Post on 16-Dec-2015
TDS Materials
STF Role in Materials Ordering
Materials ProcessJHU Rep (STF)
completes material order
TDS Processes Order
Materials Shipped to School
JHU Rep coordinates
Materials Inventory and Dissemination
JHU Rep (STF) works to reconcile any discrepancies
IFs complete content section of
order
JHU Rep collects and shares
inventory data
Material
• MG Trade Books• Testing• Poster Printers• Incentive Materials• etc.
TDS Material on Order
Form
Non-TDS Materials
• TDS Catch-Up Curriculum• Holland Inventory• HS Trade Books• ELA and Math Kits• etc.
Tools Available in TDS Materials share folder
Tools• MG and HS order forms• Budget Spreadsheet• Testing Addendum• Cost Estimates• Etc.Access• Communicate with Jon or Tim if you do not have
access to TDS Materials share folder
Budgets
District School Grade Levels Type Materials BudgetFunding Source 1
Funding Source 1 Amount
Baton Rouge Belaire HS High DNS 35,000$ District 35,000$ Baton Rouge Capital MS Middle DNS 25,000$ District 35,000$ Baton Rouge Broadmoor MS Middle DNS 25,000$ District 35,000$ Boston McCormack MS Middle DNS 25,000$ I3 25,000$ Boston English HS High DNS 45,000$ i3 45,000$
What does an order form look like?
High School Materials Order Form 2012-2013
Please refer to the directions at the end of this order form (pages 16 through
22) when completing each section to ensure timely and accurate delivery of material.
Section 1: Shipping Information 1. REQUIRED: Record the address and phone number where materials should be shipped. School/District: ATTN: Phone: P.O. or Street: City: State: Zip:
• Be Accurate• Be Complete• Be Positive• Be Proactive• Have a Plan
Important Ordering Tips
Inventory Material Arrivals
• STF should have a plan in place for material arrival– Secure place for order to arrive– A method to inventory– A method for dissemination to teachers and
classrooms– A method to store and secure extras
Who Contacts Who?
• 1st Contacts should be with JHU Representative (STF)• JHU Representative may need to contact school officials• JHU Representative may need to contact JHU materials
coordinators: Shana Herndon for High School and Myriam Maouyo for Middle Grades
• If needed, the JHU Representative may need to contact me (Danny Jones).
• If needed, Nanci Henningsen may need to work through some grant funded items.
• STF may need to seek guidance from FM, RD, or DM.
Preparing for Next Year
• Secure any unused materials• By February determine the inventory of any
remaining materials.• Try to have orders complete 6 to 8 weeks before
material is needed. If possible, have all orders complete before school ends in the spring.
• Budget for a 5 to 10% cost increase. • Watch for new materials order training in April.
Projects
• JHU Facilitators may be working on material development projects while supporting schools.– Example 1: The Miami facilitator team is working
on a Classroom Management manual.– Example 2: Specific ELA facilitators may author,
revise, or copy edit a partner discussion guide.
Webinar
• If needed, you can watch the recorded webinar. Please note that the references to sub-award are no longer accurate. Any question related to using the grant funded dollars will need to be directed to Nanci Henningsen.
• Webinar Link: https://connect.johnshopkins.edu/p3reorrj22d/
Questions?