Technology and Advising:A Career Services Model for Streamlining the ERAS and MSPE Processes

• Andy Axsom, MBA• Director of Student Development

• Jimmy Renfro, M.Ed.• Assistant Director, Career Services

• Lauren Griffin, M.S.• Coordinator, Career Services

Who We Are

The Advising Process

Square Pegs into Round Holes

Astronaut John L. Swigert with the "mailbox" rig improvised to adapt the Command Module's square carbon dioxide scrubber cartridges to fit the Lunar Module, which took a round cartridge.

UNTHSC Overview• Texas College of

Osteopathic Medicine• Graduate School of

Biomedical Sciences• School of Public Health• School of Health Professions

• Physician Assistant Studies• Physical Therapy

• UNT System College of Pharmacy

Enrollment Trend – Historical

FY 2009Fall Enrollment 2006 2007 2008 2009 2010 2011 2012

TCOM 555 593 630 685 728 800 857

SHP 89 96 109 134 199 271 326

GSBS 246 243 252 285 353 371 399

SPH 239 221 234 291 299 318 367

UNTHSC Total 1129 1153 1225 1395 1579 1760 1949

• Number of contacts • Increased class size (205 current, up to 240 in 2015)• Growing complexity of residency programs/specialties• Higher level of student expectation• Creation of central Career Services office with dedicated

advising• Dean’s Interview/MSPE process

Advising Implications

Advising Trends 2010-2014

Advising Roles• Dean’s Office

• Residency Counseling – formulating a strategy for applying to residency• Dean’s Interview – defining career goals and medical specialty

• Career Services• Facilitating Dean’s letter process• Maintaining application documents• Advising on ERAS process

• Medical Student• Fill out student profile• Schedule Counseling and Interview

Universal Campus Login

Dean’s Letter System Dashboard

Interview Scheduling

Dean’s Letter Student Profile

FERPA Protection Page

ERAS Profile Mirroring

Optimize Use of In-House Technology• Minimal expenditure• No license agreement• In-house team to tailor it to our needs• Universal to entire university system• Eliminates steps in the process [instead of adding]

• Can pull data from EIS, Clinical Comments, OrgSync API• Students don’t have to learn another system

Maximize Student Engagement

• Meeting students “where they are”• Student schedules are not necessarily 9-5• Can be accessed from anywhere with internet access

• Cuts out details – allows time for other presentations• Leverage growth• Allows our office to reach out to other programs• Remote site students• Office growth