor LaCombe Councillor Matthews
That Fire Chief's verbal report and January statistics be received for information. Carried
5-4 Administration Reports a) Pat Kemp, CAO
Re: Presentations to Ministers at ROMAlOGRA Conference
Pat Kemp, CAO, distributed a revised presentation for the Ministry of Natural Resources, the presentation to the Minister of the Environment and a list of the
"
delegation times.
Resolution No. R2012-099
Moved by: Seconded by:
Councillor LaCombe Councillor Pearson
Page 389 Regular Council
February 21,2012
That the presentations to the ministers for the ROMAlOGRA Conference and the delegation schedule be received for information.
Carried
b) Pat Kemp, CAD Re: Kawartha Conservation Authority
Pat Kemp, CAD, explained that the Kawartha Conservation Authority will be holding their 2012 budget meeting on February 22, 2012. The Township's share of the overall budget is increasing by $2,129.00 and Council direction is needed on the proposed budget.
Resolution No. R2012-100
Moved by: Seconded by:
Deputy Mayor Windover Councillor Pearson
That Council supports the $2,129.00 increased contribution to the 2012 Kawartha Conservation Authority budget.
Carried
c) Pat Kemp, CAD Re: Peterborough County Recognition Awards
Pat Kemp, CAD, requested that nominations be given to her by March 2, 2012 in order that they can be submitted by the March 15, 2012 deadline.
Resolution No. R2012-101
Moved by: Seconded by:
Councillor LaCombe Councillor Pearson
That the report from the CAD respecting submitting nominations the 2012 Peterborough County Recognition Awards be received for information.
Carried
d) Lois O'Neill, Clerk Re: Records Management System
Page 390 Regular Council
February 21,2012
Lois O'Neill, Clerk, explained that during a review of the existing Records Retention Bylaw a number of gaps were noted with respect to the retention and disposal of documents. She also explained that the Township does not have a system of records management and there are a large number files stored in various locations. These two issues are interrelated as a records management system will indentify how and where records are kept and the records retention by-law will ensure records are retained or destroyed appropriately.
Resolution No. R2012-102
Moved by: Seconded by:
Deputy Mayor Windover Councillor LaCombe
That Council approve the purchase and implementation of the TOMRMS Records Management System at a cost of $3,500 plus HST; and
That the Records Retention By-law B2012-17, being a By-law to establish a schedule of retention periods for records of The Township of Galway-Cavendish and Harvey, be approved and forwarded to the Township's Auditor for approval.
Carried.
e) Donna Teggart, Treasurer Re: Accounts - February 3, 2012 to February16, 2012
The Mayor requested a breakdown of the various reserves. Dan Luke, Public Works Superintendent will provide clarification to Deputy Mayor Windover regarding the purchase of hydraulic seals.
Resolution No. R2012-103
Moved by: Seconded by:
Councillor Matthews Councillor LaCombe
That the accounts as of February 16, 2012 be received for information.
6-4 Committee Minutes, Reports and Updates
a) Drinking Water Source Protection Re: Minutes - November 9, 2011 Re: Minutes - January 19, 2012
Carried.
b) Buckhorn Community Centre Re: Minutes - December 13, 2011
c) Buckhorn District Tourist Association Re: Minutes - January 9, 2012
e) Janet Clarkson, Mayor Re: County Council Report
Resolution No. R2012-104
Moved by: Seconded by:
Deputy Mayor Windover Councillor Matthews
Page 391 Regular Council
February 21,2012
That the minutes of the Drinking Water Source Protection dated November 9th, 2011 and January 19th, 2012; Buckhorn Community Centre dated December 1:ih, 2011; Buckhorn District Tourist Association dated January gth, 2012; and, the County Council Report from Mayor Clarkson be received for information.
7. Correspondence
The following items are for Council's consideration and/or direction:
(1) Ministry of Citizenship and Immigration Re: Lincoln M. Alexander Award 2012
(2) Ontario 9-1-1 Advisory Board Re: Request for Financial Assistance
Resolution No. R2012-105
Moved by: Seconded by:
Deputy Mayor Windover Councillor LaCombe
Carried.
That Council receive the correspondence from Ministry of Citizenship and Immigration and the Ontario 911 Advisory Board for information.
Carried.
(3) Pitch-In Ontario Re: Request for Sponsorship
Resolution No. R2012·106
Moved by: Seconded by:
Councillor Matthews Councillor LaCombe
Page 392 Regular Council
February 21,2012
That Council receive the correspondence from Pitch-In Ontario for their information.
(4) Town of Halton Hills - Resolution Re: Pave Highway Shoulders
Resolution No. R2012·107
Moved by: Seconded by:
Councillor Pearson Councillor LaCombe
Carried.
That Council receive the resolution from The Town of Halton Hills respecting paving the highway shoulders for their information.
(5) Town of Halton Hills - Resolution Re: Commercial Fill Operations
Resolution No. R2012·108
Moved by: Seconded by:
Councillor LaCombe Deputy Mayor Windover
Carried.
That Council supports the resolution from The Town of Halton Hills respecting commercial fill operations.
(6) Buckhorn Fine Art Festival Re: Request for Advertising or Sponsorship
Resolution No. R2012·109
Moved by: Seconded by:
Councillor Pearson Councillor Matthews
Carried.
That Council purchase a J4 page ad at a cost of $250.00 in support of the Buckhorn Fine Arts Festival.
Carried.
(7) Bill and Patricia Trudeau Re: Request to Waive Tipping Fees
Resolution No. R2012-110
Moved by: Seconded by:
Councillor Matthews Councillor Pearson
Page 393 Regular Council
February 21,2012
That Council authorizes the waiving of tipping fee for Bill and Patricia Trudeau for material collected on the roadside and that the waiving of the fee be administered similar to the Adopt a Road Program.
