Superintendent’s Budget Briefing to School Board and

Board of Supervisors

Rappahannock County

Public Schools

March 16, 2011

Office of the Superintendent Rappahannock County Public Schools

Our Theme…Relationships Matter

Office of the Superintendent Rappahannock County Public Schools

Things are Tough All Over…

And Getting Tougher!

Office of the Superintendent Rappahannock County Public Schools

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Reflecting on Successes

Office of the Superintendent Rappahannock County Public Schools

Reflecting on Successes

• All schools “Fully Accredited” seven years in a row

• Increased SOL percentage pass rates in most subjects

• Numerous technology upgrades/initiatives• Multiple students award winners in a

multitude of categories• Nationally recognized yearbook

Office of the Superintendent Rappahannock County Public Schools

Reflecting on Successes continued• High graduation rate• RCHS Band designated Virginia Honor

Band• Highly Qualified staff• Demonstrated ability to attract and retain

highly qualified staff• Safe, clean buildings and grounds

Office of the Superintendent Rappahannock County Public Schools

Methods of Accomplishment

• Hard working and dedicated staff• Small class sizes and services to

students• Early interventions• Curriculum alignment work• Professional development to refine

teaching strategies• Ongoing assessment of student

achievement• Effective uses of instructional technology

Office of the Superintendent Rappahannock County Public Schools

FY ’12 Budget Goals

Office of the Superintendent Rappahannock County Public Schools

FY ’12 Budget Goals• Programs and services for students

– “Can Do” and alternative education– Dual enrollment classes– Enrichment Opportunities– Rigor, Relevance and Relationships

• Competitive salaries and benefits• Meeting federal and state program and

staffing requirements• Upgrading support services, equipment

and facilities• Enhanced public and community

relations

Factors to Consider

• CIP• Benefits (Absorb 100%

of increases or not)• Staff Pay Increases• School Board Goals• SOQs• Public Comment

Office of the Superintendent Rappahannock County Public Schools

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Factors to Consider

• LCI• State Revenues• Politics (Federal, State and Local)• Budget of Need• Historical Context• Level Funding,

Budget Reduction,

Budget IncreaseOffice of the Superintendent

Rappahannock County Public Schools12

Budget Challenges

• Projecting student enrollment– 2007-08 budget based on 995

ADM ($12,096,934.00)– 2008-09 budget based on 902

ADM ($11,813,799.00)– 2009-10 budget based on 902

ADM ($11,602,017.00)– 2010-11 budget based on 917

ADM ($11,592,166.00)– 2011-12 budget based on 920

ADM ($11,680,766.00)

Office of the Superintendent Rappahannock County Public Schools

Budget Challenges

• Reductions not always possible in some areas

• State funds targeted to specific areas

• No state funds for teacher raises

• How will economy affect expenditures (i.e. rising prices of gas and fuel oil and state funding)

Office of the Superintendent Rappahannock County Public Schools

Budget Unknowns

• State funding• Federal funding• Employee health insurance

increase (Budgeted at 15%)

Office of the Superintendent Rappahannock County Public Schools

Proposed Budget Based on…

• Projected enrollment of 920 students• Governor’s initial budget proposal

12.17.10 / Senate version TBD

Office of the Superintendent Rappahannock County Public Schools

Primary Areas of Emphasis

• Salaries • “Can-Do” students• Dual-enrollment • Enrichment opportunities• CIP • Communications and software

Office of the Superintendent Rappahannock County Public Schools

Primary Areas of Emphasis

• Salaries – Goal: Continue to attract and

retain highly qualified

personnel in all categories• Teachers• Administrators• Support staff

Office of the Superintendent Rappahannock County Public Schools

Primary Areas of Emphasis

• Instruction– Establish culture “Can Do” students and staff – More rigorous education programs for all

students– Transition programs ninth grade “Can Do”

students– Reading specialists in each school

• Not included

Office of the Superintendent Rappahannock County Public Schools

Primary Areas of Emphasis • Instruction continued…

– Dual enrollment and more rigorous

on-line courses

- Implement Pre- AP Program– AP Training for all RCHS Teachers– ASP Partnership with Headwaters– Reading and Math focus– Program Evaluations

