Post on 01-Jan-2016
Sub-Contracting Request Demo
1. Role of Unit Maker1. Preparation of Sub-Contracting Request2. Submission of Sub-Contracting Request to Unit Approver3. Printing of Challan for submission to Authorised Officer
2. Role of Unit Approver1. Submission of Sub-Contracting Request to Custom Assessor2. Handling Query raised by Custom Assessor / Authorised Officer3. Procedure for bringing the goods back to the SEZ4. Duty demanded by Custom Official
3. Role of Assessing Officer1. Approval of Sub-Contracting Request while taking the goods out of the Zone
Preparation of Sub-Contracting Formby Unit Maker
Preparation of Sub-Contracting by Unit Maker
For subcontracting, SEZ units need to obtain permission from the Office of DC Customs. The permission Reference No. & Date are to
be entered
SEZ Unit Details are auto populated
Click on Sub-Contracting Form
Details of the entity where goods are being sent are to
be entered
Select the Type of Receiving
Unit Package details of goods which are being sent
OUT are to be entered
If bank guarantee is applicable, check-box to be ticked & Bank
details to be mentioned
Click on SAVE
Preparation of Sub-Contracting by Unit Maker
Continuation of General tab
On saving the details for the first time, a unique Request id is generated
On saving General Details tab a message is displayed as ‘Details saved
successfully’
Details of Items which are being sent out of the zone for subcontracting are to be entered in this
tab
Click on ADD button to add Invoice details
Click on SAVE
Invoice Details are to be entered here
Preparation of Sub-Contracting by Unit Maker
Invoice details entered are displayed in a tabular form
Multiple invoices can be added by clicking on ADD
button
Details of Item being sent out for sub contracting are to be provided in this section
Preparation of Sub-Contracting by Unit Maker
Click on ADD to add Item details
Enter Item DetailsUser can search for
RITC/ITCHS Code of the item by clicking here
User can enter the 1st four digit of RITC Code and click
on Search
User can select the Code
Click on SELECT
Preparation of Sub-Contracting by Unit Maker
Based on the selection, either Bill
of Entry or DTA Procurement
document details have to be provided
Preparation of Sub-Contracting by Unit Maker
The source of receipt of the item into the Zone has to be selected either as
Bill of Entry or DTA Procurement User can search for RITC/ITCHS
Code of the item by clicking here
Enter Item Details
Item details entered are displayed in a tabular form
Multiple items can be added by clicking on ADD button
Details of items which are expected to be received back after sub contracting have to be entered here.
Details entered here will be populated in ‘Goods IN’ tab of the request when goods are to be brought back to SEZ &
will not be editable . Thus it is essential to declare the details
accurately.
Items added are displayed in a tabular form
Multiple items can be added by clicking on ADD button
Preparation of Sub-Contracting by Unit Maker
Submission of Sub-Contracting by Unit Maker toUnit Approver
Click here to submit the request to Unit
Approver
After preparing Sub-Contracting, Unit Maker may submit the
request to Unit Approver
Submission of Sub-Contracting Request by Unit Maker to Unit Approver
After clicking on SUBMIT button, Confirmation screen appears
Submission of Sub-Contracting Request by Unit Maker to Unit Approver
Submission of Sub-Contracting Request by Unit Approver to Custom Assessor
Unit Approver’s Inbox
As Unit Maker user submits the request, it comes to Unit Approver’s
Inbox
Click here to open the request
Submission of Sub-Contracting Request by Unit Approver to Authorised Officer
Unit Approver can view & edit the entire Sub-Contracting form
Submission of Sub-Contracting Request by Unit Approver to
Authorised Officer
Unit Approver may 1. Send back the request to user who has prepared it OR 2. Submit the request to Authorized Officer OR3. Cancelled
These are the Action options available to Unit
Approver
After selecting Request Status, click on SUBMIT
Continuation of General Details tab
Submission of Sub-Contracting Request by Unit Approver to Authorised Officer
Printing of Challan for submission to Custom Assessor / Authorised Officer
Printing of Challan
To print, search for the request through ’Search Request’ link & Open it by clicking on Request id
Print of Challan can be obtained by Unit maker / Unit Approver
Select the no. of copies of Challan required for submission
to Authorised Officer
Click here to print ChallanPrinting of Challan
Printing of Challan
On submission of the Request by Unit Approver to Custom Assessor Officer, Challan no. is generated by the system in DC Code/SEZ Code/ Unit code/TR/Running Serial no. format.
Approval by Customs while taking the goods out of the Zone for Sub Contracting
•As Unit Approver submits the Request, Custom Assessor will be able to view it.
•Custom Assessor will be able to access the Request only after receipt of physical copies of Challan obtained
from SEZ Online System along with supporting documents.