Carried.
(b) Information Items The following items are for Council's information:
(8) Ministry of Agriculture, Food and Rural Affairs - Letter Re: Ontario Wildlife Damage Compensation Program
(9) Infrastructure Ontario - Notice Re: Public-Private Partnership Workshop
(10) County of Peterborough - Letter Re: Resurface Lakehurst Road
(11) SWANA - Notice Re: Waste Symposium
(12) OAPSB - Notice Re: Court Security/Prisoner Transportation
(13) GPA EDC - Notice Re: Business Advisory Centre Kiosks Re: Small Business Recognition
(14) Peterborough & the Kawarthas Tourism - Newsletter Re: Partnership Bulletin - January 20, 2012
(15) Central East LHIN - Newsletter Re: Partnership Bulletin - January 20, 2012 Re: Proposed Integration Strategy Presentation
(16) Peterborough County City Health Unit - Notice Re: Meeting Summary - February 8, 2012
(17) AMO - Notice Re: Town Hall Sessions Re: January 2012 Board Meeting Re: MOE's Direction to Waste Diversion Ontario Re: Watch File - February 9, 2012 Re: Drummond Recommendation Overview Re: Drummond Recommendations Inventory
(18) Ontario Association of Fire Chiefs - Recommendations Re: Drummond Report
(19) OGRA - Notice Re: ROMAlOGRA Combined Conference Update Re: Aviva Community Fund
(20) Jeff Brooks - Letter
Page 394 Regular Council
February 21,2012
Re: Catchacoma Narrows Parking and Access Point Upgrades
Council discussed the creation of a parking area by the Kawartha Site Park.
(21) Goderich & Area Disaster Relief Committee - Letter Re: Thank You
(22) Audrey Coumbs & Family - Greeting Card Re: Thank You
c) Information Available from Clerk
(23) Barry Devolin - Mailer Re: Tax Guide Re: Long Gun Registry
(24) Energy Matters Summit - Notice Re: 2012 Meeting
(25) Parks and Recreation Ontario - Notice Re: 2012 Forum and Trade Show
(26) Ontario Good Roads Association - Newsletter Re: The Weekly Detour
(27) AMO - Notice Re: Conference Registration Re: Urban Symposium
Resolution No. R2012-111
Moved by: Seconded by:
Councillor Matthews Deputy Mayor Windover
That correspondence items (8) to (27) be received for information.
8. By-laws
Page 395 Regular Council
February 21,2012
Carried.
a) Records Retention - Establish Schedules of Retention (B2012-17)
Resolution No. R2012-112
Moved by Seconded by
Councillor Pearson Deputy Mayor Windover
That By-law 82012-17, being a by-law to establish schedules of retention periods for the records of The Corporation of the Township of Galway-Cavendish and Harvey be read a first, second and third time and finally passed this 21st day of February, 2012.
Carried.
9. Other Business a) Councillor Matthews
Re: Heritage Day
Councillor Matthews extended congratulations to the event organizers for a successful Heritage Day. All Council was thanked for their participation. It was noted that all volunteers will receive a personal thank you for their help in making this event a success.
10. Information Items
11. New Business a) Pat Kemp, CAO
Re: Budget Meeting Dates
Pat Kemp, CAO noted the following proposed dates to review the grant submission request and preliminary budget:
March 2, 2012 (9:00 a.m. to 11 :00 a.m.) Grants March 12,2012 (9:00 a.m. to 1:00 p.m.) Preliminary Budget
Resolution No. R2012·113
Moved by: Seconded by:
Councillor LaCombe Councillor Pearson
Page 396 Regular Council
February 21, 2012
That a review of the 2012 grant submissions be held on March 2, 2012 from 9:00 a.m. to 11:00 a.m. and a 2012 preliminary budget review be held on March 12, 2012 from 9:00 a.m. to 1:00 p.m.
Carried.
12. Closed Session Ontario Municipal Act, S.239 (2) (b) and (d)
To discuss personal matters about an identifiable individual, including municipal or local board employees; and, labour relations or employee negotiations.
All staff except the CAO and Clerk left the meeting at 2:31 p.m.
Resolution No. R2012·114
Moved by: Seconded by:
Councillor Pearson Councillor Matthews
That Council go into closed session at 2:31 p.m. under Section 239 (2) (b) to discuss personal matters about an identifiable individual, including municipal or local board employees.
Resolution No. R2012·115
Moved by: Seconded by:
Councillor LaCombe Deputy Mayor Windover
That Council rise from closed session at 3:46 p.m.
Resolution No. R2012·116
Moved by Seconded by
Councillor LaCombe Councillor Pearson
Carried.
Carried.
That Council approve a two year phase in to the minimum salary levels for the for the CAO, Treasurer and Deputy Fire Chief positions.
Carried.
Council took a 10 minute break.
Resolution No. R2012·117
Moved by: Seconded by:
Councillor Matthews CouncillorPearson
Page 397 Regular Council
February 21,2012
That Council go into closed session at 3:58 p.m. under Section 239 (2) (d) to discuss labour relations or employee negotiations.
Resolution No. R2012·118
Moved by: Seconded by:
Councillor LaCombe Deputy Mayor Windover
That Council rise from closed session at 4:28 p.m.
14. Adjournment
Resolution No. R2012· 119
Moved by: Seconded by:
Deputy Mayor Windover Councillor Matthews
That Council adjourn at 4:28 p.m.
Janet Clarkson, Mayor
Lois O'Neill, Clerk
Carried.
Carried.
Carried.