WRITING REPORTSSHANIELLE DANNAH

IBANEZ

The most regularly written documents in many different occurrence on the job.

A report is written for a clear purpose and to a particular audience.

Specific information and evidence are presented, analyzed and applied to a particular problem or issue.

In every field, business correspondence and writing reports are present for it is used merely to transact business.

WHAT IS A REPORT?

WHAT IS A REPORT? A report is a systematic, well organized

document which defines and analyses a subject or problem, and which may include:

the record of a sequence of events interpretation of the significance of these

events or facts evaluation of the facts or results of

research presented discussion of the outcomes of a decision

or course of action conclusions recommendations

Reports must always be: accurate concise clear well structured

WHAT IS A REPORT?

Various courses require you to write reports (as opposed to essays), notably business and scientific or technical subjects. There are, however, different interpretations of what a report should look like, so it is important that you check with your course tutors and course documentation as to the report format and content expected. In addition, there is at times some blurring between what “essays” are “reports” are, so again check within your department.

According to Lopez(2005):

Report is commonly regarded as a record of past or present conditions, activities or accomplishments.According to Gonzales

et al(2006): Business reports

are written to communicate facts and ideas to others.

WHAT IS A REPORT?

GENERAL PURPOSE WHY REPORTS ARE WRITTEN

To monitor and control operations

To document work performed for a client

To guide decisions on particular issue and problems

To help implement policies and procedures

To comply with legal or regulatory requirements

To obtain new business or funding

The scope and style of reports varies widely. It depends on three key factors: the report's intended audience; the report's purpose; the type of information to be

communicated.

for example, technical reports communicate technical information, so the degree of technicality in the report will depend on the reader's familiarity and understanding of technical concepts.

At university, you may be required to write several different types of reports. Technical and Business disciplines with

an applied focus such as Engineering, Information Technology, Commerce, Accounting and Finance, will set report writing assignments that simulate the process of report writing in industry. Assignments are set in the form of a problem or a case study.

Field reports are common in disciplines such as Law, Industrial Relations, Psychology, Nursing, History and Education. These types of reports require the student to analyze his or her observations of phenomena or events in the real world in light of theories studied in the course.

Scientific reports (also called laboratory reports) are another kind of report. They are common in all the Sciences and Social Sciences. These reports use a standard scientific report format describing methods, results and conclusions to report upon an empirical investigation.

FEATURES OF A REPORT1)Report may vary in

length from one page to several hundred and they may be informal, formal bound manuscripts, rigidly defined form reports.

2)Reports may have only one reader, or more frequently, multiple readers with very different purposes.

THAT’S ALL!

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