Post on 07-Jun-2020
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# PMSA Lessons Learned
How to curate and document your valuable project management lessons
Audrey Mphela
It’s a data collection
exercise cutting across
the whole country
Who is co-starring in this Presentation?
Signed bythe World
Advanced IT Project Management NQF Level 7 – University of Johannesburg.
How to curate and document your valuable project management lessons.
•What • How• When• Where• Why• Who
WhatCuration and
Documentation of data?
Whatis a Project?
Lessons Learned APP – LLAPPUser Friendly and relatively small
The Project Management Triangle.
How to curate and document, your valuable project management lessons.
• What
•How TO COLLECT
• When
• Where
• Why
HOW - Collect
• In passing
• Schedule meetings / online or offline
• Inputs and comments
• Site visits
• Send out surveys
• Feedback forms
• Ask stakeholders
• Lessons learned log
• Emails, phone calls
• Anonymously
How to curate and document, your valuable project management lessons.
• What
•How to Document
• When
• Where
• Why
Feedback and SWOT
analysis
Lessons Learned
Log
The Tops and The
Flops Table
Online Templates
How to curate and document yourvaluable project management lessons.
• What• How
•When• Where• Why
Must I do it now?
I• INITIATION – STARTING THE PROJECT
P• PLANNING, ORGANISING AND PREPARING
E
• EXCECUTION / IMPLEMENTATION
M •MONITORING AND CONTROL
C
• CLOSING OFF THE PROJECT, POST REPORT
Pro
ject Life Cycle
Questions to ASK
• What did we do well
• What did we not do well
• How could we have done it better
• What are the recommendations
• What went wrong and what went right.
• What was supposed to happen compared to what actually happened and WHY?
How to curate and document yourvaluable project management lessons.
• What
• How• When
•Where• Why
History of information
storage
From ROCK to CLOUDFiles to ServersMOBILE APPSocial Networks
Input Process Output
Avoid Ambiguity
Top 3
Compatible technology
Common Language
Tips &
Tools
How to curate and document yourvaluable project management lessons.
• What
• How• When
• Where
•Why
Benefits
• Apply past success
• Avoid past failure
• Improve project success
• Optimise Positive risk
• Mitigate negative risk
• Reduce Project Cost
• Better Estimate
• Benchmarking policies and procedures
• Create templates
• Mature in PM practices
• Continuous Improvement
Distribute & Re- use
• Data must be centralised and shared
• Distribute to relevant stakeholders
• Encourage supportive learning environment
• Enforce Compliance
• Demand that the lessons learned be followed
Become Someone who
gets extra ordinary results.
Martin Luther
King
Thank you.
Questions Welcome
Audrey Mphela
Oh……One more thing
Audrey Mphela
Alvin TofflerBook – Future shock
The illiterate in the 21st
centaury are not those who cannot read or write, but
those who cannot learn and unlearn and relearn.