•Custom Assessor will approve the Request & update status in SEZ Online System & also affix his signature &
stamp on physical copies of Challan.
•On Approval by Custom Assessor, the request moves to Authorised officer, who may after necessary
verification, permit removal of goods from the Zone by updating the status of the request in SEZ Online
System as ‘Passed out’.
•On approval by Authorized officer, goods can be removed from the zone & first lag of the transaction is
completed.
Unit Maker
Unit Approver
Preparation
Custom AssessorSubmission
Print Challan
Passed Out
Authorised Officer
Approved
Procedure for bringing the goods back to the SEZ
As the Authorized Officer allows the unit to take the goods out of Zone, the request moves back to Unit
Approver for intimation of arrival of goods. At this stage the unit will have three Action options.
However, in any case, the request returns to the Authorised Officer for his Approval
Authorized officer Unit ApproverPassed out • Close request or
• Request Extension or • Request Re-Entry
Action Option
To be selected if Details to be provided by Unit in the request
On Approval of the request by Authorised Officer
Close Request
Goods are being received back in FULL
Quantity of items being received back in SEZ
The Request gets closed
Request Re-Entry
Goods are being received back in PARTIAL quantities
Quantity of items being received back in SEZ
The request returns to the Unit Approver for remaining Goods In
Request Extension
Goods are not expected to be received within 120 days & permission for extension is sought
The reason for requesting Extension & the proposed period of extension
The request returns to the Unit Approver for remaining Goods In
If Authorised Officer marks the request as ‘Passed out’, the request will come to unit
Approver’s Inbox
Unit Approver’s Inbox
Click here to open the request The status of the request will
be ‘Authorised Officer Passed Out’
Procedure for bringing goods back to SEZ
At this stage, the ‘General ‘ & ‘Item Out Details’ sections are un editable.
An additional section ‘Item Re-entry details’ will be
available for entering details of items that are being
back to SEZ
Procedure for bringing goods back to SEZ
Click here to enter the details
Goods may be brought back either in ‘FULL’ or ‘PARTIAL’ quantity.
The Quantity of item being brought in has to be entered here
Details entered earlier (while submission of ‘Goods Out’ request ), in the section ‘Declaration of Goods IN’ are populated
in this section.
Procedure for bringing goods back to SEZ
The total quantity of the item returned earlier will
be populated in ‘Returned Quantity’
The balance quantity which is to be brought into the SEZ will be populated in ‘Remaining Quantity’.
If User selects “Complete” as type of Re-entry & the returned quantity is less than current returned
quantity, then the User needs to enter the Reason for Shortfall Procedure for bringing goods
back to SEZ
Remaining quantity is displayed
These are the Action options available to Unit
Approver after Passed Out
Unit Approver may 1.Extend the period if required by selecting ‘Request Extension OR2.Close the request, on receipt of complete goods OR 3.Re-enter the receipt of partial or complete details of goods
Procedure for bringing goods back to SEZ
Enter the Extension details, if the User selects status as
‘Request Extension’
Procedure for bringing goods back to SEZ
Handling Query raised by Authorised Officer at the
time of goods sent out• If the Authorised Officer finds a discrepancy or needs a clarification
with respect to the Sub-Contracting Request, he may raise a ‘Query’.
• If Authorised Officer raises a query, the Sub-Contracting Request will
go back to Unit Approver.
• Unit Approver can view the Sub-Contracting Request from his Inbox &
respond to the ‘Query’. The unit will also be able to edit the Request.
Unit ApproverAuthorised
Officer
1.Submit2.Raise Query
3.Query Response
Unit Approver’s Inbox
Click here to open the request The status of the request will be ‘Authorised
Officer After Submission Raise Query’
If Authorised Officer raises a query, the request will come to unit Approver’s
Inbox
Handling Query raised by Authorised Officer
Remarks entered by Authorised Officer giving details of the Query
After opening the request, Click here (Remarks history Link) to view the Query raised by Authorised
Officer
Handling Query raised by Authorised Officer
Unit Approver may 1.Forward the Query to user who had prepared the Temporary Removal request OR2.Reply to the Query
These are the Action options available to Unit
Approver
Handling Query raised by Authorised Officer
After Reentry, if Authorised Officer marks the request as Raise Query, the request will come to Unit Approver’s
Inbox
Unit Approver may 1.Forward the Query to user who had prepared the Temporary Removal request or 2.Reply to the Query
Duty demanded by Custom Official
When the Custom Assessor demands duty, the request comes in Unit Approver’s
inbox
Duty demanded by Custom Official
Unit Approver gets an additional tab to fill Challan
details
These are the Action options available to Unit Approver after the duty is demanded
Unit Approver may 1.Forward to user who had prepared the Temporary Removal request or 2.Pay Duty
Duty demanded by Custom Official