• Rigor, Relevance and Relationships

Office of the Superintendent Rappahannock County Public Schools

Primary Areas of Emphasis

• Transportation– Fuel Costs (Unknown)– Staff Development Days (2) (New)– Used Dump Truck (New)(Delete)

• Communications and Software– Additions (Laptops for Teachers, Smart

Devices for Administrators) (New)– Upgrades (Phone system) (New)

Office of the Superintendent Rappahannock County Public Schools

Primary Areas of Emphasis

• Facilities– Approved by Energy Committee– School Board Ratification– County Administrator to discuss funding

specifics– $150K added to school division debt

service over 10 years to pay for loan

Office of the Superintendent Rappahannock County Public Schools

Personnel Additions

• Director of Instruction/HR/Staff Development

• Instructional Coordinator• Administrative Assistant RCES• HR Generalist/Grant Writer• Volunteer Coordinator/Office Aide• Bus Driver (Amissville Route) (All positions listed above were accounted for in 2010-2011)

Office of the Superintendent Rappahannock County Public Schools

Personnel Reductions

• Assistant Superintendent for Instruction and Personnel

• Assistant Principal (RCES)• Athletic Director (Put Back In)

(ASI and AP accounted for in 2010-2011 budget)

Office of the Superintendent Rappahannock County Public Schools

Salaries and Benefits

• Options– Staff salary– Step increase– Bonus

– Average 1.5% between step (minimum net effect)

– Salary increase represents incurring future obligation– Bonus will represent significantly more “take home”– VRS affected by salary or step increases but not by bonus– Note: Scales will be adjusted for step experience

Office of the Superintendent Rappahannock County Public Schools

Employee Bonus Option

• $500.00 Stipend168 employees

500.00 $29,043.75 (FEJF)

X168 $61,382.25 (LF)

$84,000.00 (Costs)

$ 6,426.00 (FICA)

$90,426.00 (Total Costs)

Office of the Superintendent Rappahannock County Public Schools

Employee Health Ins.

• Recommend School Division Absorb Employee Increase

• Employee Health Insurance

– Budgeted for 15% increase ($291,165.00)

– 11% Increase ($230,565.00) – 8% increase (179,852.00)– Final 9.4% ($216,051.00)

Office of the Superintendent Rappahannock County Public Schools

Virginia Retirement System

• Recommend School Division Absorb VRS increase

• VRS– Budgeted for increase from 8.93% to 10.16% ($10,694.00)

Office of the Superintendent Rappahannock County Public Schools

Projected Revenues

09-10 10-11 11-12

State 2,515,213.00 2,472,801.00 2,554,346.00

Federal 486,257.00 526,895.00 533,950.00

County 8,509,098.00 8,509,098.00 8,509,098.00

Other 91,449.00 83,372.00 83,372.00

Total $11,602,017.00 $11,592,166.00 $11,680,766.00

Office of the Superintendent Rappahannock County Public Schools

Expenditures09-10 10-11 11-12

Instruction 8,066,934.30 8,045,730.00 8,298,559.00

Admin, Att and Health

757,584.87 750,210.00 801,212.00

Pupil Transportation

908,277.85 881,508.00 941,684.00

Operations & Maintenance

949,102.94 983,634.00 1,001,061.00

Facilities 58,352.64 85,674.00 0.00

Debt ServiceFood Service

590,181.26 182,536.02

711,176.00 134,234.00

683,129.00 135,183.00

Total $11,512,969.88 $11,592,166.00 $11,860,828.00

Office of the Superintendent Rappahannock County Public Schools

County Funds• 2007-08 $8,288,389.00• 2008-09 $8,509,098.00• 2009-10 $8,509,098.00• 2010-11 $8,509,098.00• 2011-12 $8,509,098.00

Office of the Superintendent Rappahannock County Public Schools

Proposed FY ’12 School Budget

• $11,680,766.00

• FY ’11 to FY ‘12

increase .76%

Note: Difference is a result of increased state and federal revenues

Office of the Superintendent Rappahannock County Public Schools

Out of Balanceas of

February 8, 2011

• Revenue $11,680,766.00• Expenditures $11,860,828.00

Total Difference ($ 180,062.00)

Budget Additions as of March 1, 2011

• RCHS SPED Aide $31,061.00• Anthem Coverage

(due to employee change) $ 7,325.00

Total Increase $38,386.00

Office of the Superintendent Rappahannock County Public Schools

Out of Balanceas of

March 1, 2011

• Revenue $11,680,766.00• Expenditures $11,899,214.00

Total Difference ($ 218,448.00)

Office of the Superintendent Rappahannock County Public Schools

Budget ReductionsMarch 1, 2011

• HVAC Position– $ 34,210.00– Transferred to County

• Actual Anthem Rates– $ 75,114.00

(Difference realized between

15% budgeted and 9.4% actual)

Total Reductions$109,324.00

Office of the Superintendent Rappahannock County Public Schools

AdjustedOut of Balance

as of March 1, 2011

• Total Revenue $ 11,680,766.00• Total Expenditures $ 11, 789,890.00

Total Difference $ (109,124.00)

Office of the Superintendent Rappahannock County Public Schools

Revenue IncreaseMarch 4, 2011

• Increase in State Funding $16,966.00

Office of the Superintendent Rappahannock County Public Schools

AdjustedOut of Balance

as of March 4, 2011

Total Revenues $ 11,697,732.00

Total Expenditures $ 11,789,890.00

Total Difference ($92,158.00)

Office of the Superintendent Rappahannock County Public Schools

Budget ReductionsMarch 8, 2011

• Eliminate dump truck $ 15,000.00

• Reduce technology budget 20,000.00

• Retiree salary savings 15,000.00

• Reduce telephone expenses 20,000.00• Reduce textbooks

22,158.00

Total Reductions $92,158.00

Office of the Superintendent Rappahannock County Public Schools

Balanced Budgetas of March 8, 2011

Total Revenues $ 11,697,732.00

Total Expenditures $ 11,697,732.00

Total Difference $00.00

Office of the Superintendent Rappahannock County Public Schools

Outliersand

Unknowns

Office of the Superintendent Rappahannock County Public Schools

ADM as of March 16, 2011

• RCHS 382• RCES 545

Total Division 927

(Could realize additional

revenue of $23,312.00)

FY 11 Budget based on 917

FY 12 Budget based on 920

Governor’s Signature

• Anticipated date is April 8, 2011

• Possible $52,781.51 deficit depending on version of VRS approved

Office of the Superintendent Rappahannock County Public Schools

The FY ’12 budget is still…a work in progress.

▪ Board actions

▪ Updated revenues

▪ Refinements to

expenditures

Office of the Superintendent Rappahannock County Public Schools

Next Steps

• This evening:– Presentation of Proposed Budget to

School Board and Board of Supervisors

– Public Comment– Boards Discussion – School Board Budget Work

Session

Office of the Superintendent Rappahannock County Public Schools

Next Steps

• School Board Budget Work Session for public comment, possible revisions and/or approval• School Board adopts budget• Submit adopted budget to Board of Supervisors March 31, 2011

Office of the Superintendent Rappahannock County Public Schools

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School budgets are about….Students and staff and the school community…

Office of the Superintendent Rappahannock County Public Schools

Because…….Relationships Truly Matter

Even the Light at the end of the tunnel

may be a train headed your way!

Office of the Superintendent Rappahannock County Public Schools

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Questions and

Comments

Office of the Superintendent Rappahannock County Public Schools

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